The best alternative to Nintex

Nintex workflows and forms run in its cloud, on SharePoint or on your own servers. Tallyfy runs in your browser and tracks every step of every process.

  • Design - We invented Workflow Made Easy ®
  • Pricing - Minimum purchase is 1 full member
  • Support - Free expert 1:1 help for life
  • AI - Your own AI assistant can work on steps through our MCP server
Gartner Peer Insights: 4.6 out of 5

Building a workflow in Nintex and in Tallyfy

A dense process flowchart crossed out with a big red X

Each Nintex workflow is built by dragging actions onto a design canvas and setting up each one. In Tallyfy, a process is a plain list of steps, and you choose who does each step and when it's due.

People ❤️ Tallyfy

Simple for everyone. Powerful enough for pros.

"

We can finally delegate work with confidence and focus on growing the business.

Andrew Hurrell
Andrew Hurrell
Director · Get Customers Fast
"

A paper-based approval for critical purchases could take a couple of days before if someone was waiting for a director to be available for a signature. Now approvals are often completed in minutes.

ED
Evan Davis
Director of Finance · Alexandria Transit System
"

Tallyfy has been transformative for us. It's reduced manual errors, sped up processes like onboarding, and helped us document workflows that are critical as we grow. The ability to track tasks and aggregate them in one place saves us so much time and ensures that nothing falls through the cracks.

Gwen Tormey
Gwen Tormey
CEO · Corestream
"

Tallyfy is intuitive, fun and visually appealing. We can quickly gather every detail we need from our client in order to finish it on time. All the documents, specific details and comments are in one place.

Hanka Hanga
Hanka Hanga
Co-founder · The Mindset Institute
"

It has become a regular thing that people say 'put that in Tallyfy'. They know it by name. It has become the executive approval tool for our company. We have bi-weekly Tallyfy calls where we review what needs approval and what is pending - it keeps everyone aligned.

Joe Meadors
Joe Meadors
VP of IT · Gaylor Electric
"

It used to take us two days to run monthly client campaigns, now, with the help of Tallyfy, we complete them in just a few hours!

Julie Trelstad
Julie Trelstad
Book Publisher · Julie Ink
"

Tallyfy is a very reliable way to delegate and track tasks with confidence. It has taken the guesswork out of the equation and has helped our team focus on delivering a service within deadlines. Thank you for making my life much easier!

Karen Finnin
Karen Finnin
Physiotherapist & Director · Online Physio
"

Tallyfy has revolutionized how we manage our marketing projects at West Community Credit Union. It allows us to quickly launch tailored campaigns and track every moving part, ensuring nothing falls through the cracks. The ease of creating flexible, repeatable processes has saved us significant time and improved team collaboration.

Kim Berzack
Kim Berzack
Marketing · West Community Credit Union
"

With Tallyfy, we have seen clarity in our processes as well as any bottlenecks. Tallyfy would be a good fit for any company that has a design, approval and implementation process that needs to have a quick turn around and that is growing fast.

Macklin Andrick
Macklin Andrick
Operations Manager · Greetabl
"

Tallyfy transformed how we manage client onboarding and policy renewals. It eliminated inefficiencies, reduced meeting times from hours to minutes, and helped us avoid costly penalties by automating key processes. We now have full visibility over tasks, and I no longer need to chase down updates - it's all right there.

Lewis Marty
Lewis Marty
Business Development Director · Simploy
"

When asked for an update on a pending request, I would have had to look through several email threads, make phone calls, and often have to wait for a reply to give an accurate update. I can now go into Tallyfy and view all of the information in one place. In two seconds, I am able to update the requestor on the status of their order.

Marie Jelinski
Marie Jelinski
Professional Services Specialist II · Stockton University
"

Our clients and team sail through the Tallyfy process - there is no need for clients to log in, there is one link for everything they need to do, everything saves in real-time - it all works incredibly well! I can't imagine scaling our agency without Tallyfy.

Kasim Aslam
Kasim Aslam
CEO · Sol8 - A Google Ads Agency
"

Tallyfy has helped our team streamline the efficiency of our processes. We now have smooth processes from beginning to end - without any steps being forgotten or skipped.

MZ
Monica Zuluaga
PhD. QA Director · A Bridge to Achievement
"

If you want to be efficient and scale your business then Tallyfy is the way go. There is no question about it.

