The best alternative to Newgen BPM
Newgen sells NewgenONE, a low-code platform for process automation, content management and customer communications. In Tallyfy, your team lists the steps of a process and works through them as tracked tasks.
- Design - We invented Workflow Made Easy ®
- Pricing - Minimum purchase is 1 full member
- Support - Get expert 1:1 help free, for life
- AI - AI you connect can complete the steps you choose
Newgen's Process Designer includes a BPMN view
The BPMN view gives Newgen process designers a toolbox of standard activities, events and gateways. In Tallyfy, each step is written in plain words, so anyone assigned to it can read it.
People ❤️ Tallyfy
Simple for everyone. Powerful enough for pros.
"We can finally delegate work with confidence and focus on growing the business.
"Tallyfy has been transformative for us. It's reduced manual errors, sped up processes like onboarding, and helped us document workflows that are critical as we grow. The ability to track tasks and aggregate them in one place saves us so much time and ensures that nothing falls through the cracks.
"Tallyfy is intuitive, fun and visually appealing. We can quickly gather every detail we need from our client in order to finish it on time. All the documents, specific details and comments are in one place.
"A paper-based approval for critical purchases could take a couple of days before if someone was waiting for a director to be available for a signature. Now approvals are often completed in minutes.
"It has become a regular thing that people say 'put that in Tallyfy'. They know it by name. It has become the executive approval tool for our company. We have bi-weekly Tallyfy calls where we review what needs approval and what is pending - it keeps everyone aligned.
"It used to take us two days to run monthly client campaigns, now, with the help of Tallyfy, we complete them in just a few hours!
"Tallyfy is a very reliable way to delegate and track tasks with confidence. It has taken the guesswork out of the equation and has helped our team focus on delivering a service within deadlines. Thank you for making my life much easier!
"Tallyfy transformed how we manage client onboarding and policy renewals. It eliminated inefficiencies, reduced meeting times from hours to minutes, and helped us avoid costly penalties by automating key processes. We now have full visibility over tasks, and I no longer need to chase down updates - it's all right there.
"With Tallyfy, we have seen clarity in our processes as well as any bottlenecks. Tallyfy would be a good fit for any company that has a design, approval and implementation process that needs to have a quick turn around and that is growing fast.
"Tallyfy has revolutionized how we manage our marketing projects at West Community Credit Union. It allows us to quickly launch tailored campaigns and track every moving part, ensuring nothing falls through the cracks. The ease of creating flexible, repeatable processes has saved us significant time and improved team collaboration.
"Our clients and team sail through the Tallyfy process - there is no need for clients to log in, there is one link for everything they need to do, everything saves in real-time - it all works incredibly well! I can't imagine scaling our agency without Tallyfy.
"When asked for an update on a pending request, I would have had to look through several email threads, make phone calls, and often have to wait for a reply to give an accurate update. I can now go into Tallyfy and view all of the information in one place. In two seconds, I am able to update the requestor on the status of their order.
"Tallyfy has helped our team streamline the efficiency of our processes. We now have smooth processes from beginning to end - without any steps being forgotten or skipped.
"If you want to be efficient and scale your business then Tallyfy is the way go. There is no question about it.
"Routing multiple documents is far quicker and there's immediate accountability and oversight. After switching to Tallyfy, routing documents and layouts went from taking over a week to taking just 2-3 days.
"We can finally delegate work with confidence and focus on growing the business.
"Tallyfy has been transformative for us. It's reduced manual errors, sped up processes like onboarding, and helped us document workflows that are critical as we grow. The ability to track tasks and aggregate them in one place saves us so much time and ensures that nothing falls through the cracks.
"Tallyfy is intuitive, fun and visually appealing. We can quickly gather every detail we need from our client in order to finish it on time. All the documents, specific details and comments are in one place.
"A paper-based approval for critical purchases could take a couple of days before if someone was waiting for a director to be available for a signature. Now approvals are often completed in minutes.
"It has become a regular thing that people say 'put that in Tallyfy'. They know it by name. It has become the executive approval tool for our company. We have bi-weekly Tallyfy calls where we review what needs approval and what is pending - it keeps everyone aligned.
"It used to take us two days to run monthly client campaigns, now, with the help of Tallyfy, we complete them in just a few hours!
"Tallyfy is a very reliable way to delegate and track tasks with confidence. It has taken the guesswork out of the equation and has helped our team focus on delivering a service within deadlines. Thank you for making my life much easier!
