The best alternative to Zoho Projects
Zoho Projects is a project management app, one of more than 50 that Zoho makes. Tallyfy runs the work your team repeats and tracks every step.
- Sign-offs - A step can need every assigned person to complete it
- Design - We invented Workflow Made Easy ®
- Support - Get expert 1:1 help free, for life
- AI - Upload an SOP as a Word or PDF file, and AI turns it into a template
People ❤️ Tallyfy
Simple for everyone. Powerful enough for pros.
"We can finally delegate work with confidence and focus on growing the business.
"A paper-based approval for critical purchases could take a couple of days before if someone was waiting for a director to be available for a signature. Now approvals are often completed in minutes.
"Tallyfy has been transformative for us. It's reduced manual errors, sped up processes like onboarding, and helped us document workflows that are critical as we grow. The ability to track tasks and aggregate them in one place saves us so much time and ensures that nothing falls through the cracks.
"Tallyfy is intuitive, fun and visually appealing. We can quickly gather every detail we need from our client in order to finish it on time. All the documents, specific details and comments are in one place.
"It has become a regular thing that people say 'put that in Tallyfy'. They know it by name. It has become the executive approval tool for our company. We have bi-weekly Tallyfy calls where we review what needs approval and what is pending - it keeps everyone aligned.
"It used to take us two days to run monthly client campaigns, now, with the help of Tallyfy, we complete them in just a few hours!
"Tallyfy is a very reliable way to delegate and track tasks with confidence. It has taken the guesswork out of the equation and has helped our team focus on delivering a service within deadlines. Thank you for making my life much easier!
"Tallyfy has revolutionized how we manage our marketing projects at West Community Credit Union. It allows us to quickly launch tailored campaigns and track every moving part, ensuring nothing falls through the cracks. The ease of creating flexible, repeatable processes has saved us significant time and improved team collaboration.
"Tallyfy transformed how we manage client onboarding and policy renewals. It eliminated inefficiencies, reduced meeting times from hours to minutes, and helped us avoid costly penalties by automating key processes. We now have full visibility over tasks, and I no longer need to chase down updates - it's all right there.
"With Tallyfy, we have seen clarity in our processes as well as any bottlenecks. Tallyfy would be a good fit for any company that has a design, approval and implementation process that needs to have a quick turn around and that is growing fast.
"When asked for an update on a pending request, I would have had to look through several email threads, make phone calls, and often have to wait for a reply to give an accurate update. I can now go into Tallyfy and view all of the information in one place. In two seconds, I am able to update the requestor on the status of their order.
"Our clients and team sail through the Tallyfy process - there is no need for clients to log in, there is one link for everything they need to do, everything saves in real-time - it all works incredibly well! I can't imagine scaling our agency without Tallyfy.
"Tallyfy has helped our team streamline the efficiency of our processes. We now have smooth processes from beginning to end - without any steps being forgotten or skipped.
"If you want to be efficient and scale your business then Tallyfy is the way go. There is no question about it.
"Routing multiple documents is far quicker and there's immediate accountability and oversight. After switching to Tallyfy, routing documents and layouts went from taking over a week to taking just 2-3 days.
"We can finally delegate work with confidence and focus on growing the business.
"A paper-based approval for critical purchases could take a couple of days before if someone was waiting for a director to be available for a signature. Now approvals are often completed in minutes.
"Tallyfy has been transformative for us. It's reduced manual errors, sped up processes like onboarding, and helped us document workflows that are critical as we grow. The ability to track tasks and aggregate them in one place saves us so much time and ensures that nothing falls through the cracks.
"Tallyfy is intuitive, fun and visually appealing. We can quickly gather every detail we need from our client in order to finish it on time. All the documents, specific details and comments are in one place.
"It has become a regular thing that people say 'put that in Tallyfy'. They know it by name. It has become the executive approval tool for our company. We have bi-weekly Tallyfy calls where we review what needs approval and what is pending - it keeps everyone aligned.
"It used to take us two days to run monthly client campaigns, now, with the help of Tallyfy, we complete them in just a few hours!
"Tallyfy is a very reliable way to delegate and track tasks with confidence. It has taken the guesswork out of the equation and has helped our team focus on delivering a service within deadlines. Thank you for making my life much easier!
"Tallyfy has revolutionized how we manage our marketing projects at West Community Credit Union. It allows us to quickly launch tailored campaigns and track every moving part, ensuring nothing falls through the cracks. The ease of creating flexible, repeatable processes has saved us significant time and improved team collaboration.
"Tallyfy transformed how we manage client onboarding and policy renewals. It eliminated inefficiencies, reduced meeting times from hours to minutes, and helped us avoid costly penalties by automating key processes. We now have full visibility over tasks, and I no longer need to chase down updates - it's all right there.
"With Tallyfy, we have seen clarity in our processes as well as any bottlenecks. Tallyfy would be a good fit for any company that has a design, approval and implementation process that needs to have a quick turn around and that is growing fast.
