The best alternative to Nintex
Nintex workflows and forms run in its cloud, on SharePoint or on your own servers. Tallyfy runs in your browser and tracks every step of every process.
- Design - We invented Workflow Made Easy ®
- Pricing - Minimum purchase is 1 full member
- Support - Free expert 1:1 help for life
- AI - Your own AI assistant can work on steps through our MCP server
Building a workflow in Nintex and in Tallyfy
Each Nintex workflow is built by dragging actions onto a design canvas and setting up each one. In Tallyfy, a process is a plain list of steps, and you choose who does each step and when it's due.
People ❤️ Tallyfy
Simple for everyone. Powerful enough for pros.
"We can finally delegate work with confidence and focus on growing the business.
"A paper-based approval for critical purchases could take a couple of days before if someone was waiting for a director to be available for a signature. Now approvals are often completed in minutes.
"Tallyfy has been transformative for us. It's reduced manual errors, sped up processes like onboarding, and helped us document workflows that are critical as we grow. The ability to track tasks and aggregate them in one place saves us so much time and ensures that nothing falls through the cracks.
"Tallyfy is intuitive, fun and visually appealing. We can quickly gather every detail we need from our client in order to finish it on time. All the documents, specific details and comments are in one place.
"It has become a regular thing that people say 'put that in Tallyfy'. They know it by name. It has become the executive approval tool for our company. We have bi-weekly Tallyfy calls where we review what needs approval and what is pending - it keeps everyone aligned.
"It used to take us two days to run monthly client campaigns, now, with the help of Tallyfy, we complete them in just a few hours!
"Tallyfy is a very reliable way to delegate and track tasks with confidence. It has taken the guesswork out of the equation and has helped our team focus on delivering a service within deadlines. Thank you for making my life much easier!
"Tallyfy has revolutionized how we manage our marketing projects at West Community Credit Union. It allows us to quickly launch tailored campaigns and track every moving part, ensuring nothing falls through the cracks. The ease of creating flexible, repeatable processes has saved us significant time and improved team collaboration.
"With Tallyfy, we have seen clarity in our processes as well as any bottlenecks. Tallyfy would be a good fit for any company that has a design, approval and implementation process that needs to have a quick turn around and that is growing fast.
"Tallyfy transformed how we manage client onboarding and policy renewals. It eliminated inefficiencies, reduced meeting times from hours to minutes, and helped us avoid costly penalties by automating key processes. We now have full visibility over tasks, and I no longer need to chase down updates - it's all right there.
"When asked for an update on a pending request, I would have had to look through several email threads, make phone calls, and often have to wait for a reply to give an accurate update. I can now go into Tallyfy and view all of the information in one place. In two seconds, I am able to update the requestor on the status of their order.
"Our clients and team sail through the Tallyfy process - there is no need for clients to log in, there is one link for everything they need to do, everything saves in real-time - it all works incredibly well! I can't imagine scaling our agency without Tallyfy.
"Tallyfy has helped our team streamline the efficiency of our processes. We now have smooth processes from beginning to end - without any steps being forgotten or skipped.
"If you want to be efficient and scale your business then Tallyfy is the way go. There is no question about it.
"Routing multiple documents is far quicker and there's immediate accountability and oversight. After switching to Tallyfy, routing documents and layouts went from taking over a week to taking just 2-3 days.
"We can finally delegate work with confidence and focus on growing the business.
"A paper-based approval for critical purchases could take a couple of days before if someone was waiting for a director to be available for a signature. Now approvals are often completed in minutes.
"Tallyfy has been transformative for us. It's reduced manual errors, sped up processes like onboarding, and helped us document workflows that are critical as we grow. The ability to track tasks and aggregate them in one place saves us so much time and ensures that nothing falls through the cracks.
"Tallyfy is intuitive, fun and visually appealing. We can quickly gather every detail we need from our client in order to finish it on time. All the documents, specific details and comments are in one place.
"It has become a regular thing that people say 'put that in Tallyfy'. They know it by name. It has become the executive approval tool for our company. We have bi-weekly Tallyfy calls where we review what needs approval and what is pending - it keeps everyone aligned.
"It used to take us two days to run monthly client campaigns, now, with the help of Tallyfy, we complete them in just a few hours!
"Tallyfy is a very reliable way to delegate and track tasks with confidence. It has taken the guesswork out of the equation and has helped our team focus on delivering a service within deadlines. Thank you for making my life much easier!
