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Measure reading engagement with Google Analytics or Mixpanel

Tracking Template/Process Usage with Analytics Tools

You can connect Tallyfy to web analytics tools like Google Analytics or Mixpanel. This lets you see how people in your organization (or guests) are using your Tallyfy documentation, templates, and processes.

Why track usage?

  • See what people use: Find out which templates or documents are viewed most often.
  • Measure engagement: See how much time people spend on certain pages or steps.
  • Find popular processes: Identify which workflows get used the most (or least).
  • Understand usage: Learn when and how teams access process information.
  • Check value: See if using certain processes correlates with better results.

Setting up Google Analytics (GA)

What you need

  • A Google Analytics account where you have admin rights.
  • A Tallyfy Professional or Enterprise plan.
  • Administrator permission in Tallyfy.

Step 1: Set up Custom Dimensions in Google Analytics

Important: This step must be done first inside your Google Analytics account. Tallyfy needs these dimensions set up correctly to send data properly.

  1. Log into Google Analytics.
  2. Go to Admin (gear icon) > find the Property column > Custom Definitions > Custom Dimensions.
  3. Create five new custom dimensions. You must configure them exactly like this:
NameIndexScopeActive
User Name1UserYes
User Email2UserYes
Process Name3SessionYes
Event Type4HitYes
Event Details5HitYes
Custom Dimensions Configuration in Google Analytics

Step 2: Get your Google Analytics Tracking ID

  1. In Google Analytics, go to Admin > Property Settings.
  2. Find and copy your Tracking ID (it looks like UA-XXXXX-Y).

Step 3: Connect Tallyfy to Google Analytics

  1. In Tallyfy, go to Settings > Integrations.
  2. Find and click the Analytics section.
  3. Paste your Google Analytics Tracking ID (from Step 2) into the box provided.
  4. Click Save.

Now, Tallyfy will start sending usage data (like page views and events) to your Google Analytics account.

Tracking specific users with User ID in GA (Optional)

Google Analytics has an optional feature called “User ID” that lets you track activity from the same logged-in user across different devices or sessions more accurately.

Step 1: Turn On User ID in Google Analytics

  1. In Google Analytics, go to Admin.
  2. Under Property, find Tracking Info > User ID. Admin navigation to User ID
  3. Read the policy and turn the feature ON. User ID settings page

Step 2: Create a User ID View in Google Analytics

  1. Follow the steps on the User ID page in GA to create a new View.
  2. This view will specifically show data tracked using the User ID. User ID view setup

Setting up Mixpanel Integration

Mixpanel is another analytics tool you can connect to Tallyfy, often used for tracking specific events.

How to connect Mixpanel

  1. In Tallyfy, go to Settings > Integrations > Analytics.
  2. Enter your Mixpanel Project Token (you get this from your Mixpanel account).
  3. Click Save.

What Mixpanel tracks

Mixpanel can give you detailed information about specific actions people take in Tallyfy, like:

  • Viewing a template.
  • Completing a step.
  • Launching a process.
  • Engaging with specific documents.
Mixpanel Event Categories example

Using the Analytics Data

Once connected, you can use Google Analytics or Mixpanel to:

  • Build custom reports about Tallyfy usage.
  • Create dashboards to see trends.
  • Set up alerts for important usage changes.
  • Export the data for more analysis.

If you need help with specific reporting needs, contact Tallyfy support.

Integrations > Tallyfy Analytics

A dedicated analytics add-on service that enables users to analyze workflow data through business intelligence tools by securely storing process information in Amazon Athena for creating custom reports and tracking performance trends.

Analytics > How Tallyfy Analytics works

Tallyfy Analytics processes workflow data through event detection data extraction format conversion secure cloud storage and access provisioning to enable analysis through business intelligence tools like Power BI and Tableau.

Miscellaneous > Find your Tallyfy IDs

The unique identification numbers for organizations templates and processes in Tallyfy can be located through specific navigation paths within the platform’s settings and interface elements.

Miscellaneous > Glossary

A comprehensive glossary outlining essential platform terminology from Administrator to Workflow including user roles task types process components and integration features used within the Tallyfy Pro system.