The best alternative to ProcessMaker
ProcessMaker builds each process as a BPMN 2.0 model. Tallyfy has you write it as plain steps that anyone on the team can follow.
- Design - We invented Workflow Made Easy ®
- Pricing - Minimum purchase is 1 full member
- Support - Get expert 1:1 help free, for life
- AI - Through our MCP server, Claude or ChatGPT can start a process or find a task when you ask
The people doing the work only need to see their next step.
A map like this one helps the people who design a process. In Tallyfy, each person gets the steps that are theirs, each with a due date.
People ❤️ Tallyfy
Simple for everyone. Powerful enough for pros.
"We can finally delegate work with confidence and focus on growing the business.
"A paper-based approval for critical purchases could take a couple of days before if someone was waiting for a director to be available for a signature. Now approvals are often completed in minutes.
"Tallyfy has been transformative for us. It's reduced manual errors, sped up processes like onboarding, and helped us document workflows that are critical as we grow. The ability to track tasks and aggregate them in one place saves us so much time and ensures that nothing falls through the cracks.
"Tallyfy is intuitive, fun and visually appealing. We can quickly gather every detail we need from our client in order to finish it on time. All the documents, specific details and comments are in one place.
"It has become a regular thing that people say 'put that in Tallyfy'. They know it by name. It has become the executive approval tool for our company. We have bi-weekly Tallyfy calls where we review what needs approval and what is pending - it keeps everyone aligned.
"It used to take us two days to run monthly client campaigns, now, with the help of Tallyfy, we complete them in just a few hours!
"Tallyfy is a very reliable way to delegate and track tasks with confidence. It has taken the guesswork out of the equation and has helped our team focus on delivering a service within deadlines. Thank you for making my life much easier!
"Tallyfy has revolutionized how we manage our marketing projects at West Community Credit Union. It allows us to quickly launch tailored campaigns and track every moving part, ensuring nothing falls through the cracks. The ease of creating flexible, repeatable processes has saved us significant time and improved team collaboration.
"With Tallyfy, we have seen clarity in our processes as well as any bottlenecks. Tallyfy would be a good fit for any company that has a design, approval and implementation process that needs to have a quick turn around and that is growing fast.
"Tallyfy transformed how we manage client onboarding and policy renewals. It eliminated inefficiencies, reduced meeting times from hours to minutes, and helped us avoid costly penalties by automating key processes. We now have full visibility over tasks, and I no longer need to chase down updates - it's all right there.
"When asked for an update on a pending request, I would have had to look through several email threads, make phone calls, and often have to wait for a reply to give an accurate update. I can now go into Tallyfy and view all of the information in one place. In two seconds, I am able to update the requestor on the status of their order.
"Our clients and team sail through the Tallyfy process - there is no need for clients to log in, there is one link for everything they need to do, everything saves in real-time - it all works incredibly well! I can't imagine scaling our agency without Tallyfy.
"Tallyfy has helped our team streamline the efficiency of our processes. We now have smooth processes from beginning to end - without any steps being forgotten or skipped.
"If you want to be efficient and scale your business then Tallyfy is the way go. There is no question about it.
"Routing multiple documents is far quicker and there's immediate accountability and oversight. After switching to Tallyfy, routing documents and layouts went from taking over a week to taking just 2-3 days.
"We can finally delegate work with confidence and focus on growing the business.
"A paper-based approval for critical purchases could take a couple of days before if someone was waiting for a director to be available for a signature. Now approvals are often completed in minutes.
"Tallyfy has been transformative for us. It's reduced manual errors, sped up processes like onboarding, and helped us document workflows that are critical as we grow. The ability to track tasks and aggregate them in one place saves us so much time and ensures that nothing falls through the cracks.
"Tallyfy is intuitive, fun and visually appealing. We can quickly gather every detail we need from our client in order to finish it on time. All the documents, specific details and comments are in one place.
"It has become a regular thing that people say 'put that in Tallyfy'. They know it by name. It has become the executive approval tool for our company. We have bi-weekly Tallyfy calls where we review what needs approval and what is pending - it keeps everyone aligned.
