Skip to content
Tallyfy

Manage email notifications

Managing email notifications

You can control exactly which emails Tallyfy sends you - from task assignments to comment alerts to process completions.

To change your settings:

  1. Click your profile picture/name (top right) > Settings.
  2. Go to My Profile > Email Notifications tab.

Toggle each notification type ON or OFF. For example, if you don’t want an email every time someone completes a task you assigned, turn that notification OFF.

The available notification types include:

  • Task assignments - emails about tasks where you’re assigned
  • Other people’s task updates - when others complete or update tasks
  • Comments - comments on tasks where you’re assigned
  • @mentions - when someone @mentions you in a comment
  • Process completed - when a process you’re part of finishes
  • Deadline changes - when task deadlines are changed
Email notification preferences panel with toggle switches

Process initiators and task notifications

When you start a process where you’re also assigned tasks, you typically won’t get immediate email notifications for those tasks. This prevents email spam when launching processes.

Why this happens:

  • Tallyfy assumes you’re aware of tasks you just created by launching the process
  • Prevents duplicate notifications (one for launching, one for each task)
  • You’ll still see tasks in your dashboard right away

To make sure you get reminders:

  • Turn on daily digest emails in your settings
  • Set deadlines on tasks
  • Other assignees will get immediate notifications as normal

Special case - Zapier-initiated processes: If Zapier starts a process with you as the process starter, you won’t get task notifications either. Workaround: have Zapier assign a different user as the process starter, or use webhooks for external notifications.

Digest emails (reminder settings)

Tallyfy sends digest emails at 6 AM in your local timezone, summarizing tasks that are due soon or overdue.

  • Choose your days: Pick which days of the week you want to receive the digest. The default is Monday, Wednesday, and Friday.
  • Turn it on or off: You can toggle the daily digest preference on or off in your notification settings.
  • Troubleshooting: If someone says they aren’t getting reminders, have them check their notification settings first.

Even if someone has reduced their automatic reminders, you can always manually send an instant reminder for a specific task.

Get in touch
About Tallyfy