The best alternative to Kissflow
Tallyfy runs the processes your team repeats, and shows who has each step and what's running late.
- Design - We invented Workflow Made Easy ®
- Pricing - Minimum purchase is 1 full member
- Support - Get expert 1:1 help free, for life
- AI - Through our MCP server, ChatGPT or Claude can launch a process or find a task for you
In Tallyfy, a process is a list of steps that people work through.
A diagram like this uses BPMN symbols that people have to learn first. A Tallyfy process uses plain words, and each person sees the step that's theirs and when it's due.
People ❤️ Tallyfy
Simple for everyone. Powerful enough for pros.
"We can finally delegate work with confidence and focus on growing the business.
"A paper-based approval for critical purchases could take a couple of days before if someone was waiting for a director to be available for a signature. Now approvals are often completed in minutes.
"Tallyfy is intuitive, fun and visually appealing. We can quickly gather every detail we need from our client in order to finish it on time. All the documents, specific details and comments are in one place.
"Tallyfy has been transformative for us. It's reduced manual errors, sped up processes like onboarding, and helped us document workflows that are critical as we grow. The ability to track tasks and aggregate them in one place saves us so much time and ensures that nothing falls through the cracks.
"It has become a regular thing that people say 'put that in Tallyfy'. They know it by name. It has become the executive approval tool for our company. We have bi-weekly Tallyfy calls where we review what needs approval and what is pending - it keeps everyone aligned.
"It used to take us two days to run monthly client campaigns, now, with the help of Tallyfy, we complete them in just a few hours!
"Tallyfy is a very reliable way to delegate and track tasks with confidence. It has taken the guesswork out of the equation and has helped our team focus on delivering a service within deadlines. Thank you for making my life much easier!
"Our clients and team sail through the Tallyfy process - there is no need for clients to log in, there is one link for everything they need to do, everything saves in real-time - it all works incredibly well! I can't imagine scaling our agency without Tallyfy.
"Tallyfy has revolutionized how we manage our marketing projects at West Community Credit Union. It allows us to quickly launch tailored campaigns and track every moving part, ensuring nothing falls through the cracks. The ease of creating flexible, repeatable processes has saved us significant time and improved team collaboration.
"Tallyfy transformed how we manage client onboarding and policy renewals. It eliminated inefficiencies, reduced meeting times from hours to minutes, and helped us avoid costly penalties by automating key processes. We now have full visibility over tasks, and I no longer need to chase down updates - it's all right there.
"With Tallyfy, we have seen clarity in our processes as well as any bottlenecks. Tallyfy would be a good fit for any company that has a design, approval and implementation process that needs to have a quick turn around and that is growing fast.
"When asked for an update on a pending request, I would have had to look through several email threads, make phone calls, and often have to wait for a reply to give an accurate update. I can now go into Tallyfy and view all of the information in one place. In two seconds, I am able to update the requestor on the status of their order.
"Tallyfy has helped our team streamline the efficiency of our processes. We now have smooth processes from beginning to end - without any steps being forgotten or skipped.
"If you want to be efficient and scale your business then Tallyfy is the way go. There is no question about it.
"Routing multiple documents is far quicker and there's immediate accountability and oversight. After switching to Tallyfy, routing documents and layouts went from taking over a week to taking just 2-3 days.
"We can finally delegate work with confidence and focus on growing the business.
"A paper-based approval for critical purchases could take a couple of days before if someone was waiting for a director to be available for a signature. Now approvals are often completed in minutes.
"Tallyfy is intuitive, fun and visually appealing. We can quickly gather every detail we need from our client in order to finish it on time. All the documents, specific details and comments are in one place.
"Tallyfy has been transformative for us. It's reduced manual errors, sped up processes like onboarding, and helped us document workflows that are critical as we grow. The ability to track tasks and aggregate them in one place saves us so much time and ensures that nothing falls through the cracks.
"It has become a regular thing that people say 'put that in Tallyfy'. They know it by name. It has become the executive approval tool for our company. We have bi-weekly Tallyfy calls where we review what needs approval and what is pending - it keeps everyone aligned.
"It used to take us two days to run monthly client campaigns, now, with the help of Tallyfy, we complete them in just a few hours!
"Tallyfy is a very reliable way to delegate and track tasks with confidence. It has taken the guesswork out of the equation and has helped our team focus on delivering a service within deadlines. Thank you for making my life much easier!
"Our clients and team sail through the Tallyfy process - there is no need for clients to log in, there is one link for everything they need to do, everything saves in real-time - it all works incredibly well! I can't imagine scaling our agency without Tallyfy.
"Tallyfy has revolutionized how we manage our marketing projects at West Community Credit Union. It allows us to quickly launch tailored campaigns and track every moving part, ensuring nothing falls through the cracks. The ease of creating flexible, repeatable processes has saved us significant time and improved team collaboration.
"Tallyfy transformed how we manage client onboarding and policy renewals. It eliminated inefficiencies, reduced meeting times from hours to minutes, and helped us avoid costly penalties by automating key processes. We now have full visibility over tasks, and I no longer need to chase down updates - it's all right there.