"It used to take us two days to run monthly client campaigns, now, with the help of Tallyfy, we complete them in just a few hours!
"Tallyfy is a very reliable way to delegate and track tasks with confidence. It has taken the guesswork out of the equation and has helped our team focus on delivering a service within deadlines. Thank you for making my life much easier!
"Tallyfy has revolutionized how we manage our marketing projects at West Community Credit Union. It allows us to quickly launch tailored campaigns and track every moving part, ensuring nothing falls through the cracks. The ease of creating flexible, repeatable processes has saved us significant time and improved team collaboration.
"With Tallyfy, we have seen clarity in our processes as well as any bottlenecks. Tallyfy would be a good fit for any company that has a design, approval and implementation process that needs to have a quick turn around and that is growing fast.
"Tallyfy transformed how we manage client onboarding and policy renewals. It eliminated inefficiencies, reduced meeting times from hours to minutes, and helped us avoid costly penalties by automating key processes. We now have full visibility over tasks, and I no longer need to chase down updates - it's all right there.
"When asked for an update on a pending request, I would have had to look through several email threads, make phone calls, and often have to wait for a reply to give an accurate update. I can now go into Tallyfy and view all of the information in one place. In two seconds, I am able to update the requestor on the status of their order.
"Our clients and team sail through the Tallyfy process - there is no need for clients to log in, there is one link for everything they need to do, everything saves in real-time - it all works incredibly well! I can't imagine scaling our agency without Tallyfy.
"Tallyfy has helped our team streamline the efficiency of our processes. We now have smooth processes from beginning to end - without any steps being forgotten or skipped.
"If you want to be efficient and scale your business then Tallyfy is the way go. There is no question about it.
"Routing multiple documents is far quicker and there's immediate accountability and oversight. After switching to Tallyfy, routing documents and layouts went from taking over a week to taking just 2-3 days.
What switching from ProcessMaker saves
What busywork costs your company
per week
per year
over 5 years
One tick can close a step meant for several people
A Tallyfy step can wait for every person assigned to it to mark it done.
Tallyfy vs. ProcessMaker
In Tallyfy, each step can go to a person, a group or a job title.
The alternatives
Workflow, checklist and BPM tools
A Tallyfy step can be an approve or reject decision, and each answer can trigger a different next action.
AI readiness comparison
How ProcessMaker and Tallyfy compare on AI-native capabilities
Each process keeps its own activity log, which works as an audit trail. Tallyfy has a live MCP server with 100+ tools that connects to ChatGPT, Claude, Google Gemini, and Microsoft Copilot Studio.
Which tool is right for you?
Tallyfy is best for
- Mid-size operations teams that want to start quickly
- People who know the work but not BPMN
- Organizations that would rather not pay for consultants
- Teams that complete tasks on their phones
Consider ProcessMaker for
- IT departments with their own developers
- Organizations that already model their processes in BPMN
- Large projects with time set aside for a long rollout
What people say about ProcessMaker and tools like it
This is third party content sourced from the public web. You can verify this content if you wish. See our disclaimer and citations section below.
" The customer service and technical support are very late, and we almost suspended the license for not having an offer for renewal. Also, it is necessary to buy a license for each user and each flow created.[1] "
" The license is a bit expensive, and if the company is big, it's a revenue drain because the license is on a per-user basis. Performance is also greatly affected by how hard it is to create reports.[2] "
" It's hard to add new processes. The escalation feature is limited in functionality. We have issues with Internet Explorer and losing information. Updating departments is a very tedious task.[3] "
" There are existing performance issues for big processes without a workaround, and there are recurring, inconsistent errors with Chrome and Internet Explorer.[4] "
" I disliked the hidden bugs that can throw workflows off, and these are not process errors but something off with the app itself.[5] "
" The reports are easier to create in other programs, and case tracking is very difficult.[6] "
" It is difficult to create some triggers, especially those that include an input document. It's also very difficult to make reports and develop plugins.[7] "
" BPMN is a horrific solution to a problem that doesn't exist.[8] "
" Serious tech debt when you need to maintain/scale-up later.[9] "
" It's just awful to have to work with inside a prison of BPM abstractions.[10] "
" The knowledge curve for configuring, especially with moderately complex system landscapes, is very steep. Not a lot of emphasis on upskilling or ensuring that we became self-sufficient.[11] "
" Very usable with its low code platform but the UI leaves a little to be desired. Messy interface with frequent errors and unsatisfactory fixes.[12] "
" Needs to improve with integrations with other applications. The integration with SAP and Active Directory is not easy using a middleware, it requires too much development.[13] "
Expect sales calls and unpredictable costs. Hard to budget or compare.
