Triggers > Launch via a kick-off form
Launch a process from a web form
You can set up an external web form (like on your website, or using Typeform or Google Forms) so that when someone submits it, a Tallyfy process starts automatically, and answers from the form fill in specific Tallyfy fields. This saves time and avoids manual data entry.
- A Tallyfy account with permission to launch processes.
- An external web form (e.g., Typeform, Google Forms, your website form).
- A Tallyfy process template with kick-off form fields that have the exact same internal names as the fields in your web form (or the names you will send in the URL parameters).
- Design the Tallyfy process template you want the web form to launch.
- Add kick-off form fields to this template to capture the data from your web form.
- Important: Make sure the internal names of these Tallyfy fields exactly match the field names you’ll send from your web form (e.g., if your web form field is named
customer_email
, the corresponding Tallyfy kick-off field must also be namedcustomer_email
).
The goal is to make your web form’s “submit” action redirect the user to a special Tallyfy launch URL, adding the form answers to the end of the URL.
- Get the launch URL for your Tallyfy template (often called a “Kick-off Form Link” or “Public Form Link”). Find it in the template’s Triggers settings.
- Modify your web form so that upon submission, it sends the user to that Tallyfy URL.
- Append the data from the web form fields to the end of the URL as query parameters. The format is
?fieldName1=value1&fieldName2=value2
. - Important: The
fieldName
parts must exactly match the internal names of the kick-off form fields in your Tallyfy template. - Important: The
value
parts need to be URL-encoded if they contain spaces or special characters (e.g., a space becomes%20
, the@
symbol becomes%40
). Most web form tools or simple scripts handle URL encoding automatically.
If your Tallyfy template kick-off link is https://example.tallyfy.com/launch/xyz
and your template has kick-off fields named customer_name
and customer_email
, the final URL your web form should send the user to might look like:
https://example.tallyfy.com/launch/xyz?customer_name=John%20Doe&customer_email=john.doe%40example.com
When the user visits this URL, Tallyfy will automatically start the process and pre-fill the customer_name
field with “John Doe” and the customer_email
field with “john.doe@example.com”.
Documents > Send data to document creation systems
Zapier > Action to 'Launch Process'
Triggers > Launch via inbound email
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