The best alternative to SAP Signavio
SAP Signavio is mainly used to map and analyze business processes. With Tallyfy, your team does the work those processes describe and can see how far along each run is.
- Design - We invented Workflow Made Easy ®
- Pricing - Minimum purchase is 1 full member
- Support - Free expert 1:1 help, for life
- AI - Connect ChatGPT or Claude, and it can complete steps in your processes
In Signavio, a process is drawn as a BPMN diagram like this
A Signavio model shows how a process should run. In Tallyfy, the same process becomes a set of tasks each time it's launched, and you choose who does each one.
People ❤️ Tallyfy
Simple for everyone. Powerful enough for pros.
"We can finally delegate work with confidence and focus on growing the business.
"A paper-based approval for critical purchases could take a couple of days before if someone was waiting for a director to be available for a signature. Now approvals are often completed in minutes.
"Tallyfy has been transformative for us. It's reduced manual errors, sped up processes like onboarding, and helped us document workflows that are critical as we grow. The ability to track tasks and aggregate them in one place saves us so much time and ensures that nothing falls through the cracks.
"It has become a regular thing that people say 'put that in Tallyfy'. They know it by name. It has become the executive approval tool for our company. We have bi-weekly Tallyfy calls where we review what needs approval and what is pending - it keeps everyone aligned.
"Tallyfy is intuitive, fun and visually appealing. We can quickly gather every detail we need from our client in order to finish it on time. All the documents, specific details and comments are in one place.
"It used to take us two days to run monthly client campaigns, now, with the help of Tallyfy, we complete them in just a few hours!
"Tallyfy is a very reliable way to delegate and track tasks with confidence. It has taken the guesswork out of the equation and has helped our team focus on delivering a service within deadlines. Thank you for making my life much easier!
"Tallyfy has revolutionized how we manage our marketing projects at West Community Credit Union. It allows us to quickly launch tailored campaigns and track every moving part, ensuring nothing falls through the cracks. The ease of creating flexible, repeatable processes has saved us significant time and improved team collaboration.
"Tallyfy transformed how we manage client onboarding and policy renewals. It eliminated inefficiencies, reduced meeting times from hours to minutes, and helped us avoid costly penalties by automating key processes. We now have full visibility over tasks, and I no longer need to chase down updates - it's all right there.
"With Tallyfy, we have seen clarity in our processes as well as any bottlenecks. Tallyfy would be a good fit for any company that has a design, approval and implementation process that needs to have a quick turn around and that is growing fast.
"When asked for an update on a pending request, I would have had to look through several email threads, make phone calls, and often have to wait for a reply to give an accurate update. I can now go into Tallyfy and view all of the information in one place. In two seconds, I am able to update the requestor on the status of their order.
"Tallyfy has helped our team streamline the efficiency of our processes. We now have smooth processes from beginning to end - without any steps being forgotten or skipped.
"Our clients and team sail through the Tallyfy process - there is no need for clients to log in, there is one link for everything they need to do, everything saves in real-time - it all works incredibly well! I can't imagine scaling our agency without Tallyfy.
"If you want to be efficient and scale your business then Tallyfy is the way go. There is no question about it.
"Routing multiple documents is far quicker and there's immediate accountability and oversight. After switching to Tallyfy, routing documents and layouts went from taking over a week to taking just 2-3 days.
"We can finally delegate work with confidence and focus on growing the business.
"A paper-based approval for critical purchases could take a couple of days before if someone was waiting for a director to be available for a signature. Now approvals are often completed in minutes.
"Tallyfy has been transformative for us. It's reduced manual errors, sped up processes like onboarding, and helped us document workflows that are critical as we grow. The ability to track tasks and aggregate them in one place saves us so much time and ensures that nothing falls through the cracks.
"It has become a regular thing that people say 'put that in Tallyfy'. They know it by name. It has become the executive approval tool for our company. We have bi-weekly Tallyfy calls where we review what needs approval and what is pending - it keeps everyone aligned.
"Tallyfy is intuitive, fun and visually appealing. We can quickly gather every detail we need from our client in order to finish it on time. All the documents, specific details and comments are in one place.
"It used to take us two days to run monthly client campaigns, now, with the help of Tallyfy, we complete them in just a few hours!
"Tallyfy is a very reliable way to delegate and track tasks with confidence. It has taken the guesswork out of the equation and has helped our team focus on delivering a service within deadlines. Thank you for making my life much easier!
"Tallyfy has revolutionized how we manage our marketing projects at West Community Credit Union. It allows us to quickly launch tailored campaigns and track every moving part, ensuring nothing falls through the cracks. The ease of creating flexible, repeatable processes has saved us significant time and improved team collaboration.
"Tallyfy transformed how we manage client onboarding and policy renewals. It eliminated inefficiencies, reduced meeting times from hours to minutes, and helped us avoid costly penalties by automating key processes. We now have full visibility over tasks, and I no longer need to chase down updates - it's all right there.