"Tallyfy has revolutionized how we manage our marketing projects at West Community Credit Union. It allows us to quickly launch tailored campaigns and track every moving part, ensuring nothing falls through the cracks. The ease of creating flexible, repeatable processes has saved us significant time and improved team collaboration.
"With Tallyfy, we have seen clarity in our processes as well as any bottlenecks. Tallyfy would be a good fit for any company that has a design, approval and implementation process that needs to have a quick turn around and that is growing fast.
"Tallyfy transformed how we manage client onboarding and policy renewals. It eliminated inefficiencies, reduced meeting times from hours to minutes, and helped us avoid costly penalties by automating key processes. We now have full visibility over tasks, and I no longer need to chase down updates - it's all right there.
"When asked for an update on a pending request, I would have had to look through several email threads, make phone calls, and often have to wait for a reply to give an accurate update. I can now go into Tallyfy and view all of the information in one place. In two seconds, I am able to update the requestor on the status of their order.
"Our clients and team sail through the Tallyfy process - there is no need for clients to log in, there is one link for everything they need to do, everything saves in real-time - it all works incredibly well! I can't imagine scaling our agency without Tallyfy.
"Tallyfy has helped our team streamline the efficiency of our processes. We now have smooth processes from beginning to end - without any steps being forgotten or skipped.
"If you want to be efficient and scale your business then Tallyfy is the way go. There is no question about it.
"Routing multiple documents is far quicker and there's immediate accountability and oversight. After switching to Tallyfy, routing documents and layouts went from taking over a week to taking just 2-3 days.
What switching from Nintex saves
What busywork costs your company
per week
per year
over 5 years
A process map can turn into a tangle of lines
In Tallyfy, each step carries the instructions and form fields the person doing it needs.
Tallyfy vs. Nintex
Describe a process, and Tallyfy's AI suggests the steps for you to review.
The alternatives
BPM, low-code and process modeling platforms
In Tallyfy, business users write a process as plain steps, then launch and track it without diagrams or code.
AI readiness comparison
How Nintex and Tallyfy compare on AI-native capabilities
Before anyone runs a template, an AI assistant you connect can check every path through it and list what's wrong. Tallyfy has a live MCP server with 100+ tools that connects to ChatGPT, Claude, Google Gemini, and Microsoft Copilot Studio.
Which tool is right for you?
Tallyfy is best for
- Teams moving off an older workflow tool
- Teams that want to set up processes without an IT project
- Buyers who want per-seat prices they can see up front
- Mid-size companies without an automation team
- Companies that want hands-on help from a real person
Consider Nintex for
- Large companies that run a lot of their work on SharePoint
- Generating documents from workflow data
- Automating screen work with RPA bots
- Regulated companies with advanced compliance needs
What people say about Nintex and tools like it
This is third party content sourced from the public web. You can verify this content if you wish. See our disclaimer and citations section below.
" The software is not very user-friendly.[1] "
" The documentation of form customization is weak. Some features do not work as anticipated. There are limitations on form activity[2] "
" After 30 days, workflows automatically terminate without notice. You cannot modify workflow forms. The exchange of data with third-party applications can be difficult[3] "
" Support is challenging, you need to go through a lot of issues by yourself[4] "
" Exception handling, audit logs, integrations and other vital features need improvement[5] "
" Very confusing and frustrating for a simple process. Lack of training resources especially for power users[6] "
" As a developer I hated it... the skills were not marketable.[7] "
" In 99% of cases it's a solution in search of a problem, peddled by an expensive consultant.[8] "
" Serious tech debt when you need to maintain/scale-up later.[9] "
" The performance is very slow, especially when using Nintex Forms for SharePoint online. We had huge issues with user acceptance because of this - loading a form takes over 30 seconds.[10] "
" Is Nintex forms down again? Two weeks ago we had a 3 day outage and could not get the form filler or designer to open.[11] "
" Simple approval workflows is about all it can handle reliably. I would not recommend it to someone in hopes of filling a true application need.[12] "
Expect sales calls and unpredictable costs. Hard to budget or compare.
See Tallyfy's transparent pricing insteadTallyfy might not be right for you if...
- It doesn't draw processes in BPMN or flowchart notation
- It has no built-in RPA bots or automatic document generation
- It leaves system-to-system automation to tools such as Power Automate
From written steps to tracked work
Each process is a template you can launch again and again
| Status | Step | Assignee | Deadline |
|---|---|---|---|
| Status: Completed Status: Active Status: Waiting Status: Conditional Status: Up next | 1. Document | TM Team member | |
| Status: Completed Status: Active Status: Waiting Status: Conditional Status: Up next | 2. Track why this works | AI AI agent | |
| Status: Completed Status: Active Status: Waiting Status: Conditional Status: Up next | 3. Improve | TM Team member |
Why Tallyfy is the AI control layer
Set up
Define the recipeLay out your steps, deadlines, and who does each: a person, AI, or a rule.