"Tallyfy transformed how we manage client onboarding and policy renewals. It eliminated inefficiencies, reduced meeting times from hours to minutes, and helped us avoid costly penalties by automating key processes. We now have full visibility over tasks, and I no longer need to chase down updates - it's all right there.
"With Tallyfy, we have seen clarity in our processes as well as any bottlenecks. Tallyfy would be a good fit for any company that has a design, approval and implementation process that needs to have a quick turn around and that is growing fast.
"Tallyfy has revolutionized how we manage our marketing projects at West Community Credit Union. It allows us to quickly launch tailored campaigns and track every moving part, ensuring nothing falls through the cracks. The ease of creating flexible, repeatable processes has saved us significant time and improved team collaboration.
"Our clients and team sail through the Tallyfy process - there is no need for clients to log in, there is one link for everything they need to do, everything saves in real-time - it all works incredibly well! I can't imagine scaling our agency without Tallyfy.
"When asked for an update on a pending request, I would have had to look through several email threads, make phone calls, and often have to wait for a reply to give an accurate update. I can now go into Tallyfy and view all of the information in one place. In two seconds, I am able to update the requestor on the status of their order.
"Tallyfy has helped our team streamline the efficiency of our processes. We now have smooth processes from beginning to end - without any steps being forgotten or skipped.
"If you want to be efficient and scale your business then Tallyfy is the way go. There is no question about it.
"Routing multiple documents is far quicker and there's immediate accountability and oversight. After switching to Tallyfy, routing documents and layouts went from taking over a week to taking just 2-3 days.
What switching from Newgen saves
What busywork costs your company
per week
per year
over 5 years
A process map can turn into a tangle of lines
In Tallyfy, each step carries the instructions and form fields the person doing it needs.
Tallyfy vs. Newgen
Describe a process, and Tallyfy's AI suggests the steps for you to review.
The alternatives
BPM, low-code and process modeling platforms
In Tallyfy, business users write a process as plain steps, then launch and track it without diagrams or code.
AI readiness comparison
How Newgen and Tallyfy compare on AI-native capabilities
Before anyone runs a template, an AI assistant you connect can check every path through it and list what's wrong. Tallyfy has a live MCP server with 100+ tools that connects to ChatGPT, Claude, Google Gemini, and Microsoft Copilot Studio.
Which tool is right for you?
Tallyfy is best for
- Mid-sized teams that want a first process running quickly
- Operations teams without their own BPM developers
- Buyers who want published per-seat prices
- Teams that want processes anyone can read without BPMN training
- Teams that run the same process many times, such as onboarding or approvals
Consider Newgen for
- Large enterprises with a BPM center of excellence
- Organizations that need document capture and OCR
- Highly regulated industries such as banking and insurance
- Companies already using Newgen for content management
What people say about Newgen and tools like it
This is third party content sourced from the public web. You can verify this content if you wish. See our disclaimer and citations section below.
" The platform lacks a user drag-and-drop feature, which makes it difficult to create solutions. Creating scanning templates in the DMS application is also cumbersome.[1] "
" The user interface can be improved to make it more intuitive and friendly for the user.[2] "
" Features and functionality as well as customer support can be improved![3] "
" Newgen sales team is highly active. Newgen Delivery team is not up to speed. They are not aware of agile or DevOps concepts.[4] "
" Lack of integrated support between NewGen and Infrrd. No best-practices insights from NewGen and implementation partner HCL. This has caused significant delays in project timing. Inconsistent logic in standard accounting and content structure within the tool. Formatting and accounting values seem to have no or little logic on how they are structured within the tool.[5] "
" Workflow capabilities are not up to the mark and not easy to customize as per workflow or business needs; specifically for finance and accounts workflow with regards to Indian taxation etc.[6] "
" The platform requires significant IT involvement for even basic workflow changes. Business users cannot make modifications without technical support.[7] "
" Most BPM tooling is at least from the 2010s which is an upgrade from 2000s technology.[8] "
" This system is too hardcoded and inflexible... very rigid and controlled. Changes to document templates require extensive IT involvement rather than simple parameterization.[9] "
" The technical support is not very good. They have a very late response and do not have enough expertise. Users often have to solve issues independently.[10] "
" On scalability, if you count the scale from 1 to 10, I would give Newgen a zero. In-house teams cannot enhance existing processes independently; external vendor support is always required.[11] "
Expect sales calls and unpredictable costs. Hard to budget or compare.
See Tallyfy's transparent pricing insteadTallyfy might not be right for you if...
