Gmail add-on

Using the Tallyfy Gmail Add-on

The Tallyfy Gmail Add-on lets you manage Tallyfy tasks and processes directly from your Gmail inbox, saving you from switching back and forth between apps.

What you need

• A Google Workspace (formerly G Suite) or a standard Gmail account.
• An active Tallyfy account.
• Permission from your Google Workspace admin to install add-ons (if applicable).
• Basic knowledge of how Tallyfy works.

Key features

• Create tasks: Turn an email into a Tallyfy task easily.
• Launch processes: Start a Tallyfy process based on an email.
• Track status: Check on your Tallyfy tasks from within Gmail.
• Save time: Less switching between Tallyfy and Gmail.
• Keep context: The original email stays linked to the task or process you create.

How to install it

1. Go to the Tallyfy Add-on page in the Google Workspace Marketplace ↗.
2. Click Install.
3. Follow the steps to give the add-on permission to access your Gmail and Tallyfy info.
4. After installation, you should see the Tallyfy icon in the right sidebar of your Gmail.

Admins Installing for Everyone

Google Workspace admins can install the add-on for everyone in the organization via the Admin Console (Apps > Marketplace Apps).

Using the add-on in Gmail

When you open an email in Gmail, you’ll see the Tallyfy icon in the sidebar on the right.

1. Click the Tallyfy icon to open the Tallyfy panel.
2. If it asks you to, sign in to your Tallyfy account.
3. Choose what you want to do: Create Task, Launch Process, or View Tasks.

Creating a Tallyfy Task from an email

1. Click Create Task in the Tallyfy panel.
2. Give the task a name (it will suggest the email subject).
3. Set a due date if you need one.
4. Add any extra notes.
5. Click Create.
6. Tallyfy creates the task and attaches the email content for reference.

Starting a Tallyfy Process from an email

1. Click Launch Process in the Tallyfy panel.
2. Choose the Tallyfy template you want to use.
3. Fill out any required starting information.
4. Choose who to assign the process or tasks to.
5. Click Launch.

Checking your Tallyfy tasks

1. Click View Tasks in the Tallyfy panel.
2. See a list of your assigned Tallyfy tasks.
3. Check their status and due dates.
4. Click a task to see more details.

Troubleshooting tips

Problem	Possible Solution
Tallyfy icon missing	Refresh Gmail, clear browser cache/cookies.
Can’t sign in / errors	Try signing out and back into the add-on.
Can’t create tasks	Check your permissions within your Tallyfy account.
Add-on is slow	Check your internet connection.

Where it works

The Tallyfy Gmail Add-on works best in:

• The Gmail website on your computer.
• It also works in the mobile Gmail app, but might have fewer features there.

Related articles

Integrations > Email and SMTP

Tallyfy offers email integration options including custom SMTP setup Gmail add-on functionality and customizable notification settings to enhance workflow communication and task management within email platforms.

Integrations > Slack

The Tallyfy Slack integration enables seamless workflow management by allowing users to create tasks launch processes and receive notifications directly within Slack channels while maintaining synchronization between both platforms.

Authentication > Integrate Google Suite

The comprehensive guide outlines the process of implementing SAML-based Single Sign-On between Google Workspace and Tallyfy through application setup attribute mapping and user access configuration for automated authentication.

Triggers > Launch via inbound email

Tallyfy enables process automation through a unique email-based launch system where users can trigger workflows by sending emails to template-specific addresses without logging into the platform.