Rommel C. Caibal
Rommel C. Caibal
Owner · RC Graphic Designs
"

Routing multiple documents is far quicker and there's immediate accountability and oversight. After switching to Tallyfy, routing documents and layouts went from taking over a week to taking just 2-3 days.

TO
Timothy O'Leary
General Director · Opera Theatre of Saint Louis / Opera America
"

We can finally delegate work with confidence and focus on growing the business.

Andrew Hurrell
Andrew Hurrell
Director · Get Customers Fast
"

A paper-based approval for critical purchases could take a couple of days before if someone was waiting for a director to be available for a signature. Now approvals are often completed in minutes.

ED
Evan Davis
Director of Finance · Alexandria Transit System
"

Tallyfy has been transformative for us. It's reduced manual errors, sped up processes like onboarding, and helped us document workflows that are critical as we grow. The ability to track tasks and aggregate them in one place saves us so much time and ensures that nothing falls through the cracks.

Gwen Tormey
Gwen Tormey
CEO · Corestream
"

Tallyfy is intuitive, fun and visually appealing. We can quickly gather every detail we need from our client in order to finish it on time. All the documents, specific details and comments are in one place.

Hanka Hanga
Hanka Hanga
Co-founder · The Mindset Institute
"

It has become a regular thing that people say 'put that in Tallyfy'. They know it by name. It has become the executive approval tool for our company. We have bi-weekly Tallyfy calls where we review what needs approval and what is pending - it keeps everyone aligned.

Joe Meadors
Joe Meadors
VP of IT · Gaylor Electric
"

It used to take us two days to run monthly client campaigns, now, with the help of Tallyfy, we complete them in just a few hours!

Julie Trelstad
Julie Trelstad
Book Publisher · Julie Ink
"

Tallyfy is a very reliable way to delegate and track tasks with confidence. It has taken the guesswork out of the equation and has helped our team focus on delivering a service within deadlines. Thank you for making my life much easier!

Karen Finnin
Karen Finnin
Physiotherapist & Director · Online Physio
"

Tallyfy has revolutionized how we manage our marketing projects at West Community Credit Union. It allows us to quickly launch tailored campaigns and track every moving part, ensuring nothing falls through the cracks. The ease of creating flexible, repeatable processes has saved us significant time and improved team collaboration.

Kim Berzack
Kim Berzack
Marketing · West Community Credit Union
"

With Tallyfy, we have seen clarity in our processes as well as any bottlenecks. Tallyfy would be a good fit for any company that has a design, approval and implementation process that needs to have a quick turn around and that is growing fast.

Macklin Andrick
Macklin Andrick
Operations Manager · Greetabl
"

Tallyfy transformed how we manage client onboarding and policy renewals. It eliminated inefficiencies, reduced meeting times from hours to minutes, and helped us avoid costly penalties by automating key processes. We now have full visibility over tasks, and I no longer need to chase down updates - it's all right there.

Lewis Marty
Lewis Marty
Business Development Director · Simploy
"

When asked for an update on a pending request, I would have had to look through several email threads, make phone calls, and often have to wait for a reply to give an accurate update. I can now go into Tallyfy and view all of the information in one place. In two seconds, I am able to update the requestor on the status of their order.

Marie Jelinski
Marie Jelinski
Professional Services Specialist II · Stockton University
"

Our clients and team sail through the Tallyfy process - there is no need for clients to log in, there is one link for everything they need to do, everything saves in real-time - it all works incredibly well! I can't imagine scaling our agency without Tallyfy.

Kasim Aslam
Kasim Aslam
CEO · Sol8 - A Google Ads Agency
"

Tallyfy has helped our team streamline the efficiency of our processes. We now have smooth processes from beginning to end - without any steps being forgotten or skipped.

MZ
Monica Zuluaga
PhD. QA Director · A Bridge to Achievement
"

If you want to be efficient and scale your business then Tallyfy is the way go. There is no question about it.

Rommel C. Caibal
Rommel C. Caibal
Owner · RC Graphic Designs
"

Routing multiple documents is far quicker and there's immediate accountability and oversight. After switching to Tallyfy, routing documents and layouts went from taking over a week to taking just 2-3 days.

TO
Timothy O'Leary
General Director · Opera Theatre of Saint Louis / Opera America

What switching from Nintex saves

What busywork costs your company

$8,000

per week

$416,000

per year

$2,080,000

over 5 years

A process map can turn into a tangle of lines

In Tallyfy, each step carries the instructions and form fields the person doing it needs.

