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Tallyfy

How seat billing works

Seat billing in plain terms

Tallyfy is billed per seat. A seat is a paid license for one person on your team. You commit to a number of seats, pre-pay for your term, and your active members draw from that pool. You can hold more seats than you’re using, so new people can join without a delay.

There are two seat types, plus free guests.

Full seats and light seats

The two paid seat types cover different kinds of work:

  • Full seats can create and edit templates, launch and assign work, and track, approve, and complete tasks.
  • Light seats are a lower-cost license for people who only complete the tasks assigned to them.

Guests from outside your organization stay free and never use a seat. They only see the specific tasks you share with them. For what each seat type costs, see the pricing page ↗.

Your seat pool: committed and active

Two numbers describe your seat pool, and Tallyfy tracks full seats and light seats separately:

  • Committed seats are the seats you’ve agreed to pay for over your current term. This is the number your plan bills.
  • Active seats are the seats in use right now. A seat is used when someone accepts an invite or signs in through single sign-on, and it returns to the pool when that member is deactivated.

You can hold more committed seats than you’ve filled. The spare seats stay ready for new people. You can’t lower your committed count below the number of active members, because those people are already working.

When your bill changes

Your committed seats stay fixed during your term unless you change them:

  • Adding seats happens anytime and is pro-rated for the time left in your term. See how to buy more seats.
  • Reducing seats takes effect at your next renewal, not mid-term. At renewal, your plan trues down to the lowest seat count you held during the period.

This means you’re never billed more than the seats you committed to, and a temporary dip in your team doesn’t lower your committed total until the term turns over.

Annual or monthly

You can pay annually or monthly. Annual plans are a 12-month commitment and cost less per seat. Monthly plans commit for the current month. Free SSO and unlimited guests are included on every plan. See the pricing page ↗ for current rates.

Settings > Billing

Tallyfy bills per seat through Recurly. You commit to full and light seats, pre-pay for your…

Pro > Pricing

Tallyfy offers transparent pricing with annual and monthly billing, two seat types (Full and…
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