"With Tallyfy, we have seen clarity in our processes as well as any bottlenecks. Tallyfy would be a good fit for any company that has a design, approval and implementation process that needs to have a quick turn around and that is growing fast.
"When asked for an update on a pending request, I would have had to look through several email threads, make phone calls, and often have to wait for a reply to give an accurate update. I can now go into Tallyfy and view all of the information in one place. In two seconds, I am able to update the requestor on the status of their order.
"Tallyfy has helped our team streamline the efficiency of our processes. We now have smooth processes from beginning to end - without any steps being forgotten or skipped.
"Our clients and team sail through the Tallyfy process - there is no need for clients to log in, there is one link for everything they need to do, everything saves in real-time - it all works incredibly well! I can't imagine scaling our agency without Tallyfy.
"If you want to be efficient and scale your business then Tallyfy is the way go. There is no question about it.
"Routing multiple documents is far quicker and there's immediate accountability and oversight. After switching to Tallyfy, routing documents and layouts went from taking over a week to taking just 2-3 days.
What switching from Signavio saves
What busywork costs your company
per week
per year
over 5 years
A process map can turn into a tangle of lines
In Tallyfy, each step carries the instructions and form fields the person doing it needs.
Tallyfy vs. Signavio
Describe a process, and Tallyfy's AI suggests the steps for you to review.
The alternatives
BPM, low-code and process modeling platforms
In Tallyfy, business users write a process as plain steps, then launch and track it without diagrams or code.
AI readiness comparison
How Signavio and Tallyfy compare on AI-native capabilities
Before anyone runs a template, an AI assistant you connect can check every path through it and list what's wrong. Tallyfy has a live MCP server with 100+ tools that connects to ChatGPT, Claude, Google Gemini, and Microsoft Copilot Studio.
Which tool is right for you?
Tallyfy is best for
- Operations teams that want to run processes without learning BPMN
- Teams that change processes often and don't want to wait for IT
- Managers who want to see which processes are stuck
- Mid-size companies without dedicated BPM specialists
- Buyers who want to see prices before talking to sales
Consider Signavio for
- Large enterprises with dedicated BPM centers of excellence
- Organizations requiring formal BPMN 2.0 documentation
- SAP environments needing deep ERP integration
- Process mining initiatives with data warehouse connections
What people say about Signavio and tools like it
This is third party content sourced from the public web. You can verify this content if you wish. See our disclaimer and citations section below.
" Biggest problem was the contact to the sales team...Support if you have a bug can take many months (this got worse and worse). Variants of processes (no functionality for it). No To Be processes functionality. Missing Workflow function... Reporting, Dictionary not enterprise-ready → to slow and Reporting limits (250 processes).[1] "
" Inconsistent usage, variable cost based on the data volume to be used for analysis. Dependency on business knowledge high, product cost... The overall product is usable out of the box... But for some of the reporting functions you do need to do some coding...[2] "
" It is complex to integrate Signavio with other softwares and tools which requires learning... this software is some complex to use for people who are not familiar with this tool... User interface of the Signavio is not as easy and other products in the market. Also Integration with other erp is not possible or very challenging.[3] "
" Unfortunately, the SAP - VAD Best Practice Content is not really useful - the processes are neither complete nor correctly modulated... there have been a lot of changes within key account management and so we are facing a little bit a lack of user/customer engagement... Review comments not highlighted anymore in the Process Manager view.[4] "
" Reporting is not out of the box functionality and you need to code to get the data you add via modelling... seems to concentrate on Data mining, and missing the necessarily needed enhancement in the core as well... When you sign up, and you have lots of people depending on is, make sure you have an SLA for Bug fixes agreed...[5] "
" ...when it comes to side ones it sometime lack of performance: for example the Dictionnary module struggles to manage and display data while it's really fast and effective when you acces it from the Process manager module while modeling. Customer support is good and reactive but I would say that it miss some transparency regarding functionalities as Signavio is still under development... the tool is licensed based which is not a problem regarding medium to big sized companies but could be for smaller use like personal or smaller companies.[6] "
" ...overview not so good, expensive, not self explaining... It is very expensive, but functional when you are documenting processes based on... It is not possible to customize the collaboration hub with our company logo.[7] "
" The BPMN modeling approach means only specialists can create or modify workflows. Regular team members have to wait for IT or consultants to make changes.[8] "
" Version management sucked (only 1 dev can work on a BPM at a time).[9] "
" In 99% of cases it's a solution in search of a problem, peddled by an expensive consultant.[10] "
" After SAP acquired Signavio, the prices increased significantly, making it too expensive for our small company to afford.[11] "
" The interface is still stuck about a decade in the past... Some of the buttons are really small, so you can't even see them. Needs modernization for mobile and contemporary app design standards.[12] "
" Tools like Process Manager, Process Intelligence, and Journey Modeler can feel fragmented, making end-to-end workflows less seamless... Advanced Process Mining & Data Integration Setup requires detailed technical configuration and strong data readiness; not always straightforward for new users.[13] "
Expect sales calls and unpredictable costs. Hard to budget or compare.
