How to automate document signing using helper tools (middleware)
Connect Tallyfy to e-signature services like DocuSign or HelloSign through middleware tools - when someone completes a workflow step, documents automatically go out for signing. No manual work. Most teams save 15-20 minutes per document.
Add form fields to collect all the details your document needs. Think client name, email address, contract details - whatever information needs to appear in the final document.
Pick the step where you want document signing to trigger. When someone completes this step, the signature request goes out automatically.
Add the webhook URL (remember that web address from Step 1?) to this trigger step:
Paste the URL you copied from your middleware tool.
Choose which form field data Tallyfy should send to the webhook URL.
Step 3: Connect your e-signature service in the middleware
Time to link everything together. You’ll do this inside your middleware tool.
For HelloSign
First, make sure your document template is ready in HelloSign. You need all the signature fields and data spots marked out.
In your middleware workflow (your Zap), add a HelloSign action step right after the webhook trigger.
Choose the action “Send Signature Request From Template”.
Select the HelloSign template you prepared.
Here’s the fun part - match the information coming from Tallyfy to the correct fields in your HelloSign template. Tallyfy’s ‘Client Name’ field? That goes to HelloSign’s ‘Signer Name’ field. And so on.
For DocuSign
Same deal with DocuSign - get your document template ready with all the signature and data fields marked.
In your middleware workflow (Zap), add a DocuSign action step right after the webhook trigger.
Choose the action “Create Signature Request”.
Select the DocuSign template you prepared.
Match up the Tallyfy information to your DocuSign fields. It’s like connecting the dots - each piece of data from Tallyfy finds its home in the document.
Step 4: Testing and turning on the connection
Test your middleware workflow. Make sure everything connects properly before going live.
Launch your Tallyfy process with some test data - use your own email if you want to see it work firsthand.
Complete the Tallyfy step that has the webhook attached.
Check your email. Did the signature request arrive? Perfect.
If everything works (and it should), turn on your middleware workflow. In Zapier, that means activating the Zap.
Tracking when the document is signed
Want the full automation experience? You can set up a return path so Tallyfy knows when documents get signed:
Create a second workflow in your middleware tool. This one starts when your e-signature service reports “document signed.”
Set up this workflow to use the Tallyfy API (basically a way for programs to talk to each other) to find the right Tallyfy task and mark it complete.
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