Run
People + AI togetherLaunch in one click. AI does the routine steps; people approve. No glue code.
Track and improve
Audit and learnWatch every step live, then refine - a gradual shift, never a total redo.
Tallyfy does not charge for basic services
Need help? Onboarding and 1:1 support are free for life, and you can book as many 25-minute screen-sharing calls with our experts as you need.
Book a call
Tallyfy is secure, proven and enterprise-grade
API & Webhooks
Free SSO
Legal & Procurement
Integration hubs
AI & Automation
BI & Data export
Triggers & Forms
Plus Google Drive, Dropbox, SharePoint, Box, and many more via integrations.
Switching from Nintex to Tallyfy
In our experience, moving your main processes takes 2 to 4 weeks
List the repeatable processes you run in Nintex today
Note which systems each process sends data to or reads from
Export your procedures, save each one as a Word or PDF file and upload it; Tallyfy's AI turns it into a template
Connect your other systems through Power Automate, Zapier or Tallyfy's API
Run important processes in both tools for a while before you switch
Frequently Asked Questions
What is Nintex used for?
What exactly is Tallyfy?
Does Tallyfy price differently by country?
Does Tallyfy need SharePoint or its own server?
How does Tallyfy handle process improvement?
How does Tallyfy integrate AI compared to Nintex?
Does Nintex publish its prices?
How can I see real customer reviews of Tallyfy?
Does Tallyfy offer a free trial?
How do forms work in Tallyfy?
Can field and remote staff use Tallyfy?
What kinds of processes do teams run in Tallyfy?
References and Citations
- [1] Nintex review on G2 (accessed February 2025)
- [2] Nintex review on Capterra (accessed February 2025)
- [3] Nintex review on TrustRadius (accessed February 2025)
- [4] Nintex review on SoftwareReviews (accessed February 2025)
- [5] Nintex review on Capterra (accessed February 2025)
- [6] Nintex review on Software Advice (accessed February 2025)
- [7] BPMN failure or success stories? - Reddit (April 2025)
- [8] BPMN failure or success stories? - Reddit (April 2025)
- [9] BPMN failure or success stories? - Reddit (April 2025)
- [10] Nintex review on Capterra (January 2025)
- [11] Nintex forms down AGAIN - Nintex Community (April 2024)
- [12] Nintex review on TrustRadius (January 2025)
7 alternatives to Nintex
Explore other alternatives to Nintex
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Bizagi
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Camunda
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- Processes modeled in BPMN
- Developer hub and documentation
- Governance and control over each process
Oracle BPM
Oracle's Business Process Management Suite
- Installed with Oracle SOA Suite
- Part of Oracle Fusion Middleware
TIBCO BPM
TIBCO's BPM software, formerly ActiveMatrix BPM
- Processes built in TIBCO Business Studio
- Developer server and samples on GitHub
Pick one process. Run it this week.
Start with the one your team repeats most, and stop chasing it.
DISCLAIMER OF AFFILIATION, ACCURACY & LIABILITY
This page is an independent, good-faith comparative review prepared by Tallyfy, Inc. ("Tallyfy") and is based on publicly available information, third-party reviews, and vendor materials current as of October 2026. The content is offered "AS IS" for general informational purposes only and does not constitute professional, technical, or legal advice.
- • No Affiliation. Tallyfy is not affiliated with, endorsed by, or sponsored by Nintex UK Ltd.. "Nintex" and related logos are trademarks or registered trademarks of Nintex UK Ltd.; all such marks appear solely for nominative, comparative reference permitted under the Lanham Act and the doctrine of nominative fair use.
- • Dynamic Information. Features, service levels, and pricing change frequently and may have changed since the compilation date. Users should verify current offerings directly with each vendor before making purchasing decisions.
- • Opinion & First-Amendment Protection. All statements constitute Tallyfy's opinion or commentary, which is protected speech when truthful and non-misleading.
- • No Warranties; Limitation of Liability. Tallyfy disclaims all warranties, express or implied, including accuracy, completeness, merchantability, and fitness for a particular purpose, and will not be liable for any loss or damage arising from reliance on this content.
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