The best alternative to Pipefy
Tallyfy turns each process your team repeats into a list of steps, and shows you where every one of them stands.
- Design - We invented Workflow Made Easy ®
- Pricing - Minimum purchase is 1 full member
- Support - Expert 1:1 help, free for life
- AI - Through our MCP server, Gemini or Copilot can launch a process or look up a task for you
In Tallyfy, nobody has to read a diagram before doing their step.
Reading a BPMN diagram means learning its symbols for events, gateways and tasks. In Tallyfy, each step is written in plain words, and the tracker shows how far each process has got.
People ❤️ Tallyfy
Simple for everyone. Powerful enough for pros.
"We can finally delegate work with confidence and focus on growing the business.
"A paper-based approval for critical purchases could take a couple of days before if someone was waiting for a director to be available for a signature. Now approvals are often completed in minutes.
"Tallyfy has been transformative for us. It's reduced manual errors, sped up processes like onboarding, and helped us document workflows that are critical as we grow. The ability to track tasks and aggregate them in one place saves us so much time and ensures that nothing falls through the cracks.
"Tallyfy is intuitive, fun and visually appealing. We can quickly gather every detail we need from our client in order to finish it on time. All the documents, specific details and comments are in one place.
"It has become a regular thing that people say 'put that in Tallyfy'. They know it by name. It has become the executive approval tool for our company. We have bi-weekly Tallyfy calls where we review what needs approval and what is pending - it keeps everyone aligned.
"It used to take us two days to run monthly client campaigns, now, with the help of Tallyfy, we complete them in just a few hours!
"Tallyfy is a very reliable way to delegate and track tasks with confidence. It has taken the guesswork out of the equation and has helped our team focus on delivering a service within deadlines. Thank you for making my life much easier!
"Our clients and team sail through the Tallyfy process - there is no need for clients to log in, there is one link for everything they need to do, everything saves in real-time - it all works incredibly well! I can't imagine scaling our agency without Tallyfy.
"Tallyfy has revolutionized how we manage our marketing projects at West Community Credit Union. It allows us to quickly launch tailored campaigns and track every moving part, ensuring nothing falls through the cracks. The ease of creating flexible, repeatable processes has saved us significant time and improved team collaboration.
"Tallyfy transformed how we manage client onboarding and policy renewals. It eliminated inefficiencies, reduced meeting times from hours to minutes, and helped us avoid costly penalties by automating key processes. We now have full visibility over tasks, and I no longer need to chase down updates - it's all right there.
"With Tallyfy, we have seen clarity in our processes as well as any bottlenecks. Tallyfy would be a good fit for any company that has a design, approval and implementation process that needs to have a quick turn around and that is growing fast.
"When asked for an update on a pending request, I would have had to look through several email threads, make phone calls, and often have to wait for a reply to give an accurate update. I can now go into Tallyfy and view all of the information in one place. In two seconds, I am able to update the requestor on the status of their order.
"Tallyfy has helped our team streamline the efficiency of our processes. We now have smooth processes from beginning to end - without any steps being forgotten or skipped.
"If you want to be efficient and scale your business then Tallyfy is the way go. There is no question about it.
"Routing multiple documents is far quicker and there's immediate accountability and oversight. After switching to Tallyfy, routing documents and layouts went from taking over a week to taking just 2-3 days.
"We can finally delegate work with confidence and focus on growing the business.
"A paper-based approval for critical purchases could take a couple of days before if someone was waiting for a director to be available for a signature. Now approvals are often completed in minutes.
"Tallyfy has been transformative for us. It's reduced manual errors, sped up processes like onboarding, and helped us document workflows that are critical as we grow. The ability to track tasks and aggregate them in one place saves us so much time and ensures that nothing falls through the cracks.
"Tallyfy is intuitive, fun and visually appealing. We can quickly gather every detail we need from our client in order to finish it on time. All the documents, specific details and comments are in one place.
"It has become a regular thing that people say 'put that in Tallyfy'. They know it by name. It has become the executive approval tool for our company. We have bi-weekly Tallyfy calls where we review what needs approval and what is pending - it keeps everyone aligned.
"It used to take us two days to run monthly client campaigns, now, with the help of Tallyfy, we complete them in just a few hours!
"Tallyfy is a very reliable way to delegate and track tasks with confidence. It has taken the guesswork out of the equation and has helped our team focus on delivering a service within deadlines. Thank you for making my life much easier!
"Our clients and team sail through the Tallyfy process - there is no need for clients to log in, there is one link for everything they need to do, everything saves in real-time - it all works incredibly well! I can't imagine scaling our agency without Tallyfy.
"Tallyfy has revolutionized how we manage our marketing projects at West Community Credit Union. It allows us to quickly launch tailored campaigns and track every moving part, ensuring nothing falls through the cracks. The ease of creating flexible, repeatable processes has saved us significant time and improved team collaboration.
