List process tasks

Endpoint

GET /organizations/{org_id}/runs/{run_id}/tasks

Returns all tasks for a specific process run.

Request

Replace {org_id} with your Organization ID and {run_id} with the run ID whose tasks you want.

Headers

Authorization: Bearer {your_access_token}
Accept: application/json
X-Tallyfy-Client: APIClient

Query parameters (optional)

status (string): Filter by task status - complete, active, active_visible, incomplete, inprogress, not-started, hasproblem, overdue, due_soon. Tasks hidden by rules appear with auto-skipped status in responses but can’t be used as a filter value.
owners (string): Comma-separated User IDs.
guests (string): Comma-separated Guest emails.
groups (string): Comma-separated Group IDs.
unassigned (boolean): Filter for unassigned tasks.
deadline_start_range / deadline_end_range (string): Filter by deadline range.
deadline_on (string): Filter tasks with deadline on an exact date (YYYY-MM-DD). Takes precedence over range filters.
deadline_before / deadline_after (string): Filter tasks with deadline before or after a date (YYYY-MM-DD), exclusive.
with (string): Include related data - step, threads, comments, assets, form_fields, activities, run, run.checklist, summary. Comma-separate multiple values.
page, per_page (integer): Pagination controls. Default per_page is 10.
sort (string): Sort by position, deadline (or -position, -deadline for descending).
without_pagination (boolean): Set to true to return all results without pagination.

Code samples

const accessToken = 'YOUR_PERSONAL_ACCESS_TOKEN';
const orgId = 'YOUR_ORGANIZATION_ID';
const runId = 'PROCESS_RUN_ID';

const params = new URLSearchParams({
    with: 'step,form_fields',
    per_page: '50'
});
const queryStr = params.toString();
const apiUrl = `https://go.tallyfy.com/api/organizations/${orgId}/runs/${runId}/tasks${queryStr ? '?' + queryStr : ''}`;

const headers = new Headers();
headers.append('Authorization', `Bearer ${accessToken}`);
headers.append('Accept', 'application/json');
headers.append('X-Tallyfy-Client', 'APIClient');

fetch(apiUrl, {
    method: 'GET',
    headers: headers
})
.then(response => {
    return response.json().then(data => {
        if (!response.ok) {
            console.error(`Failed to list tasks for run ${runId}:`, data);
            throw new Error(`HTTP error! status: ${response.status}`);
        }
        return data;
    });
})
.then(data => {
    console.log(`Tasks for run ${runId}:`);
    console.log(JSON.stringify(data, null, 2));
})
.catch(error => {
    console.error(`Error listing tasks for run ${runId}:`, error.message);
});

import requests
import json
import os

access_token = os.environ.get('TALLYFY_ACCESS_TOKEN', 'YOUR_PERSONAL_ACCESS_TOKEN')
org_id = os.environ.get('TALLYFY_ORG_ID', 'YOUR_ORGANIZATION_ID')
run_id = 'PROCESS_RUN_ID'
api_url = f'https://go.tallyfy.com/api/organizations/{org_id}/runs/{run_id}/tasks'

headers = {
    'Authorization': f'Bearer {access_token}',
    'Accept': 'application/json',
    'X-Tallyfy-Client': 'APIClient'
}

params = {
    'status': 'active',
    'with': 'step,form_fields',
    'sort': 'position'
}

response = None
try:
    response = requests.get(api_url, headers=headers, params=params)
    response.raise_for_status()

    tasks_data = response.json()
    print(f'Tasks for run {run_id}:')
    print(json.dumps(tasks_data, indent=4))

except requests.exceptions.HTTPError as http_err:
    print(f"HTTP error listing tasks for run {run_id}: {http_err}")
    if response is not None:
        print(f"Response: {response.text}")
except requests.exceptions.RequestException as req_err:
    print(f"Request failed for run {run_id}: {req_err}")
except json.JSONDecodeError:
    print(f"Failed to decode JSON for run {run_id}")
    if response is not None:
        print(f"Response: {response.text}")

import java.net.URI;
import java.net.URLEncoder;
import java.net.http.HttpClient;
import java.net.http.HttpRequest;
import java.net.http.HttpResponse;
import java.io.IOException;
import java.nio.charset.StandardCharsets;
import java.time.Duration;
import java.util.Map;
import java.util.HashMap;
import java.util.stream.Collectors;

public class ListProcessTasks {

    public static void main(String[] args) {
        String accessToken = System.getenv().getOrDefault("TALLYFY_ACCESS_TOKEN", "YOUR_PERSONAL_ACCESS_TOKEN");
        String orgId = System.getenv().getOrDefault("TALLYFY_ORG_ID", "YOUR_ORGANIZATION_ID");
        String runId = "PROCESS_RUN_ID";
        String baseUrl = "https://go.tallyfy.com/api/organizations/" + orgId + "/runs/" + runId + "/tasks";

