Get a guest's unique link

Finding and sharing guest task links

Need to share a task with someone outside your company? Guest task links make it simple - they’re web addresses that let external people access specific tasks without creating a Tallyfy account. No login required.

Here’s the useful part: these links stay active even after the guest completes their task. Why? Sometimes you need to reopen completed tasks.

What you need

• The task must already be assigned to a guest user
• You’ll need Administrator or Standard member permissions

Method 1: From the task itself

This is the quickest way when you’re already looking at the task:

1. Go to the running process that contains the guest task.
2. Find the specific task assigned to the guest.
3. Click the menu icon (three dots ⋮) next to the task name.
4. Choose Copy Guest Link from the menu.

Method 2: From the main guest list in Settings

Want to find links for multiple guests? Or can’t remember which process contains their task? Use this method:

1. Go to Settings > Organization > Guests.
2. Find the guest user you need in the list.
3. Click Copy Guest Link in that guest’s row.

Sharing the link

Programmatic access to guest URLs

Need guest URLs for your own communication system? While the UI provides manual access to guest links, you can also retrieve them programmatically:

1. Use the Tallyfy API to query process tasks
2. Extract the guest_url field from task objects
3. Send these URLs through your own email/SMS systems
4. Consider webhooks to capture URLs when tasks are created

This enables custom communication workflows while maintaining Tallyfy’s task tracking.

Got the link? Perfect. Here’s what happens next:

• Paste it anywhere - email, Slack, text message, carrier pigeon (okay, maybe not that last one)
• When the guest clicks it, they’ll land directly on their assigned task. No login screens, no password resets, no hassle.
• The link stays active as long as the task exists

That’s it. Simple.

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