The best alternative to monday.com
Tallyfy runs your onboarding, approvals and other repeat work, and shows you every step until it's done.
- Tracking - Every running process on one screen, with late steps marked
- Design - We invented Workflow Made Easy ®
- Support - Our workflow experts help you get set up and answer your questions, free of charge
- AI - AI can complete steps, and you can see what it did
People ❤️ Tallyfy
Simple for everyone. Powerful enough for pros.
"We can finally delegate work with confidence and focus on growing the business.
"A paper-based approval for critical purchases could take a couple of days before if someone was waiting for a director to be available for a signature. Now approvals are often completed in minutes.
"Tallyfy has been transformative for us. It's reduced manual errors, sped up processes like onboarding, and helped us document workflows that are critical as we grow. The ability to track tasks and aggregate them in one place saves us so much time and ensures that nothing falls through the cracks.
"Tallyfy is intuitive, fun and visually appealing. We can quickly gather every detail we need from our client in order to finish it on time. All the documents, specific details and comments are in one place.
"It has become a regular thing that people say 'put that in Tallyfy'. They know it by name. It has become the executive approval tool for our company. We have bi-weekly Tallyfy calls where we review what needs approval and what is pending - it keeps everyone aligned.
"It used to take us two days to run monthly client campaigns, now, with the help of Tallyfy, we complete them in just a few hours!
"Tallyfy is a very reliable way to delegate and track tasks with confidence. It has taken the guesswork out of the equation and has helped our team focus on delivering a service within deadlines. Thank you for making my life much easier!
"Our clients and team sail through the Tallyfy process - there is no need for clients to log in, there is one link for everything they need to do, everything saves in real-time - it all works incredibly well! I can't imagine scaling our agency without Tallyfy.
"Tallyfy has revolutionized how we manage our marketing projects at West Community Credit Union. It allows us to quickly launch tailored campaigns and track every moving part, ensuring nothing falls through the cracks. The ease of creating flexible, repeatable processes has saved us significant time and improved team collaboration.
"Tallyfy transformed how we manage client onboarding and policy renewals. It eliminated inefficiencies, reduced meeting times from hours to minutes, and helped us avoid costly penalties by automating key processes. We now have full visibility over tasks, and I no longer need to chase down updates - it's all right there.
"With Tallyfy, we have seen clarity in our processes as well as any bottlenecks. Tallyfy would be a good fit for any company that has a design, approval and implementation process that needs to have a quick turn around and that is growing fast.
"When asked for an update on a pending request, I would have had to look through several email threads, make phone calls, and often have to wait for a reply to give an accurate update. I can now go into Tallyfy and view all of the information in one place. In two seconds, I am able to update the requestor on the status of their order.
"Tallyfy has helped our team streamline the efficiency of our processes. We now have smooth processes from beginning to end - without any steps being forgotten or skipped.
"If you want to be efficient and scale your business then Tallyfy is the way go. There is no question about it.
"Routing multiple documents is far quicker and there's immediate accountability and oversight. After switching to Tallyfy, routing documents and layouts went from taking over a week to taking just 2-3 days.
"We can finally delegate work with confidence and focus on growing the business.
"A paper-based approval for critical purchases could take a couple of days before if someone was waiting for a director to be available for a signature. Now approvals are often completed in minutes.
"Tallyfy has been transformative for us. It's reduced manual errors, sped up processes like onboarding, and helped us document workflows that are critical as we grow. The ability to track tasks and aggregate them in one place saves us so much time and ensures that nothing falls through the cracks.
"Tallyfy is intuitive, fun and visually appealing. We can quickly gather every detail we need from our client in order to finish it on time. All the documents, specific details and comments are in one place.
"It has become a regular thing that people say 'put that in Tallyfy'. They know it by name. It has become the executive approval tool for our company. We have bi-weekly Tallyfy calls where we review what needs approval and what is pending - it keeps everyone aligned.
"It used to take us two days to run monthly client campaigns, now, with the help of Tallyfy, we complete them in just a few hours!
"Tallyfy is a very reliable way to delegate and track tasks with confidence. It has taken the guesswork out of the equation and has helped our team focus on delivering a service within deadlines. Thank you for making my life much easier!
"Our clients and team sail through the Tallyfy process - there is no need for clients to log in, there is one link for everything they need to do, everything saves in real-time - it all works incredibly well! I can't imagine scaling our agency without Tallyfy.
"Tallyfy has revolutionized how we manage our marketing projects at West Community Credit Union. It allows us to quickly launch tailored campaigns and track every moving part, ensuring nothing falls through the cracks. The ease of creating flexible, repeatable processes has saved us significant time and improved team collaboration.
