Auto-name a process in Tallyfy

Why should I auto-name processes?

You’re probably tired of hunting through processes named “Untitled” or “Test 123” - we’ve all been there. Manually naming each Tallyfy process creates a mess. Different team members use different naming styles, and suddenly you can’t find that critical client onboarding from last week. One person names it “Coca Cola onboarding”, another calls it “Pepsi project”. Sound familiar?

Auto-naming fixes this chaos. It creates a consistent naming pattern for every process launched from a template. Here’s the magic: the feature pulls values directly from your kick-off form fields - think of it as automatic name generation that actually makes sense. Your team enters data once, and Tallyfy instantly creates dynamic project names that everyone understands.

Watch what happens with those messy examples above. Auto-naming transforms them into “Onboarding - Coca Cola - Memphis” and “Onboarding - Pepsi - New York”. Clean. Searchable. Professional. You’ll know exactly what each process covers at a glance, and your tracking stays organized without any extra work.

Can I rename processes using field values?

Absolutely - Tallyfy’s auto-naming pulls values straight from your kick-off form fields. No more typing “Client Onboarding - ABC Corp - January 2025” manually every single time. Set up your naming pattern once, and you’re done.

Here’s what happens with field-based naming:

• Your team fills out the kick-off form (client name, location, date - whatever you need)
• Tallyfy grabs those values and builds the process name automatically
• Every process follows your exact naming structure - no exceptions
• The name appears instantly when someone launches the process

Here’s a comparison showing how auto-naming improves clarity of process names:

Bad Naming (Inconsistent/Manual)	Good Naming (Consistent/Auto-Named)
Onboarding Client	Onboarding - Coca Cola - Memphis
Acme Corp	Onboarding - Pepsi - New York
New Hire	New Hire - Jane Smith - Marketing
John Doe Start	New Hire - Bob Johnson - Engineering
Ticket #123	Support - TKT-456 - Beta Inc - Login
Urgent Fix	Support - TKT-457 - Gamma LLC - Billing

How do I set up automatic process naming?

Setting up auto-naming takes about 2 minutes. You’ll configure it once in your template, and every process launched from that template gets the perfect name automatically.

1. Open the template in Edit mode.
2. Click the Settings (or Config) button in the top toolbar.
3. Go to the Summary tab.
4. Find the Auto-name Process? option and switch it to Yes.
5. A box will appear where you can define the naming pattern.
6. You can type standard text (like “Onboarding for:”) and insert variables using the button. These variables will pull data from your required kick-off form fields.
7. Save your settings.

That’s it! When someone launches a process from this template, Tallyfy automatically generates the name using your pattern and the kick-off field data. No manual typing, no inconsistencies - just perfectly named processes every time.

Only Required Kick-off Fields Work

You can only use variables from required kick-off form fields in your naming pattern. Why? Because required fields always have values - so your process names never end up with awkward blanks or missing information.

Name Length Limit

Process names max out at 550 characters. That’s plenty for most patterns, but if you’re adding lots of variables, keep it reasonable.

Related articles

Tracking And Tasks > An overview of processes

A process in Tallyfy is a running instance of a template that transforms your workflow blueprint into actual trackable work with unique naming audit trails and the ability to add one-off tasks while maintaining independence from template updates.

Templates > Variables

Variables are placeholders that automatically transfer information from one process step to another eliminating manual data re-entry and enabling personalized automated workflows through form field data collection and dynamic content insertion.

Pro > Launching

Tallyfy’s process launching feature transforms reusable workflow templates into active trackable instances with specific assignments and deadlines that operate independently through multiple launch methods including manual API webhooks forms email triggers and magic links while allowing customization during launch and protecting running processes from template changes.

Edit Processes > Rename a process

Running process names can be changed after launch by clicking directly on the process name at the top of the process view and typing a new name then pressing Enter to save.