A tangled process map becomes four plain steps A tangle of gateways and crossing lines grows until a person walking toward it stops at its edge. The tangle collapses into four numbered steps, 1 to 4, on one line. The person walks through them, and each step gets a green check as the person passes it. Then the picture starts again. 1 2 3 4

Tallyfy vs. Nintex

Nintex
1 Free 1:1 support for life
2 Free single sign-on (SSO) on every paid plan
3 Works without flowcharts or BPMN
4 Built for everyone, including people outside IT
Tallyfy

Describe a process, and Tallyfy's AI suggests the steps for you to review.

vs

In Tallyfy, business users write a process as plain steps, then launch and track it without diagrams or code.

AI readiness comparison

How Nintex and Tallyfy compare on AI-native capabilities

Criterion
Nintex
Business users build workflows without BPMN Write a process as plain steps, with no modeling notation to learn
Connect AI without consultants Bring your own AI assistant, with no services project to connect it
Set it up yourself Sign up, build your first template and launch it
MCP server for AI assistants A Model Context Protocol server lets AI assistants such as ChatGPT and Claude work with your processes
Published pricing Prices are on the website for anyone to see

Before anyone runs a template, an AI assistant you connect can check every path through it and list what's wrong. Tallyfy has a live MCP server with 100+ tools that connects to ChatGPT, Claude, Google Gemini, and Microsoft Copilot Studio.

Which tool is right for you?

Tallyfy is best for

  • Teams moving off an older workflow tool
  • Teams that want to set up processes without an IT project
  • Buyers who want per-seat prices they can see up front
  • Mid-size companies without an automation team
  • Companies that want hands-on help from a real person

Consider Nintex for

  • Large companies that run a lot of their work on SharePoint
  • Generating documents from workflow data
  • Automating screen work with RPA bots
  • Regulated companies with advanced compliance needs

What people say about Nintex and tools like it

This is third party content sourced from the public web. You can verify this content if you wish. See our disclaimer and citations section below.

" The software is not very user-friendly.[1] "
Person in the Health, Wellness and Fitness industry
- Nintex review on G2
" The documentation of form customization is weak. Some features do not work as anticipated. There are limitations on form activity[2] "
- Nintex review on Capterra
" After 30 days, workflows automatically terminate without notice. You cannot modify workflow forms. The exchange of data with third-party applications can be difficult[3] "
- Nintex review on TrustRadius
" Support is challenging, you need to go through a lot of issues by yourself[4] "
- Nintex review on SoftwareReviews
" Exception handling, audit logs, integrations and other vital features need improvement[5] "
- Nintex review on Capterra
" Very confusing and frustrating for a simple process. Lack of training resources especially for power users[6] "
- Nintex review on Software Advice
" As a developer I hated it... the skills were not marketable.[7] "
Developer, on BPMN tools in general
- Reddit r/ExperiencedDevs discussion of BPMN tools
" In 99% of cases it's a solution in search of a problem, peddled by an expensive consultant.[8] "
Developer, on BPMN tools in general
- Reddit r/ExperiencedDevs discussion of BPMN tools
" Serious tech debt when you need to maintain/scale-up later.[9] "
Developer, on BPMN tools in general
- Reddit r/ExperiencedDevs discussion of BPMN tools
" The performance is very slow, especially when using Nintex Forms for SharePoint online. We had huge issues with user acceptance because of this - loading a form takes over 30 seconds.[10] "
- Nintex review on Capterra
" Is Nintex forms down again? Two weeks ago we had a 3 day outage and could not get the form filler or designer to open.[11] "
- Nintex Community Forum
" Simple approval workflows is about all it can handle reliably. I would not recommend it to someone in hopes of filling a true application need.[12] "
- Nintex review on TrustRadius
Nintex is not transparent about their pricing

Expect sales calls and unpredictable costs. Hard to budget or compare.

See Tallyfy's transparent pricing instead
Pricing last verified: October 2026. Prices may have changed.

Tallyfy might not be right for you if...

  • It doesn't draw processes in BPMN or flowchart notation
  • It has no built-in RPA bots or automatic document generation
  • It leaves system-to-system automation to tools such as Power Automate

Start Your Free Trial

No credit card required. Set up in minutes.

From written steps to tracked work

Each process is a template you can launch again and again

Switching from Nintex Run #2,481 Running now Completed
1 done, 1 running, 1 to go
Status Step Assignee Deadline
Status: Completed Status: Active Status: Waiting Status: Conditional Status: Up next

1. Document

Write the steps in plain English, or upload a procedure as a Word or PDF file.

