Scanner and RFID integration with Tallyfy form fields will work through keyboard wedge mode - your scanner acts like a keyboard, instantly filling form fields when you scan. This feature is currently in development and will enable automatic data capture without manual typing.
Here’s the thing - most businesses already use barcode scanners or RFID readers for inventory, asset tracking, or employee badges. Right now, you’re probably typing those codes manually into Tallyfy. That’s about to change.
Important: Scanner and RFID integration is not available yet. We’re actively working on this feature based on customer feedback.
Our engineering team has completed the technical analysis and identified that no major infrastructure changes are needed. The implementation will leverage existing form field capabilities with enhanced input detection. You’ll see this feature rolling out progressively - starting with basic keyboard wedge support, then adding advanced detection features.
Your scanner will work just like typing on a keyboard. Click into any Tallyfy form field, scan your barcode or RFID tag, and watch the data appear instantly. No configuration needed on Tallyfy’s side.
Here’s what you’ll need to do:
Most USB scanners work this way out of the box. You can test it right now with Notepad - if you see text appear when you scan, it’ll work with Tallyfy.
We’re developing JavaScript-based detection that recognizes scanner input automatically. The system will know when data comes from a scanner versus manual typing by measuring input speed - scanners typically send characters in under 20 milliseconds, while humans type much slower.
This means:
For example, scanning an employee badge starting with “EMP” could automatically fill the assignee field, while a product code starting with “SKU” goes to the product field.
Not everyone has USB scanners at every location. That’s why we’re building webhook support for mobile scanning apps. Your phone becomes the scanner.
The flow works like this:
This approach works great for field teams, remote workers, or locations where USB scanners aren’t practical.
These scanner types will work with Tallyfy:
You’ll configure these on your scanner (check your scanner’s manual):
Quick test: Open any text editor, scan something. See text? You’re ready.
Picture this workflow:
No typing. No errors. Just scan and go.
Employees scan their badge at a kiosk. Tallyfy recognizes the employee ID pattern, creates a “Clock In” task, assigns it to that employee, and logs the timestamp. Clock out works the same way. Simple.
Each scan creates an audit trail. Management sees real-time quality metrics.
Scan an asset tag, Tallyfy pulls up its history. Scan a location QR code on the wall, asset location updates. The system knows what’s where without manual data entry. Perfect for IT equipment, tools, or medical devices.
This is what we’re building first:
No special configuration needed. If your scanner works with other software, it’ll work with Tallyfy.
Next, we add intelligence:
The system learns your scanning patterns and optimizes the workflow accordingly.
Finally, the complete solution:
You won’t need special software or drivers. The setup process:
We’ll provide detailed guides for popular scanner models like Zebra, Honeywell, and Symbol.
It’s straightforward:
That’s the entire process. No training needed beyond “click and scan.”
You’ll set up templates with scanner-ready fields:
Think about the physical flow - where are scanners located? What order makes sense for scanning? Design accordingly.
Every scanned input goes through the same validation as manual entry:
Invalid scans get rejected immediately with clear error messages.
We’re implementing:
Your data stays secure whether typed or scanned.
Let’s talk about why this matters:
Speed - Scanning takes under a second. Typing a 12-digit code? 5-10 seconds if you’re fast. Multiply that by hundreds of items daily.
Accuracy - Humans make typos. Scanners don’t. Especially with long alphanumeric codes, scanning eliminates transcription errors completely.
Efficiency - Workers stay focused on their actual job, not data entry. Warehouse staff can receive shipments faster. Quality inspectors move through checkpoints quicker.
Audit trail - Every scan gets timestamped and logged. You know exactly when something was scanned and by whom.
If it works with Microsoft Word or Notepad, it’ll work with Tallyfy. Most USB and Bluetooth scanners are compatible.
No. Scanners work through keyboard emulation. No drivers, no special software, no plugins.
Yes, through webhook-enabled scanning apps. Several free options exist for iOS and Android.
RFID readers that support keyboard wedge mode work exactly like barcode scanners. Tap the tag, data appears in the field.
The enhanced detection system (Phase 2) will recognize scan patterns and route data to the correct fields automatically. Until then, users click the field before scanning.
We’re actively developing this feature. Here’s what you can do now:
Prepare your hardware - Ensure your scanners support HID mode. Test them with a text editor to confirm they work as keyboards.
Plan your workflows - Think about where scanning would save time. Which processes involve manual code entry? Those are your targets.
Standardize your codes - Consistent barcode formats make integration smoother. Consider prefixes like “EMP” for employees or “SKU” for products.
Stay informed - Watch for updates in your Tallyfy dashboard. We’ll announce beta testing opportunities for early adopters.
(Want to be a beta tester? Contact our support team and mention your interest in scanner integration.)
When this feature launches, you’ll have:
We’re committed to making this as smooth as possible. Your existing workflows won’t change - they’ll just get faster.
Remember - this isn’t about new technology. It’s about making your existing scanners work seamlessly with Tallyfy. No complicated integrations. No expensive middleware. Just scan and go.
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