        Map<String, String> queryParamsMap = new HashMap<>();
        queryParamsMap.put("with", "step");
        queryParamsMap.put("sort", "-deadline");

        String queryParamsString = queryParamsMap.entrySet().stream()
            .map(entry -> URLEncoder.encode(entry.getKey(), StandardCharsets.UTF_8) + "=" + URLEncoder.encode(entry.getValue(), StandardCharsets.UTF_8))
            .collect(Collectors.joining("&", "?", ""));

        String apiUrl = baseUrl + (queryParamsMap.isEmpty() ? "" : queryParamsString);

        HttpClient client = HttpClient.newBuilder()
                .connectTimeout(Duration.ofSeconds(10))
                .build();

        HttpRequest request = HttpRequest.newBuilder()
                .uri(URI.create(apiUrl))
                .header("Authorization", "Bearer " + accessToken)
                .header("Accept", "application/json")
                .header("X-Tallyfy-Client", "APIClient")
                .GET()
                .build();

        try {
            HttpResponse<String> response = client.send(request, HttpResponse.BodyHandlers.ofString());

            if (response.statusCode() == 200) {
                System.out.println("Tasks for run " + runId + ":");
                System.out.println(response.body());
            } else {
                System.err.println("Failed (status " + response.statusCode() + "): " + response.body());
            }
        } catch (IOException | InterruptedException e) {
            System.err.println("Request failed: " + e.getMessage());
            Thread.currentThread().interrupt();
        }
    }
}

package main

import (
  "bytes"
  "encoding/json"
  "fmt"
  "io"
  "net/http"
  "net/url"
  "os"
  "time"
)

func main() {
  accessToken := os.Getenv("TALLYFY_ACCESS_TOKEN")
  if accessToken == "" { accessToken = "YOUR_PERSONAL_ACCESS_TOKEN" }
  orgId := os.Getenv("TALLYFY_ORG_ID")
  if orgId == "" { orgId = "YOUR_ORGANIZATION_ID" }
  runId := "PROCESS_RUN_ID"
  baseURL := fmt.Sprintf("https://go.tallyfy.com/api/organizations/%s/runs/%s/tasks", orgId, runId)

  queryParams := url.Values{}
  queryParams.Add("status", "active")
  queryParams.Add("with", "step")
  queryParams.Add("sort", "position")

  apiUrl := baseURL
  if len(queryParams) > 0 {
    apiUrl += "?" + queryParams.Encode()
  }

  client := &http.Client{Timeout: 15 * time.Second}
  req, err := http.NewRequest("GET", apiUrl, nil)
  if err != nil {
    fmt.Printf("Error creating request for run %s: %v\n", runId, err)
    return
  }

  req.Header.Set("Authorization", "Bearer "+accessToken)
  req.Header.Set("Accept", "application/json")
  req.Header.Set("X-Tallyfy-Client", "APIClient")

  resp, err := client.Do(req)
  if err != nil {
    fmt.Printf("Error executing request for run %s: %v\n", runId, err)
    return
  }
  defer resp.Body.Close()

  body, err := io.ReadAll(resp.Body)
  if err != nil {
    fmt.Printf("Error reading response for run %s: %v\n", runId, err)
    return
  }

  if resp.StatusCode != http.StatusOK {
    fmt.Printf("Failed (status %d): %s\n", resp.StatusCode, string(body))
    return
  }

  fmt.Printf("Tasks for run %s:\n", runId)
  var prettyJSON bytes.Buffer
  if err := json.Indent(&prettyJSON, body, "", "  "); err == nil {
    fmt.Println(prettyJSON.String())
  } else {
    fmt.Println(string(body))
  }
}

#include <iostream>
#include <string>
#include <cpprest/http_client.h>
#include <cpprest/json.h>

using namespace web;
using namespace web::http;
using namespace web::http::client;
using namespace web::json;

pplx::task<void> ListProcessTasks(const utility::string_t& runId)
{
    utility::string_t accessToken = U("YOUR_PERSONAL_ACCESS_TOKEN");
    utility::string_t orgId = U("YOUR_ORGANIZATION_ID");

    uri_builder builder(U("https://go.tallyfy.com/api/organizations/"));
    builder.append_path(orgId);
    builder.append_path(U("runs"));
    builder.append_path(runId);
    builder.append_path(U("tasks"));
    builder.append_query(U("with"), U("step,form_fields"));
    builder.append_query(U("sort"), U("position"));
    utility::string_t apiUrl = builder.to_string();

    http_client client(apiUrl);
    http_request request(methods::GET);

    request.headers().add(U("Authorization"), U("Bearer ") + accessToken);
    request.headers().add(U("Accept"), U("application/json"));
    request.headers().add(U("X-Tallyfy-Client"), U("APIClient"));

