Launch via a schedule

How do I launch processes on a recurring schedule?

You can auto-launch processes on a repeating schedule - daily, weekly, monthly, or at any interval you need. The easiest way is through a middleware platform like Zapier, Make.com, or Power Automate. You can also write a custom script that calls the Tallyfy API on a cron schedule.

What you’ll need

• A Tallyfy account with process launch permission (Admin, template owner, or granted launch access)
• A published template ready to launch
• A middleware account (Zapier, Make.com, Power Automate) or a server where you can run scheduled scripts

Option 1 - middleware platforms

It’s the fastest approach. No coding required.

1. Connect your middleware platform to Tallyfy.
2. Create a new workflow with a Schedule trigger.
3. Set the frequency (time, day, interval).
4. Add a Tallyfy Launch Process action pointing to your template.
5. Set the process name format and fill any required kick-off form fields.
6. Test and activate.

Example - daily equipment check:

Trigger: Schedule (Every day at 8:00 AM)
Action: Launch Tallyfy process
Template: Equipment Safety Check
Process name: Equipment Check - {date}

Option 2 - API with a cron job

Write a server-side script and schedule it with cron (Linux/Mac) or Task Scheduler (Windows).

1. Write a script that calls POST /organizations/{org}/runs with your checklist_id.
2. Schedule it using cron or another task scheduler.
3. Add logging and error handling.
4. Test before going live.

Example - Node.js script launching every Monday at 9 AM:

const cron = require('node-cron');
const axios = require('axios');

cron.schedule('0 9 * * 1', async () => {
  try {
    await axios.post('https://go.tallyfy.com/api/organizations/YOUR_ORG_ID/runs', {
      checklist_id: 'your-template-timeline-id',
      name: `Weekly Report - ${new Date().toLocaleDateString()}`
    }, {
      headers: {
        'Authorization': 'Bearer YOUR_API_TOKEN',
        'X-Tallyfy-Client': 'APIClient',
        'Content-Type': 'application/json'
      }
    });
    console.log('Process launched');
  } catch (error) {
    console.error('Launch failed:', error);
  }
});

Option 3 - trigger from existing systems

If you’re already using an ERP, HRIS, or another system with scheduling, you can have it call the Tallyfy API directly or go through middleware.

1. Identify which system already runs scheduled jobs.
2. Set up an integration from that system to Tallyfy.
3. Map data from the source system to Tallyfy form fields.
4. Test the end-to-end flow.

Common use cases

Process type	Frequency	Example
Compliance audits	Monthly	Launch inspection process on the 1st of each month
Financial reporting	Weekly	Launch expense approval every Friday at 4 PM
Team updates	Daily	Launch standup checklist each morning at 9 AM
Maintenance checks	Quarterly	Launch facility inspection on the first day of each quarter

Process naming

For scheduled processes, include the date in the name for easy tracking. Example: “Monthly Compliance Check - January 2026”

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