"Tallyfy transformed how we manage client onboarding and policy renewals. It eliminated inefficiencies, reduced meeting times from hours to minutes, and helped us avoid costly penalties by automating key processes. We now have full visibility over tasks, and I no longer need to chase down updates - it's all right there.
"With Tallyfy, we have seen clarity in our processes as well as any bottlenecks. Tallyfy would be a good fit for any company that has a design, approval and implementation process that needs to have a quick turn around and that is growing fast.
"When asked for an update on a pending request, I would have had to look through several email threads, make phone calls, and often have to wait for a reply to give an accurate update. I can now go into Tallyfy and view all of the information in one place. In two seconds, I am able to update the requestor on the status of their order.
"Tallyfy has helped our team streamline the efficiency of our processes. We now have smooth processes from beginning to end - without any steps being forgotten or skipped.
"If you want to be efficient and scale your business then Tallyfy is the way go. There is no question about it.
"Routing multiple documents is far quicker and there's immediate accountability and oversight. After switching to Tallyfy, routing documents and layouts went from taking over a week to taking just 2-3 days.
What switching from monday.com saves
What busywork costs your company
per week
per year
over 5 years
A board rebuilt by hand can come out different
Every run you launch from a Tallyfy template starts with the same steps.
Tallyfy vs. monday.com
Tallyfy runs recurring processes, such as onboarding and approvals.
The alternatives
Project and task management tools
When you edit a Tallyfy template, every process launched after that follows the new version.
AI readiness comparison
How monday.com and Tallyfy compare on AI-native capabilities
A run can start by hand, from a form, or when a task in another process is completed. Tallyfy has a live MCP server with 100+ tools that connects to ChatGPT, Claude, Google Gemini, and Microsoft Copilot Studio.
Which tool is right for you?
Tallyfy is best for
- Operations teams that run the same work many times a month
- Work with the same steps every time, such as purchase requests
- Client and employee onboarding
- Approvals and reviews that need a record of who signed off
- Processes that include clients or vendors as guests
Consider monday.com for
- Tracking projects on colorful boards and dashboards
- Marketing and creative teams running campaigns
- Teams that build many custom automations
- Companies that want CRM and project tracking in one tool
Write it once, run it every time
Each run follows the same steps, and every change you make improves the next one.
Here's why people don't like monday.com
This is third party content sourced from the public web. You can verify this content if you wish. See our disclaimer and citations section below.
" The software is not very user-friendly. It can be overwhelming initially due to the wide range of features.[1] "
" The app is slow at least once a week, and that breaks the workflow.[2] "
" This is a good to-do list manager, but not a project management tool. It overpromises and vastly under-delivers. Bugs lurk everywhere. It is difficult to trust the tool is working as you would expect it[3] "
" It took a while for everyone on the team to understand how to take advantage of all the functions. The learning curve for automations requires technical knowledge[4] "
" The UI can become an obstacle when you have too much information in the system. Items that fall to the bottom of the lead tracking list get easily forgotten. The biggest weakness of the system is its general lack of reporting functions. There is no easy way to produce reports that can be sent out to clients. The desktop version for mac is troublesome compared to the online version and is annoying[5] "
" Some of the advanced task management features, such as task dependency and time-tracking tools, are only available on the Pro and Enterprise plans[6] "
" Over the past year, our account has been consistently overcharged. Although our team has only had 5 active members, we were billed for 10. There is a very sneaky auto upgrade feature - if you invite an extra person and don't get the guest or member notification correct, they auto upgrade and bill you £1000 at a time[7] "
" My Work feature does not show tasks from all boards, which means it is unreliable to use as a daily or weekly to-do list. When I have tasks that need to be done on specific days, like Monday, Wednesday, and Friday, it's difficult to set them up to display correctly[8] "
- Up to 2 seats
- Up to 3 boards
- Minimum 3 seats
- Unlimited items
- Timeline and Gantt views
- 250 automation actions/month
- 25,000 automation actions/month
- Time tracking
- Enterprise-grade security and governance
- Up to 250,000 automation actions/month
Tallyfy might not be right for you if...
- No Gantt charts or project timelines
- Not a CRM or a sales pipeline tool
- A poor fit for one-off projects with no set steps
How a board becomes a Tallyfy process
Set it up once, then run it every time
| Status | Step | Assignee | Deadline |
|---|---|---|---|
| Status: Completed Status: Active Status: Waiting Status: Conditional Status: Up next | 1. Document | TM Team member | |
| Status: Completed Status: Active Status: Waiting Status: Conditional Status: Up next | 2. Track why this works | AI AI agent | |
| Status: Completed Status: Active Status: Waiting Status: Conditional Status: Up next | 3. Improve | TM Team member |
Why Tallyfy is the AI control layer
Set up
Define the recipeLay out your steps, deadlines, and who does each: a person, AI, or a rule.
