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ADP Workforce Now

Quick Summary

We’re integrating with ADP Workforce Now to transform your comprehensive HR data into intelligent workflows that span your entire organization. When employees are hired, promoted, or request time off in ADP, Tallyfy automatically orchestrates every related process - from multi-tier approvals to compliance tracking to operational coordination - all while maintaining ADP as your system of record.

Why This Integration Matters

ADP Workforce Now manages the full employee lifecycle for mid-size companies, but HR data alone doesn’t run your business. Every status change triggers dozens of tasks across departments. Every payroll run needs approvals, allocations, and reporting. Every compliance requirement needs tracking and documentation.

Our integration transforms ADP from a data repository into an automation engine, ensuring every HR event triggers the right workflows across your organization.

What We’re Building

Enterprise Onboarding Orchestration

Complex onboarding made simple:

  • Multi-Department Coordination: HR entry in ADP triggers IT provisioning, facilities setup, finance systems, and department-specific workflows
  • Role-Based Complexity: Different paths for executives, managers, individual contributors, contractors, and interns
  • Compliance Excellence: Background checks, I-9 verification, license tracking, and certification workflows
  • Progressive Integration: Day 1, week 1, month 1, and quarter 1 milestone workflows

Advanced Workforce Management

Beyond basic time and attendance:

  • Complex Approval Chains: Multi-tier approvals based on amount, type, department, and policy
  • Project Time Allocation: Automatic distribution to cost centers with variance workflows
  • Shift Management: Coverage workflows when employees call out or swap shifts
  • Labor Budget Tracking: Real-time alerts when approaching thresholds

Comprehensive Compliance Automation

Stay ahead of regulations:

  • Multi-State Compliance: State-specific workflows for taxes, leave laws, and reporting
  • ACA Management: Track hours, manage eligibility, and generate required reports
  • Certification Tracking: Professional licenses, clearances, and training expiry workflows
  • Audit Preparedness: Automatic documentation collection and organization

How to Connect Today

Option 1: ADP API Central Direct Integration

Full API access for Workforce Now customers:

// Example: Complex onboarding from ADP Workforce Now
const handleWorkforceNowHire = async (event) => {
  // Get comprehensive employee data
  const worker = await adpAPI.getWorker(event.aoid);
  const assignments = await adpAPI.getWorkAssignments(event.aoid);
  const compensation = await adpAPI.getCompensation(event.aoid);


  // Determine workflow complexity
  const workflowTemplate = determineTemplate(
    worker.workerStatus.statusCode,
    assignments[0].jobCode,
    assignments[0].managementPositionIndicator
  );


  // Create orchestrated onboarding
  const workflow = await fetch('https://api.tallyfy.com/v1/workflows', {
    method: 'POST',
    headers: {
      'Authorization': 'Bearer YOUR_TALLYFY_KEY',
      'Content-Type': 'application/json'
    },
    body: JSON.stringify({
      template_id: workflowTemplate,
      name: `Onboarding - ${worker.legalName.formattedName}`,
      priority: assignments[0].managementPositionIndicator ? 'high' : 'normal',
      data: {
        // Core employee data
        aoid: worker.associateOID,
        employee_id: worker.workerID.idValue,
        name: worker.legalName.formattedName,


        // Contact information
        work_email: worker.businessCommunication.emails[0].emailUri,
        personal_email: worker.personalCommunication.emails[0].emailUri,
        mobile: worker.businessCommunication.mobiles[0].formattedNumber,


        // Position details
        job_title: assignments[0].jobTitle,
        job_code: assignments[0].jobCode,
        department: assignments[0].organizationalUnits[0].nameCode,
        reports_to: assignments[0].reportsTo[0].associateOID,


        // Location and logistics
        work_location: assignments[0].workLocation.nameCode,
        remote_indicator: assignments[0].remoteWorkerIndicator,


        // Compensation for equipment tiers
        salary_band: compensation.baseRemuneration.effectiveDate,
        is_manager: assignments[0].managementPositionIndicator,


        // Compliance requirements
        background_check_required: assignments[0].jobCode.includes('FIN'),
        licenses_required: assignments[0].licenses,


        // Benefits and payroll
        benefits_eligible: assignments[0].benefitsEligible,
        pay_frequency: compensation.payFrequency
      }
    })
  });


  return workflow.json();
};

Option 2: Real-Time Webhook Processing

Event-driven automation:

