Tallyfy lets you make specific templates public for broader access and transparency. Anyone on the internet can view the template structure without needing a Tallyfy account.
This lets you engage external stakeholders and show process transparency while keeping operational data secure.
What you need for publishing
Administrator or Standard member permissions
A complete template ready for public sharing
Understanding of what information becomes visible publicly
These requirements make sure only authorized users can publish templates while maintaining security.
Benefits of publishing templates
Share with anyone: Give clients, partners, or others a link to view your process without needing them to log in or create accounts
Show examples: Display your processes as examples for potential customers to show capability and transparency
Provide documentation: Offer easy access to process information for people outside your company for collaboration
Enable learning: Allow people to see how you’ve designed your processes for knowledge sharing and best practice demonstration
These benefits improve external collaboration while protecting sensitive information.
Publishing a template
Go to the Library view where your templates are listed
Find the Public to the world option and switch it to yes
Click Save
After publishing
Once a template is public, you can:
Copy the public web address (URL) from template settings
Share this link anywhere (email, chat, website) with stakeholders
Let people view the template structure without requiring login
Track how many times the template has been viewed in the activity log
These features help you manage and monitor public template usage.
Security and privacy
What’s public? Only the template structure (steps, descriptions) is visible to external viewers for transparency
What’s private? Any information filled into form fields when the process runs, actual task completions, internal comments, and other sensitive operational data aren’t shown publicly
How to unpublish? You can make the template private again anytime by going back to the settings and switching “Public to the world” back to “no” for immediate privacy restoration
These security measures make sure you get transparency while protecting sensitive operational data.
Tallyfy administrators can make running processes publicly accessible by enabling the “Public to the world” setting in the process permissions which generates a secure read-only link that external stakeholders can use to view real-time progress without login credentials or modification abilities.
Template settings can be configured through the Settings button to customize how templates work control access permissions organize content and manage general actions like copying archiving and printing.
Templates can be edited by Standard members with specific permissions or Administrator members through the Edit view accessed by clicking the pencil icon on template cards in the Templates library.
Administrators can control what Standard members can do in Tallyfy by managing five key permission areas including template editing viewing starting processes accessing running processes and inviting new members through template-specific Config settings or process-specific Settings panels.