See Tallyfy's transparent pricing insteadTallyfy might not be right for you if...
- Not for teams that must keep processes in BPMN notation
- Cloud only, with no on-premise version
- Tallyfy doesn't hold ISO 27001, FedRAMP or HITRUST certification
What setting up a process in Tallyfy involves
You choose who does each step and when it's due
| Status | Step | Assignee | Deadline |
|---|---|---|---|
| Status: Completed Status: Active Status: Waiting Status: Conditional Status: Up next | 1. Document | TM Team member | |
| Status: Completed Status: Active Status: Waiting Status: Conditional Status: Up next | 2. Track why this works | AI AI agent | |
| Status: Completed Status: Active Status: Waiting Status: Conditional Status: Up next | 3. Improve | TM Team member |
Why Tallyfy is the AI control layer
Set up
Define the recipeLay out your steps, deadlines, and who does each: a person, AI, or a rule.
Run
People + AI togetherLaunch in one click. AI does the routine steps; people approve. No glue code.
Track and improve
Audit and learnWatch every step live, then refine - a gradual shift, never a total redo.
Tallyfy does not charge for basic services
Need help? Onboarding and 1:1 support are free for life, and you can book as many 25-minute screen-sharing calls with our experts as you need.
Book a call
Tallyfy is secure, proven and enterprise-grade
API & Webhooks
Free SSO
Legal & Procurement
Integration hubs
AI & Automation
BI & Data export
Triggers & Forms
Plus Google Drive, Dropbox, SharePoint, Box, and many more via integrations.
Switching from ProcessMaker to Tallyfy
Most teams switch in 2-4 weeks
Write down each ProcessMaker process as a list of plain steps
Save each one as a Word or PDF file and upload it; Tallyfy's AI turns it into a template
Show the people who run each process how to edit its template
Run your most important processes in both tools for a while to check them
Retire ProcessMaker once the Tallyfy versions work
Frequently Asked Questions
What is ProcessMaker used for?
Organizations use ProcessMaker to design and automate business processes.
What is Tallyfy?
Tallyfy is workflow management software for the processes your team repeats. You build a template once, then launch it as often as you need, and each launch runs as its own process.
Does Tallyfy price differently by country?
Yes, if your organization qualifies. Our Fair Price Guarantee gives organizations in eligible countries a discount on annual plans, worked out from regional GDP per capita. Each discount is at our discretion.
Is ProcessMaker still an independent company?
No. ProcessMaker has merged with Decisions, and processmaker.com now takes you to decisions.com. Before that, in 2021, the growth equity firm Aldrich Capital Partners invested $45 million, ProcessMaker's first outside funding.
How does Tallyfy handle process improvement?
If something goes wrong, the person on the task can flag the problem right there, and everyone assigned to it is notified. Comments on a template's steps collect ideas for the process, and a template editor turns them into changes for future runs.
How does AI integration compare between ProcessMaker and Tallyfy?
In Tallyfy, you can connect a computer AI agent to do a step in another app through that app's screens, and Tallyfy captures the outcome. ProcessMaker's docs describe AI tools that generate forms and turn an image of a process into a working process.
How do you build reports in ProcessMaker?
With Saved Searches. You filter requests and tasks, by hand or with ProcessMaker Query Language (PMQL), and you can chart the results or email them as a scheduled report.
Which process should we move to Tallyfy first?