"Tallyfy transformed how we manage client onboarding and policy renewals. It eliminated inefficiencies, reduced meeting times from hours to minutes, and helped us avoid costly penalties by automating key processes. We now have full visibility over tasks, and I no longer need to chase down updates - it's all right there.
"With Tallyfy, we have seen clarity in our processes as well as any bottlenecks. Tallyfy would be a good fit for any company that has a design, approval and implementation process that needs to have a quick turn around and that is growing fast.
"When asked for an update on a pending request, I would have had to look through several email threads, make phone calls, and often have to wait for a reply to give an accurate update. I can now go into Tallyfy and view all of the information in one place. In two seconds, I am able to update the requestor on the status of their order.
"Tallyfy has helped our team streamline the efficiency of our processes. We now have smooth processes from beginning to end - without any steps being forgotten or skipped.
"If you want to be efficient and scale your business then Tallyfy is the way go. There is no question about it.
"Routing multiple documents is far quicker and there's immediate accountability and oversight. After switching to Tallyfy, routing documents and layouts went from taking over a week to taking just 2-3 days.
What switching from Pipefy saves
What busywork costs your company
per week
per year
over 5 years
One tick can close a step meant for several people
A Tallyfy step can wait for every person assigned to it to mark it done.
Tallyfy vs. Pipefy
In Tallyfy, each step can go to a person, a group or a job title.
The alternatives
Workflow, checklist and BPM tools
A Tallyfy step can be an approve or reject decision, and each answer can trigger a different next action.
AI readiness comparison
How Pipefy and Tallyfy compare on AI-native capabilities
Each process keeps its own activity log, which works as an audit trail. Tallyfy has a live MCP server with 100+ tools that connects to ChatGPT, Claude, Google Gemini, and Microsoft Copilot Studio.
Which tool is right for you?
Tallyfy is best for
- Processes that pass between several people and teams
- Approvals that need a clear yes or no before work moves on
- Organizations that want to read prices before a sales call
- Steps assigned to a job title or group instead of a named person
- Procedures your team runs and checks off step by step
Consider Pipefy for
- HR and recruiting process automation
- Companies in Brazil and Latin America that want local support
- Teams that like to manage work as cards on a Kanban board
- Organizations focused on IT ticketing workflows
Here's why people don't like Pipefy
This is third party content sourced from the public web. You can verify this content if you wish. See our disclaimer and citations section below.
" You need to pay the highest rate to have user roles. I have lost work a few time because all of my team has admin role and that is bad. Another missing point is that not all fields are searchable, making it hard to find a specific card when you have hundreds of them in the same pipe...[1] "
" I used to love the app. Now I hate it. I was the person who convinced the team to migrate to this app, just to be blocked by major bugs. It did not go well for me. I requested some features; they added me to a 'partnership program'. The partnership program transforms you into an app salesperson... It was the worse experience I ever had in a partnership in my professional life[2] "
" The setup is VERY time consuming. And when you start to link pipes or customize the start forms that are linked to other pipes you can get lost very quickly... One thing thats very bad, is when you have a pipe linked to another and you change the origin form, you lose your automation and have to unlink and link it back again.[3] "
" It crashed one or two times... Lacks a few functionalities.[4] "
" Sometimes I send automation emails inside a pipe and the candidate receives it into the spam box.[5] "
" Sometimes the e-mails don't go through and the software doesn't send me a warning or a solution to the problem and this can impact the operation badly... In general I appreciate the app, just the problem I've spoken up makes the app inefficient for me some times.[6] "
" There aren't many "natural" features. So you need to have a tool to integrate many actions...[7] "
" The platform is charging abusively compared to other softwares. We have implanted it three years ago and set up a lot of automation jobs. Now the price of these automation jobs is very expensive and we are hostages because many processes depend on the platform. Nowadays I don't recommend it.[8] "
" The mobile app is practically useless. You can't do half the things you need to do, and it's buggy as hell. For a workflow tool that's supposed to help teams on the go, this is a major fail.[9] "
" They make it very hard to cancel, no support at all, their portal doesn't even show the billing section to be able to cancel. Chat support is not available whenever you try.[10] "
" The dashboards have a lot of bugs, and because of that I lose a plenty of time transferring the data to Excel. Their site sometimes lags very badly and reliability is hit or miss on occasion.[11] "
" A brand-new, radically different upgrade appeared suddenly. It completely threw us off schedule. After cancellation, I was charged again. Upon requesting them to reverse this charge, their team disappeared.[12] "
Expect sales calls and unpredictable costs. Hard to budget or compare.
See Tallyfy's transparent pricing insteadTallyfy might not be right for you if...