- It won't meet a requirement for formal BPMN models
- It has no built-in document capture or OCR
- It isn't an integration platform for syncing data between systems
Building and running a process in Tallyfy
A form at the start asks for the details once, and later steps can use the answers
| Status | Step | Assignee | Deadline |
|---|---|---|---|
| Status: Completed Status: Active Status: Waiting Status: Conditional Status: Up next | 1. Document | TM Team member | |
| Status: Completed Status: Active Status: Waiting Status: Conditional Status: Up next | 2. Track why this works | AI AI agent | |
| Status: Completed Status: Active Status: Waiting Status: Conditional Status: Up next | 3. Improve | TM Team member |
Why Tallyfy is the AI control layer
Set up
Define the recipeLay out your steps, deadlines, and who does each: a person, AI, or a rule.
Run
People + AI togetherLaunch in one click. AI does the routine steps; people approve. No glue code.
Track and improve
Audit and learnWatch every step live, then refine - a gradual shift, never a total redo.
Tallyfy does not charge for basic services
Need help? Onboarding and 1:1 support are free for life, and you can book as many 25-minute screen-sharing calls with our experts as you need.
Book a call
Tallyfy is secure, proven and enterprise-grade
API & Webhooks
Free SSO
Legal & Procurement
Integration hubs
AI & Automation
BI & Data export
Triggers & Forms
Plus Google Drive, Dropbox, SharePoint, Box, and many more via integrations.
Switching from Newgen to Tallyfy
Two to four weeks to move your core processes
Export your procedures from Newgen
Pick the processes that matter most to move first
Save each one as a Word or PDF file and upload it; Tallyfy's AI turns it into a template
Connect Tallyfy to your other systems through the API or middleware
Run your most important processes in both tools before you switch over
Frequently Asked Questions
What is Newgen used for?
What exactly is Tallyfy and how is it different?
Tallyfy is workflow management software for the processes your team repeats. You write a process once as a template and launch it as many times as you need. It doesn't manage documents or records the way Newgen does.
Does Tallyfy price differently by country?
How does Tallyfy handle AI integration compared to Newgen?
Tallyfy connects to the AI you already pay for, such as ChatGPT or Claude, and that AI can complete steps in your processes. A computer AI agent you connect can also work through steps on screen. Newgen offers agentic AI, and its Enterprise plan adds AI that creates workflows, summarizes content and makes recommendations.
Will my team need training to use Tallyfy?
How does process improvement work in Tallyfy?
Anyone running a task can flag a problem on it, and everyone assigned to that task gets an email and an in-app notification. The task stays open until someone resolves the problem. Whoever looks after the template then fixes it, and the fix applies to future runs.
Does Tallyfy connect to other systems?
Can people attach documents to a step in Tallyfy?
Is setup help included?
How do I get started with Tallyfy?
How do I know people followed the procedure?
Can one process involve several departments?
References and Citations
- [1] G2 Review of Newgen OmniFlow (February 2025)
- [2] G2 Review of Newgen OmniFlow (February 2025)
- [3] Gartner Peer Insights Review of Newgen (February 2025)
- [4] Newgen OmniFlow Review on Capterra (February 2025)
- [5] Gartner Peer Insights Review of Newgen (February 2025)
- [6] Gartner Peer Insights Review of Newgen (February 2025)
- [7] Newgen OmniFlow Review on Software Advice (February 2025)
- [8] BPMN failure or success stories? - Reddit (April 2025)
- [9] PeerSpot - What needs improvement with Newgen OmniFlow? (January 2025)
- [10] PeerSpot - Newgen OmniFlow Reviews (January 2025)
- [11] PeerSpot - Newgen OmniFlow Reviews (January 2025)
7 alternatives to Newgen
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Oracle BPM
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Pick one process. Run it this week.
Start with the one your team repeats most, and stop chasing it.
DISCLAIMER OF AFFILIATION, ACCURACY & LIABILITY
This page is an independent, good-faith comparative review prepared by Tallyfy, Inc. ("Tallyfy") and is based on publicly available information, third-party reviews, and vendor materials current as of November 2026. The content is offered "AS IS" for general informational purposes only and does not constitute professional, technical, or legal advice.
- • No Affiliation. Tallyfy is not affiliated with, endorsed by, or sponsored by Newgen Software Technologies Limited. "Newgen" and related logos are trademarks or registered trademarks of Newgen Software Technologies Limited; all such marks appear solely for nominative, comparative reference permitted under the Lanham Act and the doctrine of nominative fair use.
- • Dynamic Information. Features, service levels, and pricing change frequently and may have changed since the compilation date. Users should verify current offerings directly with each vendor before making purchasing decisions.
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