Run
People + AI togetherLaunch in one click. AI does the routine steps; people approve. No glue code.
Track and improve
Audit and learnWatch every step live, then refine - a gradual shift, never a total redo.
Tallyfy does not charge for basic services
Need help? Onboarding and 1:1 support are free for life, and you can book as many 25-minute screen-sharing calls with our experts as you need.
Book a call
Tallyfy is secure, proven and enterprise-grade
API & Webhooks
Free SSO
Legal & Procurement
Integration hubs
AI & Automation
BI & Data export
Triggers & Forms
Plus Google Drive, Dropbox, SharePoint, Box, and many more via integrations.
Switching from monday.com to Tallyfy
1-2 weeks for a typical operations team
Automated Migration Tool Available
We provide an open-source migration script specifically for monday.com users.
View monday.com Migrator on GitHubPick the boards that track the same kind of work again and again
Write down what your board automations do, and add matching rules in Tallyfy
Save each procedure as a Word or PDF file and upload it; Tallyfy's AI turns it into a template
Connect your other apps through Zapier, Make or Power Automate
Show your team where to find and complete their tasks
Frequently Asked Questions
Can people outside our company take part in a process?
What is monday.com used for?
What exactly is Tallyfy?
What's the difference between a project and a process?
How does Tallyfy handle process improvement?
Can Tallyfy work with a computer AI agent?
Can steps change based on someone's answers?
How can I see real customer reviews of Tallyfy?
Does Tallyfy offer a free trial?
How can I get started with Tallyfy?
Does Tallyfy keep a record of who did each step?
How do handoffs between departments work in Tallyfy?
References and Citations
- [1] monday.com reviews on G2 (February 2025)
- [2] monday.com reviews on Capterra (February 2025)
- [3] monday.com reviews on Gartner Peer Insights (February 2025)
- [4] monday.com learning curve reviews on Capterra (February 2025)
- [5] monday.com reporting limitations on Capterra (February 2025)
- [6] monday.com feature limitations on TrustRadius (February 2025)
- [7] monday.com billing complaints on Trustpilot (January 2025)
- [8] monday.com My Work feature issues on G2 (January 2025)
7 alternatives to monday.com
Explore other alternatives to monday.com
Asana
Work management software for teams and AI agents
- Plans, automates and runs team workflows
- Ready-made AI agents for each team
- No-code automations
Trello
Boards for organizing tasks and projects
- Inbox, Boards and Planner views
- Automation for tasks and workflows
- Power-Ups that link other tools
ClickUp
All-in-one work app with tasks, docs, goals and chat
- AI agents you can build and hand tasks to
- Kanban boards, Gantt views and custom fields
- Time tracking and sprints
Basecamp
Project management and team communication app
- Message boards and to-dos in each project
- Built for working with clients too
- API and CLI for developers and AI agents
Teamwork
Professional services automation (PSA) software for client work
- Resource and capacity planning
- Live margin on every project
- Connects to CRM and finance tools
Wrike
Enterprise work management software for people and AI
- Request forms with conditional logic
- Workload and capacity planning
- Interactive timelines
Smartsheet
Work management platform for projects and workflows
- Portfolio and resource planning
- Dashboards and reporting
- Template gallery
Pick one process. Run it this week.
Start with the one your team repeats most, and stop chasing it.
DISCLAIMER OF AFFILIATION, ACCURACY & LIABILITY
This page is an independent, good-faith comparative review prepared by Tallyfy, Inc. ("Tallyfy") and is based on publicly available information, third-party reviews, and vendor materials current as of November 2026. The content is offered "AS IS" for general informational purposes only and does not constitute professional, technical, or legal advice.
- • No Affiliation. Tallyfy is not affiliated with, endorsed by, or sponsored by monday.com Ltd.. "monday.com" and related logos are trademarks or registered trademarks of monday.com Ltd.; all such marks appear solely for nominative, comparative reference permitted under the Lanham Act and the doctrine of nominative fair use.
- • Dynamic Information. Features, service levels, and pricing change frequently and may have changed since the compilation date. Users should verify current offerings directly with each vendor before making purchasing decisions.
- • Opinion & First-Amendment Protection. All statements constitute Tallyfy's opinion or commentary, which is protected speech when truthful and non-misleading.
- • No Warranties; Limitation of Liability. Tallyfy disclaims all warranties, express or implied, including accuracy, completeness, merchantability, and fitness for a particular purpose, and will not be liable for any loss or damage arising from reliance on this content.
- • Overall Website Terms. Your use of this website is subject to our terms and conditions.