Resending or withdrawing invites

Managing pending member invitations

Need to resend or cancel a member invitation? You can manage all pending invites directly from your Organization Members settings - whether someone’s email got lost in spam or you simply invited the wrong address.

What you need

• Administrator permission level
• At least one invitation showing as “Pending” in your member list

When to resend an invitation

You’ll want to resend when:

• The person says they never got your email (happens more than you’d think)
• Their invitation expired - yes, these links have time limits
• They deleted the email by accident
• You suspect it’s sitting in their spam folder

When to withdraw (cancel) an invitation

Time to withdraw? Here’s when:

• Oops - you typed the wrong email address
• Plans changed and they’re not joining after all
• You need to reinvite them with different permissions
• You need that paid member seat for someone else right now

How to resend or withdraw an invitation

1. Go to Settings > Organization > Members.
2. Scroll down to the Pending Invitations list.
3. Find the invitation you want to manage.
4. In the Action column for that invitation, click either:
   • Resend: To send the invitation email again.
   • Withdraw: To cancel the invitation completely.

Simple as that.

What to expect after each action

After resending:

• They’ll get a brand new invitation email with a fresh link
• The acceptance deadline resets - they get the full time again
• Don’t worry - this doesn’t use up another member seat

After withdrawing:

• That invitation link? Dead instantly.
• The member seat opens up - you can invite someone else right away
• The invitation vanishes from your pending list (no trace left)

Related articles

Members > Invite and activate members

Administrators can invite new members by sending email invitations which recipients must activate to gain account access while managing invites and member statuses through the organization settings.

Org Settings > Remove a member

Administrators can remove members from their Tallyfy organization through the Settings panel by deactivating the member and reassigning their existing tasks to other active members to prevent work loss.

Members > How to remove a member

Administrators can permanently deactivate organization members by navigating to Settings > Organization > Members and clicking Deactivate Account while choosing to either reassign their current tasks to other members or leave them unassigned for later redistribution.

Org Settings > Understanding Member Statuses

Tallyfy member statuses indicate access levels and billing status with Active members being billed users who can use the platform Invited members being pending users who aren’t billed yet Deactivated members being removed users with no access and Bot/Unbilled being special accounts for integrations that don’t count toward billing.