Service Process: Definition and Types of Service Process
Find out about the service process, what it is, and what types exist. Optimizing the service process could super-charge your business.
Service processes need consistent delivery across customer interactions.
Tallyfy is Service Management Software For Any Size Of Business
Summary
- Service process defines customer experience and competitive advantage - The systematic way you serve clients can differentiate you from competitors even when products are similar, making process design critical for satisfaction, referrals, and repeat business
- Three main types suit different business models - Line operations work sequentially for standardized services, job shop operations tailor experiences to individual client needs (like law firms), and intermittent operations handle unique large-scale projects requiring critical path analysis
- High customer contact demands flexibility - When clients expect input into processes and judge quality based on staff interactions, managers must coordinate complex scheduling and resist full automation. See how Tallyfy manages service workflows
Whether your organization produces goods or offers services, the service process defines the customer experience. It will either lead to customer satisfaction, referrals, and repeat business, or even disappointment.
As a business owner or manager, it is vital for you to be in control of the service process. In discussions with digital marketing agencies, we have observed teams that take on 2-3 major clients per week and need to collect detailed information from multiple departments before service delivery can begin. When their service process was poorly designed, onboarding took weeks instead of days. Companies that ignore service process design end up with inconsistent experiences that drive buyers away. The way in which we serve our clients is so important that a systematic process that will give a company an advantage over its competitors becomes essential. Even if the goods and services you offer are very similar to those of your competitors, the way in which you serve your clients (the service process), can give you the competitive edge.
Naturally, if you are in a service industry, the service process is all the more important.
The service process defined
We can define the service process as the way in which a company works so that a customer receives service. To standardize this in line with the company’s identity and aims, managers will work on:
- Determining procedures which contribute to the process
- Allocating tasks and responsibilities
- Formulating effective schedules and routines
- Defining service mechanisms and process flows
The shape that the service process will assume will depend on two primary factors:
- The type of service process
- The degree of customer contact
Next, we will look at each of the three broad types of service process namely:
- Line operations
- Job shop operations
- Intermittent operations
Types of service process
1. Line operations
Line operations progress in a linear fashion. Thus, the client passes through a sequential experience beginning at point A, when they first enter the store or contact the business.
Now, service delivery passes through a number of processes before finalizing the transaction. Although this is perhaps the simplest of the service processes to understand, it has several drawbacks. One weak link ruins everything. If one element in the linear operation is flawed or bottlenecked, the client will judge the service as a whole based on this weak area.
It’s also not a service process that allows for much flexibility. That does make controlling it easier, but it would only suit a standard offering that implements repetitive processes with little or no variation.
This type of service process is the easiest to automate because it is so standardized. Every customer has a similar customer experience, and the service process doesn’t vary.
2. Job shop operations
This type of service model provides customer satisfaction by tailoring the service to the client’s needs. For example, a professional organization such as a law firm or a bespoke service such as that which a carpenter may provide is only open to a limited level of standardization. Each client’s needs will vary to some degree, and the service process must, therefore, vary accordingly. Being able to offer flexibility makes this model attractive, but it can complicate scheduling and workflows.
3. Intermittent operations
Some service projects are unique and seldom repeated. For example, construction projects or branding initiatives would fall under this category.
In most instances, the projects themselves are of a relatively large scale. They will involve bringing together several elements so that they can work harmoniously. Planning will be key, and managers would evaluate each project independently in order to determine what process flows would contribute to the final result: providing the desired service to its clients.
Critical path analysis is often used in this context.
Degree of contact
The human element of contact with the client influences the complexity and variability of the service process. When there’s little customer contact, it’s easier to adopt a linear approach. But high contact service processes will probably require greater flexibility, and managers and operational staff can expect a degree of disruption.
In high contact service processes, clients will:
- Expect some input into the business processes that affect the service
- Expect similar service levels regardless of current demand
- Judge the quality of the business based on their experience of the people with whom they interacted
High contact systems are the most demanding for businesses to manage effectively because:
- Scheduling becomes more complicated
- The processes can be difficult to standardize or automate
- They may need to coordinate low and high contact service systems simultaneously
Developing and maintaining the service process
Developing a service process may sound easy. After all, you just need to map the process that employees will follow when serving their clients.
A low contact, linear service would be the easiest to map. For example, when entering a self-service restaurant, clients would collect a tray at the door, collect a plate and eating utensils, select the foods they want, and proceed to the checkout. Or, it can also be extremely complex, with multiple, completely different, interactions with the client throughout the lifetime of the relationship.
Mapping every step of interaction with the customer using a workflow diagram can be extremely helpful in designing the right service process.
Digital tools: develop, evaluate, allocate, monitor
For companies with a few, high-profile clients, you would want to take special care of each one. A single mistake could result in losing an important client.
Workflow management tools such as Tallyfy allow you to design the general service process, which you can then re-use for each new client. This streamlines the entire experience, leaves no room for error, and helps ensure customer satisfaction. So, why not schedule a free demonstration?
Service process templates to get started
Is service chaos acceptable?
Are you hearing this at work? That's busywork
Enter between 1 and 150,000
Enter between 0.5 and 40
Enter between $10 and $1,000
Based on $30/hr x 4 hrs/wk
Your loss and waste is:
every week
What you are losing
Cash burned on busywork
per week in wasted wages
What you could have gained
160 extra hours could create:
per week in real and compounding value
Total cumulative impact over time (real cost + missed opportunities)
You are bleeding cash, annoying every employee and killing dreams.
It's a no-brainer
About the Author
Amit is the CEO of Tallyfy. He is a workflow expert and specializes in process automation and the next generation of business process management in the post-flowchart age. He has decades of consulting experience in task and workflow automation, continuous improvement (all the flavors) and AI-driven workflows for small and large companies. Amit did a Computer Science degree at the University of Bath and moved from the UK to St. Louis, MO in 2014. He loves watching American robins and their nesting behaviors!
Follow Amit on his website, LinkedIn, Facebook, Reddit, X (Twitter) or YouTube.
Automate your workflows with Tallyfy
Stop chasing status updates. Track and automate your processes in one place.