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Resend or withdraw invites

Managing pending member invitations

You can resend or withdraw pending invites from your Organization Members settings - whether someone’s email got lost in spam or you invited the wrong address.

What you need

  • Administrator permission level
  • At least one invitation showing as “Pending” in your member list

When to resend an invitation

  • The person never received your email
  • The invitation link expired
  • They deleted the email by accident
  • It’s stuck in their spam folder

When to withdraw (cancel) an invitation

  • You typed the wrong email address
  • Plans changed and they’re not joining
  • You need to reinvite them with different permissions
  • You need that paid member seat for someone else

How to resend or withdraw an invitation

  1. Go to Settings > Organization > Members.
  2. Scroll down to the Pending Invitations list.
  3. Find the invitation you want to manage.
  4. In the Action column, click either:
    • Resend - sends the invitation email again.
    • Withdraw - cancels the invitation permanently.

What happens after each action

After resending:

  • They’ll get a new invitation email with a fresh link
  • The old invitation link stops working
  • This doesn’t use another member seat - it updates the existing invite

After withdrawing:

  • The invitation link dies instantly
  • The member seat opens up for someone else
  • The invitation is fully deleted from your pending list
  • If that person doesn’t belong to any other Tallyfy organization, their user record is also removed

Members > Invite and activate members

Tallyfy lets admins (and optionally Standard members) invite new users by clicking the Invite+ button found throughout the app and entering an email address along with a name and role assignment after which the invitee receives an email to activate their account and join the organization.

Members > How to remove a member

Administrators in Tallyfy can instantly remove a member by deactivating their account under Settings > Organization > Members and then choosing to either reassign that person’s open tasks to other team members or leave them unassigned for later handling.

Org Settings > Member statuses

Tallyfy has four member statuses - Active, Invited, Deactivated, and Bot/Unbilled - each affecting login access and billing counts differently.

Org Settings > Remove a member

Remove a member from your Tallyfy organization by deactivating them through Settings > Organization > Members, then reassigning their tasks to other active members.
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