See Tallyfy's transparent pricing insteadTallyfy might not be right for you if...
- You need models in formal BPMN 2.0 notation
- You want process mining on data from your ERP and other systems
- You need deep, built-in integration with SAP ERP
- Your BPM team's main job is drawing and maintaining process diagrams
What changes when a process moves into Tallyfy
Your team writes the steps, and Tallyfy hands out the tasks
| Status | Step | Assignee | Deadline |
|---|---|---|---|
| Status: Completed Status: Active Status: Waiting Status: Conditional Status: Up next | 1. Document | TM Team member | |
| Status: Completed Status: Active Status: Waiting Status: Conditional Status: Up next | 2. Track why this works | AI AI agent | |
| Status: Completed Status: Active Status: Waiting Status: Conditional Status: Up next | 3. Improve | TM Team member |
Why Tallyfy is the AI control layer
Set up
Define the recipeLay out your steps, deadlines, and who does each: a person, AI, or a rule.
Run
People + AI togetherLaunch in one click. AI does the routine steps; people approve. No glue code.
Track and improve
Audit and learnWatch every step live, then refine - a gradual shift, never a total redo.
Tallyfy does not charge for basic services
Need help? Onboarding and 1:1 support are free for life, and you can book as many 25-minute screen-sharing calls with our experts as you need.
Book a call
Tallyfy is secure, proven and enterprise-grade
API & Webhooks
Free SSO
Legal & Procurement
Integration hubs
AI & Automation
BI & Data export
Triggers & Forms
Plus Google Drive, Dropbox, SharePoint, Box, and many more via integrations.
Switching from SAP Signavio to Tallyfy
In our experience, teams migrate their core processes in 1-2 weeks
Export your procedures from Signavio
Save each one as a Word or PDF file and upload it; Tallyfy's AI turns it into a template
Check each template and choose who does each step
Train your team in one session, with no certification needed
Run old and new side by side for a 2-week transition, then switch over
Frequently Asked Questions
What is SAP Signavio BPM used for?
What exactly is Tallyfy?
Does Tallyfy price differently by country?
How does Tallyfy handle process improvement?
How do SAP Signavio and Tallyfy use AI?
Can I run a process in SAP Signavio?
How do the security standards compare?
Where can I read Tallyfy customer reviews?
Does Tallyfy offer a free trial?
How do I get started with Tallyfy?
Can Tallyfy track the work our Signavio diagrams describe?
Will we need consultants to roll out Tallyfy?
References and Citations
- [1] Signavio review on Capterra - SAP Consultant review (Found February 2025)
- [2] Signavio review on Gartner - Process Mining review (Found February 2025)
- [3] Signavio review on G2 - Integration complexity feedback (Found February 2025)
- [4] Signavio review on Gartner - Best Practice Content review (Found February 2025)
- [5] Signavio review on Capterra - Reporting functionality feedback (Found February 2025)
- [6] Signavio review on Software Advice - Performance issues review (Found February 2025)
- [7] Signavio review on Gartner - Pricing and usability feedback (Found February 2025)
- [8] Signavio review on Gartner - BPMN specialist requirements (Found February 2025)
- [9] BPMN failure or success stories? - Reddit (April 2025)
- [10] BPMN failure or success stories? - Reddit (April 2025)
- [11] SAP Signavio Process Manager Reviews - PeerSpot (January 2025)
- [12] SAP Signavio Process Manager Pros and Cons - PeerSpot (January 2025)
- [13] SAP Signavio Process Transformation Suite Reviews - TrustRadius (January 2025)
7 alternatives to Signavio
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Oracle BPM
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Pick one process. Run it this week.
Start with the one your team repeats most, and stop chasing it.
DISCLAIMER OF AFFILIATION, ACCURACY & LIABILITY
This page is an independent, good-faith comparative review prepared by Tallyfy, Inc. ("Tallyfy") and is based on publicly available information, third-party reviews, and vendor materials current as of October 2026. The content is offered "AS IS" for general informational purposes only and does not constitute professional, technical, or legal advice.
- • No Affiliation. Tallyfy is not affiliated with, endorsed by, or sponsored by SAP SE. "Signavio" and related logos are trademarks or registered trademarks of SAP SE; all such marks appear solely for nominative, comparative reference permitted under the Lanham Act and the doctrine of nominative fair use.
- • Dynamic Information. Features, service levels, and pricing change frequently and may have changed since the compilation date. Users should verify current offerings directly with each vendor before making purchasing decisions.
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