// Configure ADP webhooks for real-time processing
app.post('/webhooks/adp-workforce-now', async (req, res) => {
  const event = req.body;


  switch(event.eventNameCode) {
    case 'worker.hire':
      await createComprehensiveOnboarding(event.data);
      break;


    case 'worker.rehire':
      await createRehireWorkflow(event.data);
      break;


    case 'worker.leave.request':
      await createLeaveManagementWorkflow(event.data);
      break;


    case 'worker.termination':
      await createOffboardingWorkflow(event.data);
      break;


    case 'position.change':
      await createTransferWorkflow(event.data);
      break;
  }


  res.status(200).json({ processed: true });
});

Option 3: Batch Processing Integration

For large-scale operations:

  1. Schedule ADP reports via API
  2. Process employee changes in batches
  3. Trigger workflows based on changes
  4. Maintain sync status dashboard
  5. Handle exceptions separately

Real-World Use Cases

Healthcare Network

A 2,000-employee healthcare system uses integration for:

  1. Credential Management: License tracking across multiple states
  2. Shift Coverage: Complex scheduling with float pool management
  3. Compliance Tracking: OSHA, Joint Commission, state requirements
  4. Training Coordination: Role-specific certifications and continuing education
  5. Union Management: Contract-specific workflows and reporting

Results: 100% compliance rate, 50% reduction in scheduling conflicts

Manufacturing Company

A manufacturer with 1,500 employees manages:

  • Safety Certification: OSHA training tracking and renewal workflows
  • Shift Management: 24/7 operations with complex handoffs
  • Skills Matrix: Qualification tracking for equipment operation
  • Temp-to-Perm: Conversion workflows for contract workers
  • Multi-Site Coordination: Transfers and temporary assignments

Financial Services Firm

A financial company leverages integration for:

  • Background Screening: Progressive checks based on role sensitivity
  • License Management: Series 7, 66, insurance licenses tracking
  • Insider Trading: Quarterly attestation workflows
  • Client Access: Approval workflows for client data access
  • Audit Support: SOX compliance and documentation

Technical Implementation Details

ADP API Central Capabilities

Comprehensive API access:

  • Worker Management: Full CRUD on employee records
  • Payroll APIs: Pay statements, earnings, deductions
  • Time Management: Punches, schedules, time-off
  • Benefits Administration: Enrollments, life events, dependents
  • HR Events: Hires, terminations, status changes
  • Reporting APIs: Custom reports and analytics

Security and Authentication

Enterprise security standards:

  • OAuth 2.0 / OpenID Connect authentication
  • Certificate-based security for API calls
  • Encrypted transport using TLS 1.2+
  • IP whitelisting for additional security
  • Rate limiting to prevent overload
  • Audit logging of all API activity

Integration Patterns

Best practices for enterprise integration:

  • Event-driven: Webhooks for immediate response
  • Scheduled sync: Batch processing for non-urgent updates
  • Hybrid approach: Combine real-time and batch
  • Error handling: Comprehensive retry logic
  • Monitoring: Real-time dashboard of sync status

Why ADP Should Prioritize This

Workforce Now customers demand sophisticated automation:

  1. Enterprise Expectations: Mid-size companies expect enterprise capabilities
  2. Competitive Pressure: Workday and others offer extensive automation
  3. Customer Retention: Deep integrations prevent churn
  4. Upsell Opportunities: Automation drives adoption of premium features
  5. Market Leadership: Set the standard for HR automation

Take Action Now

For HR Leaders

Transform HR operations:

  1. Schedule an enterprise demo ↗
  2. We’ll analyze your ADP configuration
  3. Map critical processes
  4. Design automation strategy
  5. Provide implementation roadmap

Accelerate partnership: Contact your ADP account manager requesting official Tallyfy integration.

For IT Teams

Finally, HR integration that works:

  • Enterprise-grade security
  • Minimal maintenance required
  • Automatic provisioning/deprovisioning
  • Reduced helpdesk tickets
  • Complete audit trails

For Operations Leaders

Drive operational excellence:

  • Consistent process execution
  • Real-time compliance tracking
  • Reduced manual coordination
  • Better resource utilization
  • Data-driven insights

Get Started Today

Every day without integration costs you:

  • Hours of manual data entry
  • Compliance risks
  • Process inconsistencies
  • Employee frustration
  • Lost productivity

Transform your workforce management: Book your consultation ↗

We’ll demonstrate:

  1. Live ADP Workforce Now integration
  2. Enterprise workflow templates
  3. ROI calculation for your organization
  4. Security and compliance framework
  5. Phased implementation approach

Stop managing data. Start automating operations.

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