"When asked for an update on a pending request, I would have had to look through several email threads, make phone calls, and often have to wait for a reply to give an accurate update. I can now go into Tallyfy and view all of the information in one place. In two seconds, I am able to update the requestor on the status of their order.
"Our clients and team sail through the Tallyfy process - there is no need for clients to log in, there is one link for everything they need to do, everything saves in real-time - it all works incredibly well! I can't imagine scaling our agency without Tallyfy.
"Tallyfy has helped our team streamline the efficiency of our processes. We now have smooth processes from beginning to end - without any steps being forgotten or skipped.
"If you want to be efficient and scale your business then Tallyfy is the way go. There is no question about it.
"Routing multiple documents is far quicker and there's immediate accountability and oversight. After switching to Tallyfy, routing documents and layouts went from taking over a week to taking just 2-3 days.
What switching from Zoho Projects saves
What busywork costs your company
per week
per year
over 5 years
A board rebuilt by hand can come out different
Every run you launch from a Tallyfy template starts with the same steps.
Tallyfy vs. Zoho Projects
Tallyfy runs recurring processes, such as onboarding and approvals.
The alternatives
Project and task management tools
When you edit a Tallyfy template, every process launched after that follows the new version.
AI readiness comparison
How Zoho Projects and Tallyfy compare on AI-native capabilities
A run can start by hand, from a form, or when a task in another process is completed. Tallyfy has a live MCP server with 100+ tools that connects to ChatGPT, Claude, Google Gemini, and Microsoft Copilot Studio.
Which tool is right for you?
Tallyfy is best for
- Processes that run the same way every time
- Teams that want rules to assign steps and move deadlines
- Work that brings in clients or vendors as free guests
- Work that needs a record of who did each step and when
- Teams that use many apps and want one place to run processes
Consider Zoho Projects for
- Teams that already use other Zoho apps
- Teams that plan projects on Gantt charts and timelines
- Small teams that want a free plan for up to 5 users
- Teams where many people only need to view projects
Write it once, run it every time
Each run follows the same steps, and every change you make improves the next one.
Here's why people don't like Zoho Projects
This is third party content sourced from the public web. You can verify this content if you wish. See our disclaimer and citations section below.
" We are moving to another vendor...[1] "
" This makes us look stupid towards our clients - hence - I wouldn't recommend Zoho Projects to any agency that values their clients...[2] "
" One of the main drawbacks we've encountered with the Zoho Projects is the significant price jump between the Premium and Enterprise tiers. We only need a few specific features from the Enterprise category, but there's no option for a lower price based on our requirements. It would be beneficial if they could introduce more flexible pricing options to accommodate businesses with specific needs...[3] "
" Pricing - I had only 5 users accepted in Zoho Projects and the software kept insisting to push me to the paid tier...[4] "
" The Zoho Projects is, without a doubt, one of the least user-friendly and most aggravating pieces of software I have ever worked with. It has some of the worst user experience and interface (UI) that I have ever seen, and it is missing some of the most fundamental capabilities that a project management software ought to have. It has been nothing but a hassle from the beginning to the end...[5] "
" The interface feels outdated and clunky compared to modern project management tools. Zoho Projects lacks the polish and intuitive design that you'd expect from a contemporary software solution. Navigation can be confusing and the learning curve is steep for new users...[6] "
" The reporting features in Zoho Projects are limited and don't provide the depth of analytics needed for serious project management. Custom reporting is difficult to set up and the dashboard lacks visual appeal and meaningful insights...[7] "
" This could be a great basic and affordable project system if Zoho would just fix some basic day to day usability issues. As it is, it's frustrating and not flexible enough in some basic ways. The system doesn't remember your preferred view and constantly changes on you. The Kanban view is next to useless - it allows for no sorting at all...[8] "
" Customer service makes me frustrated because it's so hard to get them to begin with and then it's still a circus getting whatever problem it is sorted out. A number of users report difficulty reaching customer support, citing slow response times and limited availability during North American hours...[9] "
" Zoho Projects is very busy and can get a bit frustrating when it comes to notification overload. Really lacks a logic for prioritizing what I need to know. As great as the features are, the functionality of the software can be quite frustrating. The interface is bland and can be very difficult to navigate...[10] "
- Up to 5 users
- 5GB storage
- 3 projects
- Unlimited projects
- 100GB storage
- 5,000 workflow actions/month
- 120GB storage
- SSO/2FA
- 10 read-only users
- 15GB storage per user, at least 150GB
- 100 read-only users
- Unlimited custom dashboards
Tallyfy might not be right for you if...
