Edit Task > Assign members or guests after launching
Assign tasks to guests
- Permission level of Administrator or Standard member.
- The guest user’s email address.
- A process template or a running process that has the task you want to assign.
- Open the process template you want to edit.
- Go to the step (task) you want to assign to a guest.
- Click the Assign tab for that step.
- Choose Guest as the type of person to assign.
- Type the guest’s email address into the assignee box.
When someone launches this template later, Tallyfy will automatically assign this task to the guest you entered.
If a process is already running, you can assign a task to a guest:
- Go to the running process that contains the task.
- Find the task you want to assign.
- Click the assignee box (it might say “Unassigned” or show someone else).
- Choose Guest from the options.
- Type in the guest’s email address.
- Click Save.
The guest will get an email with a special link to view and complete their task.
You can also assign a guest just by mentioning their email in a task comment:
- Open the task you want to assign.
- In the comment box, type
+
followed immediately by the guest’s email address (e.g.,+guest.email@example.com
). - Post the comment.
Example comment:
+guest.email@example.com Please review this.
Typing +guestemail@domain.com
in a comment automatically assigns that guest to the task. This works when editing templates or in tasks of running processes. It’s a fast way to bring outside people into your workflow.
When a guest gets assigned a task:
- They get an email with a special link to their task.
- They can open the link and complete the task without needing to log into Tallyfy.
- The task will also show up on their personal guest dashboard if they have other tasks assigned to them.
- After they complete it, the task will show as “Completed” in your process view.
- You can see all tasks assigned to guests under Settings > Organization > Guests.
- You can find the guest links again anytime if you need to resend them.
- You can check if guests have completed their tasks from your process dashboard.
- You can change who a task is assigned to later if needed.
Tasks can be assigned to members and guests during template creation process launch or while a process is running with options to restrict task completion and utilize automatic launcher assignment features.
Groups > Create and assign groups
Learn to create groups for team organization and manage group-based task assignments with options for limiting assignees and setting automated assignments in process templates.
Edit Templates > Understanding assignment types
Tallyfy offers multiple task assignment methods including fixed assignments to specific people or groups dynamic job title-based assignments guest assignments and automation rules for flexible workflow management.
Guests > Get a guest's unique link
Special web addresses enable external users to access specific tasks without needing a Tallyfy account and these links remain functional even after task completion for potential reopening.
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