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Publish a template

Publishing templates publicly

Tallyfy lets you make specific templates public for broader access and transparency. Anyone on the internet can view the template structure without needing a Tallyfy account.

This lets you engage external stakeholders and show process transparency while keeping operational data secure.

What you need for publishing

  • Administrator or Standard member permissions
  • A complete template ready for public sharing
  • Understanding of what information becomes visible publicly

These requirements make sure only authorized users can publish templates while maintaining security.

Benefits of publishing templates

  • Share with anyone: Give clients, partners, or others a link to view your process without needing them to log in or create Tallyfy accounts
  • Show examples: Display your processes as examples for potential customers to show capability and transparency
  • Provide documentation: Offer easy access to process information for people outside your company for collaboration
  • Enable learning: Allow people to see how you’ve designed your processes for knowledge sharing and best practice demonstration

These benefits improve external collaboration while protecting sensitive information.

Publishing a template

  1. Go to the Library view where your templates are listed in Tallyfy
  2. Find the template you want to publish
  3. Click Edit to open the template editor
  4. Click Settings (or Config) in the editor toolbar
  5. Scroll down to the permissions section
  6. Find the Public to the world option and switch it to yes
  7. Click Save - the entire process takes less than 2 minutes
Template publication interface

After publishing

Once a template is public in Tallyfy, you can:

  • Copy the public web address (URL) from template settings
  • Share this link anywhere (email, chat, website) with stakeholders
  • Let people view the template structure without requiring login
  • Track how many times the template has been viewed in the activity log

These features help you manage and monitor public template usage.

Security and privacy

  • What’s public? Only the template structure (steps, descriptions) is visible to external viewers for transparency
  • What’s private? Any information filled into form fields when the process runs, actual task completions, internal comments, and other sensitive operational data aren’t shown publicly
  • How to unpublish? You can make the template private again anytime by going back to the settings and switching “Public to the world” back to “no” in Tallyfy for immediate privacy restoration

These security measures make sure you get transparency while protecting sensitive operational data.

Processes > Make a process visible to outsiders or guests

Tallyfy administrators can generate secure public read-only links for running processes that allow external stakeholders to view real-time progress without modification capabilities while maintaining workflow security and integrity.

Templates > Configure your template

Template settings can be configured through the Settings button to customize how templates work control access permissions organize content and manage general actions like copying archiving and printing.

Templates > Edit a template

Templates can be edited by Standard members with specific permissions or Administrator members through the Edit view accessed by clicking the pencil icon on template cards in the Templates library.

Documenting > Templates

Tallyfy templates function as strategic reusable blueprints that standardize business processes by defining workflow steps structure and logic to ensure consistent quality execution across organizations while enabling customization for specific instances and providing comprehensive benefits including improved training efficiency reduced errors and scalable operations management.