    return client.request(request).then([runId](http_response response)
    {
        utility::string_t runIdW = runId;
        return response.extract_json().then([response, runIdW](pplx::task<value> task)
        {
            try {
                value const & body = task.get();
                if (response.status_code() == status_codes::OK) {
                    std::wcout << L"Tasks for run " << runIdW << L":\n" << body.serialize() << std::endl;
                } else {
                    std::wcerr << L"Failed (status " << response.status_code() << L"): " << body.serialize() << std::endl;
                }
            } catch (const std::exception& e) {
                std::wcerr << L"Error: " << e.what() << std::endl;
            }
        });
    });
}

int main() {
    try {
        ListProcessTasks(U("PROCESS_RUN_ID")).wait();
    } catch (const std::exception &e) {
        std::cerr << "Error: " << e.what() << std::endl;
    }
    return 0;
}
// Requires C++ REST SDK (Casablanca)

using System;
using System.Net.Http;
using System.Net.Http.Headers;
using System.Threading.Tasks;
using System.Text.Json;
using System.Web;

public class TallyfyProcessTaskLister
{
    private static readonly HttpClient client = new HttpClient();

    public static async Task ListProcessTasksAsync(string runId)
    {
        var accessToken = Environment.GetEnvironmentVariable("TALLYFY_ACCESS_TOKEN") ?? "YOUR_PERSONAL_ACCESS_TOKEN";
        var orgId = Environment.GetEnvironmentVariable("TALLYFY_ORG_ID") ?? "YOUR_ORGANIZATION_ID";

        var query = HttpUtility.ParseQueryString(string.Empty);
        query["with"] = "step,form_fields";
        query["sort"] = "position";
        string queryString = query.ToString();
        var apiUrl = $"https://go.tallyfy.com/api/organizations/{orgId}/runs/{runId}/tasks?{queryString}";

        try
        {
            using var request = new HttpRequestMessage(HttpMethod.Get, apiUrl);
            request.Headers.Authorization = new AuthenticationHeaderValue("Bearer", accessToken);
            request.Headers.Accept.Add(new MediaTypeWithQualityHeaderValue("application/json"));
            request.Headers.Add("X-Tallyfy-Client", "APIClient");

            HttpResponseMessage response = await client.SendAsync(request);
            string responseBody = await response.Content.ReadAsStringAsync();

            if (response.IsSuccessStatusCode)
            {
                Console.WriteLine($"Tasks for run {runId}:");
                try {
                    using var doc = JsonDocument.Parse(responseBody);
                    Console.WriteLine(JsonSerializer.Serialize(doc.RootElement, new JsonSerializerOptions { WriteIndented = true }));
                } catch (JsonException) {
                    Console.WriteLine(responseBody);
                }
            }
            else
            {
                Console.WriteLine($"Failed (status {response.StatusCode}): {responseBody}");
            }
        }
        catch (HttpRequestException e)
        {
            Console.WriteLine($"Request error for run {runId}: {e.Message}");
        }
    }
}

Response

A 200 OK response returns a JSON object with a data array of tasks and a meta object for pagination.

{
  "data": [
    {
      "id": "task_id_1",
      "increment_id": 1210,
      "title": "Welcome Call",
      "run_id": "PROCESS_RUN_ID",
      "checklist_id": "template_id",
      "step_id": "step_id_welcome",
      "alias": "welcome_call",
      "status": "active",
      "position": 1,
      "owners": {
        "users": [...],
        "guests": [...],
        "groups": [...]
      },
      "deadline": "2025-05-28T17:00:00Z",
      "created_at": "2025-05-20T10:00:00Z",
      "last_updated": "2025-05-25T14:30:00Z",
      "completed_at": null,
      "task_type": "task",
      "is_oneoff_task": false,
      // Included when requesting with=step:
      "step": {
          "id": "step_id_welcome",
          "title": "Schedule Welcome Call"
      }
    },
    {
      "id": "task_id_2",
      "increment_id": 1211,
      "title": "Setup Account",
      "run_id": "PROCESS_RUN_ID",
      "step_id": "step_id_setup",
      "status": "not-started",
      "position": 2
    }
  ],
  "meta": {
    "pagination": { ... }
  }
}

Tasks > List organization tasks

Retrieve all tasks across an organization’s processes and one-off tasks with filtering by status, assignees, deadlines, tags, folders and pagination.

Processes > List processes

Retrieve and filter process instances in a Tallyfy organization using a GET API endpoint with query parameters for status, owners, templates, tags, and more - with code examples in JavaScript, Python, Java, Go, C++, and C#.

Processes > Get process

Retrieve details for a specific process run by ID, with optional includes for tasks, form fields, and the next upcoming task.

Tasks > Get task

Retrieve full details for a specific task by ID, with optional related data like the process run, form fields, step info, and tags.

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