"With Tallyfy, we have seen clarity in our processes as well as any bottlenecks. Tallyfy would be a good fit for any company that has a design, approval and implementation process that needs to have a quick turn around and that is growing fast.
"When asked for an update on a pending request, I would have had to look through several email threads, make phone calls, and often have to wait for a reply to give an accurate update. I can now go into Tallyfy and view all of the information in one place. In two seconds, I am able to update the requestor on the status of their order.
"Tallyfy has helped our team streamline the efficiency of our processes. We now have smooth processes from beginning to end - without any steps being forgotten or skipped.
"If you want to be efficient and scale your business then Tallyfy is the way go. There is no question about it.
"Routing multiple documents is far quicker and there's immediate accountability and oversight. After switching to Tallyfy, routing documents and layouts went from taking over a week to taking just 2-3 days.
What switching from Kissflow saves
What busywork costs your company
per week
per year
over 5 years
One tick can close a step meant for several people
A Tallyfy step can wait for every person assigned to it to mark it done.
Tallyfy vs. Kissflow
In Tallyfy, each step can go to a person, a group or a job title.
The alternatives
Workflow, checklist and BPM tools
A Tallyfy step can be an approve or reject decision, and each answer can trigger a different next action.
AI readiness comparison
How Kissflow and Tallyfy compare on AI-native capabilities
Each process keeps its own activity log, which works as an audit trail. Tallyfy has a live MCP server with 100+ tools that connects to ChatGPT, Claude, Google Gemini, and Microsoft Copilot Studio.
Which tool is right for you?
Tallyfy is best for
- Processes your operations team builds and changes without IT
- Steps assigned to a job title or a group, so work finds the right person
- Clients and suppliers taking part as free guests, with no login
- Small and mid-size companies running the same processes again and again
- Procedures that people follow and check off, step by step
Consider Kissflow for
- Low-code app building at enterprise scale
- Companies that want the vendor to lead implementation and train their teams
- Large companies with their own IT teams
- Teams that need advanced forms and database features
What people say about Kissflow and tools like it
This is third party content sourced from the public web. You can verify this content if you wish. See our disclaimer and citations section below.
" The permission feature is not ideal and not practically viable. Customer support does not know much about the software's features and limitations.[1] "
" Workflows and Boards do not have an adequate development and testing environment, which hinders the ability to implement an industrialized development process.[2] "
" Limited API support, notifications and reminders could be far better, and since it's a no-code environment, building conditions into the workflows is very time-consuming.[3] "
" Reporting and insights analytics are much harder to manage for bigger forms with much heavier and diverse datasets.[4] "
" The browser notifications do not work. I have to refresh the page to see new tasks. I have to rely on my email to know when a new task came in.[5] "
" I have ended up fixing almost everything myself as the "migration specialist" seems to think that the way to fix an error in a workflow is to simply delete the formula causing it... no more errors. When my email changed with my organization. I lost all the history from my Kissflow submissions. We were tricked by their Ads comparing themselves with other platforms. It is the limitation of the platform and they should stop comparing with other platforms which offer a lot more value in terms of functionality.[6] "
" The "Get Started" input field is totally defunct. I tried it in three different browsers and couldn't get it to work in any of them... A loading spinner appeared and it kept spinning for an eternity, so I simply gave up and closed the tab.[7] "
" The interface is confusing and outdated. Simple tasks take forever to complete due to poor UX design. Integration capabilities are limited and don't work as advertised.[8] "
" As a developer I hated it... the skills were not marketable.[9] "
" Serious tech debt when you need to maintain/scale-up later.[10] "
" It's just awful to have to work with inside a prison of BPM abstractions.[11] "
" Some of the tool's fields only accept certain types of text. The input fields are inflexible. There is also a lag in the delay between API calls.[12] "
" Seriously regretting spending the investment in this system. Unfortunately we are now stuck with it while I plan an exit strategy. At least with their new pricing model the other options are actually now quite competitive.[13] "
" Cannot edit POs either during the approval process or even after POs have been approved. No ability to get into older POs to clear out or investigate. Slow response to technical issues.[14] "
Expect sales calls and unpredictable costs. Hard to budget or compare.
See Tallyfy's transparent pricing insteadTallyfy might not be right for you if...
- Not built for making your own internal apps
- Suits work that follows clear steps more than open-ended projects
- Not a database, so it isn't the place to store large sets of records
- Some advanced features you'd find in Kissflow are missing
What running a process in Tallyfy looks like
Each step has a deadline, and you choose who does it
| Status | Step | Assignee | Deadline |
|---|---|---|---|
| Status: Completed Status: Active Status: Waiting Status: Conditional Status: Up next | 1. Document | TM Team member | |
| Status: Completed Status: Active Status: Waiting Status: Conditional Status: Up next | 2. Track why this works | AI AI agent | |
| Status: Completed Status: Active Status: Waiting Status: Conditional Status: Up next | 3. Improve | TM Team member |
Why Tallyfy is the AI control layer
Set up
Define the recipeLay out your steps, deadlines, and who does each: a person, AI, or a rule.
Run
People + AI togetherLaunch in one click. AI does the routine steps; people approve. No glue code.