- Not part of an all-in-one suite like Zoho One
- No Gantt charts for planning projects
- No built-in connection to Zoho apps
- Not built for creative projects where every job is different
How to move repeat work into Tallyfy
Set it up once, then run it whenever the work comes up
| Status | Step | Assignee | Deadline |
|---|---|---|---|
| Status: Completed Status: Active Status: Waiting Status: Conditional Status: Up next | 1. Document | TM Team member | |
| Status: Completed Status: Active Status: Waiting Status: Conditional Status: Up next | 2. Track why this works | AI AI agent | |
| Status: Completed Status: Active Status: Waiting Status: Conditional Status: Up next | 3. Improve | TM Team member |
Why Tallyfy is the AI control layer
Set up
Define the recipeLay out your steps, deadlines, and who does each: a person, AI, or a rule.
Run
People + AI togetherLaunch in one click. AI does the routine steps; people approve. No glue code.
Track and improve
Audit and learnWatch every step live, then refine - a gradual shift, never a total redo.
Tallyfy does not charge for basic services
Need help? Onboarding and 1:1 support are free for life, and you can book as many 25-minute screen-sharing calls with our experts as you need.
Book a call
Tallyfy is secure, proven and enterprise-grade
API & Webhooks
Free SSO
Legal & Procurement
Integration hubs
AI & Automation
BI & Data export
Triggers & Forms
Plus Google Drive, Dropbox, SharePoint, Box, and many more via integrations.
Switching from Zoho Projects to Tallyfy
In our experience, teams move their main processes in 1-2 weeks
List the Zoho Projects work that your team repeats
Export your procedures from Zoho Projects
Save each one as a Word or PDF file and upload it; Tallyfy's AI turns it into a template
Choose who does each step and when each step is due
Run the first few processes with your team and adjust the templates
Frequently Asked Questions
What is Zoho Projects used for?
What exactly is Tallyfy and how is it different?
Do I need a process tool if I already use Zoho Projects?
Does Tallyfy price differently by country?
How does Tallyfy handle process improvement?
What can AI do in Tallyfy?
Does Zoho Projects handle repeat work?
Where can I read what Tallyfy customers say?
Is setup help included?
How do I get started with Tallyfy?
What happens to running processes when I change a template?
Can Tallyfy work alongside Zoho apps?
References and Citations
- [1] Zoho Projects review on G2 (February 2025)
- [2] Zoho Projects review on G2 (February 2025)
- [3] Zoho Projects review on G2 (February 2025)
- [4] Zoho Projects review on Capterra (February 2025)
- [5] Zoho Projects review on Software Advice (February 2025)
- [6] Zoho Projects review on GetApp (February 2025)
- [7] Zoho Projects review on TrustRadius (February 2025)
- [8] Zoho Projects review on Software Advice (January 2025)
- [9] Zoho Projects review on Techjockey (January 2025)
- [10] Zoho Projects review on Software Advice (January 2025)
7 alternatives to Zoho Projects
Explore other alternatives to Zoho Projects
Asana
Work management software for teams and AI agents
- Plans, automates and runs team workflows
- Ready-made AI agents for each team
- No-code automations
monday.com
Workspace where people and AI agents work together
- Separate products for projects, CRM, service and dev teams
- Agent builder for custom AI agents
- Dashboards and reporting
Trello
Boards for organizing tasks and projects
- Inbox, Boards and Planner views
- Automation for tasks and workflows
- Power-Ups that link other tools
ClickUp
All-in-one work app with tasks, docs, goals and chat
- AI agents you can build and hand tasks to
- Kanban boards, Gantt views and custom fields
- Time tracking and sprints
Basecamp
Project management and team communication app
- Message boards and to-dos in each project
- Built for working with clients too
- API and CLI for developers and AI agents
Teamwork
Professional services automation (PSA) software for client work
- Resource and capacity planning
- Live margin on every project
- Connects to CRM and finance tools
Wrike
Enterprise work management software for people and AI
- Request forms with conditional logic
- Workload and capacity planning
- Interactive timelines
Pick one process. Run it this week.
Start with the one your team repeats most, and stop chasing it.
DISCLAIMER OF AFFILIATION, ACCURACY & LIABILITY
This page is an independent, good-faith comparative review prepared by Tallyfy, Inc. ("Tallyfy") and is based on publicly available information, third-party reviews, and vendor materials current as of November 2026. The content is offered "AS IS" for general informational purposes only and does not constitute professional, technical, or legal advice.
- • No Affiliation. Tallyfy is not affiliated with, endorsed by, or sponsored by Zoho Corporation Pvt. Ltd.. "Zoho Projects" and related logos are trademarks or registered trademarks of Zoho Corporation Pvt. Ltd.; all such marks appear solely for nominative, comparative reference permitted under the Lanham Act and the doctrine of nominative fair use.
- • Dynamic Information. Features, service levels, and pricing change frequently and may have changed since the compilation date. Users should verify current offerings directly with each vendor before making purchasing decisions.
- • Opinion & First-Amendment Protection. All statements constitute Tallyfy's opinion or commentary, which is protected speech when truthful and non-misleading.
- • No Warranties; Limitation of Liability. Tallyfy disclaims all warranties, express or implied, including accuracy, completeness, merchantability, and fitness for a particular purpose, and will not be liable for any loss or damage arising from reliance on this content.
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