- Each process is a list of steps, so teams used to moving cards across a board may need time to adjust
- Cloud only, with no on-premise version
- Not built for IT ticketing or help desk queues
- Guests can only see and complete the tasks assigned to them
How Tallyfy runs a process
Every step has a deadline, and you choose who does it
| Status | Step | Assignee | Deadline |
|---|---|---|---|
| Status: Completed Status: Active Status: Waiting Status: Conditional Status: Up next | 1. Document | TM Team member | |
| Status: Completed Status: Active Status: Waiting Status: Conditional Status: Up next | 2. Track why this works | AI AI agent | |
| Status: Completed Status: Active Status: Waiting Status: Conditional Status: Up next | 3. Improve | TM Team member |
Why Tallyfy is the AI control layer
Set up
Define the recipeLay out your steps, deadlines, and who does each: a person, AI, or a rule.
Run
People + AI togetherLaunch in one click. AI does the routine steps; people approve. No glue code.
Track and improve
Audit and learnWatch every step live, then refine - a gradual shift, never a total redo.
Tallyfy does not charge for basic services
Need help? Onboarding and 1:1 support are free for life, and you can book as many 25-minute screen-sharing calls with our experts as you need.
Book a call
Tallyfy is secure, proven and enterprise-grade
API & Webhooks
Free SSO
Legal & Procurement
Integration hubs
AI & Automation
BI & Data export
Triggers & Forms
Plus Google Drive, Dropbox, SharePoint, Box, and many more via integrations.
Switching from Pipefy to Tallyfy
Most teams switch in 2-3 weeks
Automated Migration Tool Available
We provide an open-source migration script specifically for Pipefy users.
View Pipefy Migrator on GitHubExport your procedures from Pipefy
Save each one as a Word or PDF file and upload it; Tallyfy's AI turns it into a template
Rebuild your automations as Tallyfy rules
Add clients and suppliers to their steps as guests
Move open cards over, or finish them in Pipefy first
Connect your other tools through webhooks or Zapier
Frequently Asked Questions
What is Pipefy used for?
What is Tallyfy?
Does Tallyfy price differently by country?
Is Pipefy backed by venture capital?
How does Tallyfy handle process improvement?
How does AI integration differ between Tallyfy and Pipefy?
Which Pipefy features need the Enterprise plan?
Where can I find Tallyfy customer reviews?
Is setup help included?
How can I get started with Tallyfy?
How does Tallyfy price a small team?
Can I see who is working on what in Pipefy?
References and Citations
- [1] Pipefy review on Capterra regarding user roles and searchability issues (February 2025)
- [2] Pipefy review on Capterra about bugs and partnership program (February 2025)
- [3] Pipefy review on Capterra regarding time-consuming setup (February 2025)
- [4] Pipefy review on Capterra about crashes and missing functionalities (February 2025)
- [5] Pipefy review on G2 regarding email spam issues (February 2025)
- [6] Pipefy review on Software Advice about email delivery problems (February 2025)
- [7] Pipefy review on Gartner regarding lack of natural features (February 2025)
- [8] Pipefy review on Gartner about expensive automation pricing (February 2025)
- [9] Pipefy review on GetApp regarding mobile app issues (February 2025)
- [10] Pipefy review on Trustpilot about cancellation and support issues (October 2025)
- [11] Pipefy review on TrustRadius about dashboard bugs and site reliability (February 2020)
- [12] Pipefy review on Capterra about disruptive updates and billing issues (January 2025)
7 alternatives to Pipefy
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Pick one process. Run it this week.
Start with the one your team repeats most, and stop chasing it.
DISCLAIMER OF AFFILIATION, ACCURACY & LIABILITY
This page is an independent, good-faith comparative review prepared by Tallyfy, Inc. ("Tallyfy") and is based on publicly available information, third-party reviews, and vendor materials current as of November 2026. The content is offered "AS IS" for general informational purposes only and does not constitute professional, technical, or legal advice.
- • No Affiliation. Tallyfy is not affiliated with, endorsed by, or sponsored by Pipefy, Inc.. "Pipefy" and related logos are trademarks or registered trademarks of Pipefy, Inc.; all such marks appear solely for nominative, comparative reference permitted under the Lanham Act and the doctrine of nominative fair use.
- • Dynamic Information. Features, service levels, and pricing change frequently and may have changed since the compilation date. Users should verify current offerings directly with each vendor before making purchasing decisions.
- • Opinion & First-Amendment Protection. All statements constitute Tallyfy's opinion or commentary, which is protected speech when truthful and non-misleading.
- • No Warranties; Limitation of Liability. Tallyfy disclaims all warranties, express or implied, including accuracy, completeness, merchantability, and fitness for a particular purpose, and will not be liable for any loss or damage arising from reliance on this content.
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