TM
Team member
Status: Completed Status: Active Status: Waiting Status: Conditional Status: Up next

2. Track

Every department can see where each process stands.

why this works
AI
AI agent
Status: Completed Status: Active Status: Waiting Status: Conditional Status: Up next

3. Improve

Fix steps when people flag problems, and add rules that show or hide steps based on answers.

TM
Team member

Why Tallyfy is the AI control layer

Phase 1

Set up

Define the recipe

Lay out your steps, deadlines, and who does each: a person, AI, or a rule.

Phase 2

Run

People + AI together

Launch in one click. AI does the routine steps; people approve. No glue code.

Phase 3

Track and improve

Audit and learn

Watch every step live, then refine - a gradual shift, never a total redo.

Tallyfy does not charge for basic services

Need help? Onboarding and 1:1 support are free for life, and you can book as many 25-minute screen-sharing calls with our experts as you need.

Book a call
Tallyfy Team

Switching from Nintex to Tallyfy

In our experience, moving your main processes takes 2 to 4 weeks

1

List the repeatable processes you run in Nintex today

2

Note which systems each process sends data to or reads from

3

Export your procedures, save each one as a Word or PDF file and upload it; Tallyfy's AI turns it into a template

4

Connect your other systems through Power Automate, Zapier or Tallyfy's API

5

Run important processes in both tools for a while before you switch

Our team helps you move each process over, so your business teams can run and change their own processes.

Frequently Asked Questions

What is Nintex used for?

Nintex is a process automation platform. Teams use it to build workflows and forms, automate documents, run RPA bots and map processes. Nintex Automation K2 is the version companies host on their own servers.

What exactly is Tallyfy?

Tallyfy is workflow software for the processes your people repeat. Each one is set up once as a template. Every time you launch it, Tallyfy tracks that process step by step and reminds people as their deadlines come up.

Does Tallyfy price differently by country?

Yes. Tallyfy's Fair Price Guarantee gives organizations in eligible countries a discount based on regional GDP per capita. It's for annual plans where most users are in a qualifying country, and it may not apply to mid-size or large companies.

Does Tallyfy need SharePoint or its own server?

No. Tallyfy is a cloud service, so there's no server to run and nothing to connect to SharePoint first.

How does Tallyfy handle process improvement?

When something on a task is wrong, the person working on it reports an issue in the comments. Everyone assigned gets an email and an in-app notice, and the task can't be completed until someone resolves the issue. Template owners and editors then decide what to change, and the next processes launched use the updated template.

How does Tallyfy integrate AI compared to Nintex?

AI you connect to Tallyfy, such as ChatGPT or Claude, can complete steps in your processes, and a computer AI agent you connect can handle steps on screen. Nintex describes its own platform as coordinating people, systems and AI agents.

Does Nintex publish its prices?

No. Going to nintex.com/pricing opens its contact page, where you talk to the Nintex sales team about pricing.

How can I see real customer reviews of Tallyfy?

On our customers page, several customers say they miss fewer steps and make fewer mistakes with Tallyfy. Most of the quotes there link to a full case study.

Does Tallyfy offer a free trial?

Yes. The free trial lasts 14 days, includes every feature and doesn't need a credit card. If you'd like help with it, book a demo and our team will set the trial up with you.

How do forms work in Tallyfy?

A kick-off form collects details before a process starts, and you can share it publicly so people without a Tallyfy account can submit it. Steps can have their own form fields too, for answers people give along the way.

Can field and remote staff use Tallyfy?

Yes. Tallyfy works in the browser on phones and tablets as well as computers, so people can complete tasks wherever they are, and clients or vendors can join a process as guests at no cost.

What kinds of processes do teams run in Tallyfy?

Employee and client onboarding, approvals, compliance checks and handoffs between departments are common ones.

References and Citations


7 alternatives to Nintex

Explore other alternatives to Nintex

See Tallyfy run your own process

Book a demo and bring a process your team runs today.

Book a demo

Pick one process. Run it this week.

Start with the one your team repeats most, and stop chasing it.

DISCLAIMER OF AFFILIATION, ACCURACY & LIABILITY

This page is an independent, good-faith comparative review prepared by Tallyfy, Inc. ("Tallyfy") and is based on publicly available information, third-party reviews, and vendor materials current as of October 2026. The content is offered "AS IS" for general informational purposes only and does not constitute professional, technical, or legal advice.