Track and improve
Audit and learnWatch every step live, then refine - a gradual shift, never a total redo.
Tallyfy does not charge for basic services
Need help? Onboarding and 1:1 support are free for life, and you can book as many 25-minute screen-sharing calls with our experts as you need.
Book a call
Tallyfy is secure, proven and enterprise-grade
API & Webhooks
Free SSO
Legal & Procurement
Integration hubs
AI & Automation
BI & Data export
Triggers & Forms
Plus Google Drive, Dropbox, SharePoint, Box, and many more via integrations.
Switching from Kissflow to Tallyfy
In our experience, teams move over in 1-2 weeks
Automated Migration Tool Available
We provide an open-source migration script specifically for Kissflow users.
View Kissflow Migrator on GitHubExport your procedures from Kissflow
Save each one as a Word or PDF file and upload it; Tallyfy's AI turns it into a template
Add form fields to the steps that collect data
Choose who does each step, and add rules that route the work
Walk your team through their first tasks
Frequently Asked Questions
What is Kissflow used for?
What is Tallyfy and how does it compare to Kissflow?
Tallyfy is workflow software for the processes your team repeats, with no app to build first. You write the steps once as a template and launch a separate process from it each time, such as for each new hire. Tallyfy reminds people when their steps are due.
Does Tallyfy price differently by country?
Is Kissflow backed by venture capital?
No. Kissflow raised one $1 million angel round in 2012, and its founder said in 2018 that it had been largely bootstrapped since.
Does Kissflow include single sign-on?
Which security standards does Tallyfy support?
How does Tallyfy handle process improvement?
How does AI integration differ between Tallyfy and Kissflow?
In Tallyfy, AI can complete steps inside a process. For work in other apps, you can connect a computer AI agent that uses an app's screens the way a person would, and Tallyfy captures the results. Kissflow lists more than 25 AI-powered automation features as part of its app platform.
Can Kissflow run in a private cloud?
Where can I read what Tallyfy customers say?
Does Tallyfy offer a free trial?
How does Tallyfy's support compare to Kissflow?
How do I get started with Tallyfy?
Does Tallyfy have forms?
How does Kissflow pricing compare at scale?
References and Citations
- [1] Kissflow review by Yolle M. on Capterra (February 2025)
- [2] Kissflow review by Zenzele B. on Capterra (February 2025)
- [3] Kissflow user review on Capterra (February 2025)
- [4] Kissflow review by Al M. on Capterra (February 2025)
- [5] Kissflow user review on Capterra (February 2025)
- [6] Kissflow review by Brandon E. on Capterra (February 2025)
- [7] Kissflow review on Medium (February 2025)
- [8] Kissflow review on G2 (February 2025)
- [9] BPMN failure or success stories? - Reddit (April 2025)
- [10] BPMN failure or success stories? - Reddit (April 2025)
- [11] BPMN failure or success stories? - Reddit (April 2025)
- [12] Kissflow Pros and Cons - PeerSpot (January 2025)
- [13] Kissflow review on Capterra Australia (January 2025)
- [14] Kissflow Pros and Cons - TrustRadius (January 2025)
7 alternatives to Kissflow
Explore other alternatives to Kissflow
Process Street
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- Turns policies into workflows
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- Built for regulated operations
Pipefy
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ProcessMaker
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- processmaker.com now redirects to decisions.com
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ProcessKit
Software that turns repeatable work into processes
- Workflow builder
- Projects run from templates
- AI co-pilots that draft SOPs
Flokzu
Low-code and no-code BPM software
- No-code workflow design
- AI that drafts workflows for you
- Built for business users
Cflow
No-code workflow automation for approvals and requests
- AI agents that check requests and escalate exceptions
- Rule-based routing
- Approval workflows
SweetProcess
Software for documenting procedures, policies and processes
- Public or private knowledge base
- Assign and track tasks
- Teammates suggest changes and managers approve them
Pick one process. Run it this week.
Start with the one your team repeats most, and stop chasing it.
DISCLAIMER OF AFFILIATION, ACCURACY & LIABILITY
This page is an independent, good-faith comparative review prepared by Tallyfy, Inc. ("Tallyfy") and is based on publicly available information, third-party reviews, and vendor materials current as of October 2026. The content is offered "AS IS" for general informational purposes only and does not constitute professional, technical, or legal advice.
- • No Affiliation. Tallyfy is not affiliated with, endorsed by, or sponsored by Kissflow Inc.. "Kissflow" and related logos are trademarks or registered trademarks of Kissflow Inc.; all such marks appear solely for nominative, comparative reference permitted under the Lanham Act and the doctrine of nominative fair use.
- • Dynamic Information. Features, service levels, and pricing change frequently and may have changed since the compilation date. Users should verify current offerings directly with each vendor before making purchasing decisions.
- • Opinion & First-Amendment Protection. All statements constitute Tallyfy's opinion or commentary, which is protected speech when truthful and non-misleading.
- • No Warranties; Limitation of Liability. Tallyfy disclaims all warranties, express or implied, including accuracy, completeness, merchantability, and fitness for a particular purpose, and will not be liable for any loss or damage arising from reliance on this content.
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