Templates > Duplicate a template
How to duplicate or clone tasks
Tallyfy allows you to duplicate (clone) existing tasks to quickly create similar tasks without starting from scratch. When you clone a task, all settings, form fields, and configurations are copied except for comments, giving you a clean starting point for the new task.
Task duplication is perfect for creating multiple similar approval steps, repetitive form collections, or any scenario where tasks share most of their configuration.
- Administrator or Standard user role
- A template in edit mode
- An existing task to duplicate
Task cloning helps in these common scenarios:
- Multiple approvals: Creating several approval tasks with similar fields but different approvers
- Repeated data collection: Setting up multiple tasks that collect similar information at different process stages
- Parallel workflows: Creating tasks for different team members that need the same instructions and fields
- Template variations: Building similar processes faster by cloning and modifying existing tasks
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Open your template: Navigate to the template and click Edit to enter edit mode
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Find the task to clone: Locate the task you want to duplicate in your template
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Access task options: Click the three dots (⋮) menu on the task
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Select clone: Choose Clone task or Duplicate task from the menu
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Position the new task: The cloned task appears directly after the original task
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Modify as needed: Edit the cloned task’s name, assignee, and any fields that differ from the original
- Task name (with “Copy of” prefix)
- Task type (regular, approval, email, etc.)
- All form fields and their settings
- Task description and instructions
- Deadline settings
- Assignment rules
- Automation rules affecting the task
- Advanced settings
- Task comments
- Task completion status
- Historical data
- Task-specific IDs or references
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Rename immediately: Always rename cloned tasks to avoid confusion with names like “Copy of Task Name”
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Update assignments: Review and update task assignments since the clone inherits the original’s assignment rules
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Verify form fields: Check that copied form fields have appropriate field names for data collection
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Test automations: If the original task had automation rules, verify they work correctly with the cloned task
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Consider task order: After cloning, drag tasks to reorder them in your workflow sequence
You need approval from Finance, Legal, and Operations with similar approval forms:
- Create the Finance approval task with all necessary fields
- Clone it twice
- Rename clones to “Legal Approval” and “Operations Approval”
- Update assignees to respective department heads
- Adjust any department-specific fields
Collecting the same inventory data from 5 warehouse locations:
- Build the complete inventory form for Location A
- Clone the task 4 times
- Rename each for locations B through E
- Update location-specific details and assignees
Assigning the same quality check to 3 different inspectors:
- Create the quality check task with all criteria
- Clone twice for the other inspectors
- Update assignees while keeping all check criteria identical
- Build once, clone many: Perfect your task before cloning to avoid fixing the same issue multiple times
- Use variables: Set up variables in the original task so clones can reference shared data
- Clone groups: If you have a set of related tasks, clone them as a group to maintain their relationships
How To > Automatically track and run complex approval workflows
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