Pick a process your team runs every week and build only that one first. After a few runs, fix the steps people flagged, then move on to the next process.
Where can I see Tallyfy customer reviews?
Our customers page shows quotes from people who use Tallyfy, with their job titles and companies, and many link to a case study.
Is setup help included?
Yes. You get 1:1 onboarding calls with our team, who help you build your first templates.
How can I get started with Tallyfy?
Book a demo with our team. We'll set up a trial with one of your processes in it and walk you through it.
Can business users change a process without IT?
Yes. Admins and standard members can edit a template in the template builder without writing code. Their changes apply to processes launched after they save.
Can people outside the company take part in a process?
They can, as free guests. Put someone's email address on a step, and they open the task from a link in their email, with no account to create. They see only the tasks assigned to them.
References and Citations
- [1] ProcessMaker reviews on Capterra (February 2025)
- [2] ProcessMaker reviews on Capterra (February 2025)
- [3] ProcessMaker reviews on Capterra (February 2025)
- [4] ProcessMaker reviews on Capterra (February 2025)
- [5] ProcessMaker reviews on G2 (February 2025)
- [6] ProcessMaker reviews on Capterra (February 2025)
- [7] ProcessMaker reviews on GetApp (February 2025)
- [8] BPMN failure or success stories? - Reddit (April 2025)
- [9] BPMN failure or success stories? - Reddit (April 2025)
- [10] BPMN failure or success stories? - Reddit (April 2025)
- [11] ProcessMaker Pros and Cons on TrustRadius (January 2025)
- [12] ProcessMaker Pros and Cons on TrustRadius (January 2025)
- [13] ProcessMaker Pros and Cons on TrustRadius (January 2025)
7 alternatives to ProcessMaker
Explore other alternatives to ProcessMaker
Kissflow
Low-code and no-code platform for building business apps
- Low-code for IT teams and no-code for business users
- AI that generates apps
- Ready-made apps for several industries
Process Street
Compliance operations platform
- Turns policies into workflows
- A record of each step for audits
- Built for regulated operations
Pipefy
No-code workflow automation with AI agents
- No-code AI agent builder
- Forms, portals and request handling
ProcessKit
Software that turns repeatable work into processes
- Workflow builder
- Projects run from templates
- AI co-pilots that draft SOPs
Flokzu
Low-code and no-code BPM software
- No-code workflow design
- AI that drafts workflows for you
- Built for business users
Cflow
No-code workflow automation for approvals and requests
- AI agents that check requests and escalate exceptions
- Rule-based routing
- Approval workflows
SweetProcess
Software for documenting procedures, policies and processes
- Public or private knowledge base
- Assign and track tasks
- Teammates suggest changes and managers approve them
Pick one process. Run it this week.
Start with the one your team repeats most, and stop chasing it.
DISCLAIMER OF AFFILIATION, ACCURACY & LIABILITY
This page is an independent, good-faith comparative review prepared by Tallyfy, Inc. ("Tallyfy") and is based on publicly available information, third-party reviews, and vendor materials current as of October 2026. The content is offered "AS IS" for general informational purposes only and does not constitute professional, technical, or legal advice.
- • No Affiliation. Tallyfy is not affiliated with, endorsed by, or sponsored by ProcessMaker, Inc.. "ProcessMaker" and related logos are trademarks or registered trademarks of ProcessMaker, Inc.; all such marks appear solely for nominative, comparative reference permitted under the Lanham Act and the doctrine of nominative fair use.
- • Dynamic Information. Features, service levels, and pricing change frequently and may have changed since the compilation date. Users should verify current offerings directly with each vendor before making purchasing decisions.
- • Opinion & First-Amendment Protection. All statements constitute Tallyfy's opinion or commentary, which is protected speech when truthful and non-misleading.
- • No Warranties; Limitation of Liability. Tallyfy disclaims all warranties, express or implied, including accuracy, completeness, merchantability, and fitness for a particular purpose, and will not be liable for any loss or damage arising from reliance on this content.
- • Overall Website Terms. Your use of this website is subject to our terms and conditions.