5 Best Organizational Structure Examples (For Any Business)


Effective Operations? That means - no flowcharts, no Word SOP's, processes (not projects) and digitized tasks.

with blueprints for Client Onboarding · Employee Onboarding · Purchase Requests · AND MORE

Organizational Structure: do you even need to formalize it when you have a relatively small business? The answer to that question is a straightforward “Yes.” Your Organizational Structure not only captures who is responsible for what but also the reporting and communications lines that tie everything together. To give you a better idea on the “why” we’re going to go through 5 of the most popular organizational structures & explain how each works.

Bear this in mind, though. If organizational structure is not clear, there are consequences for your business. Here are some of the things that can go wrong if your organizational structure is fuzzy:

  • Something isn’t going to happen because everyone thinks someone else is responsible.
  • It’ll get duplicated because everyone thinks it’s part of their job.
  • People are going to get mad and frustrated because they don’t know what to do or are treading on each other’s toes.
  • Information fails to flow via the most efficient channel or reach the right people.
  • The business can’t do a single thing without referring to top management who then slowly go crazy because of the workload.

If you’re nodding your head because some of these things are already happening in your business, you’re nearly ready to begin working on your formal structure. Use these organizational structure examples to choose the one that works best for your business.

Are you looking to document and run your processes?

Don't use MS Word or Google Docs, and don't use flowcharts.

Documenting your processes using flowcharts might look pretty and nice – but you can’t run them. Even worse – nobody looks at flowcharts.

Important note

You're probably wondering who we are. Tallyfy is a product that simplifies and automates your business processes. It's the secret to running smooth operations. Instead of creating process diagrams (which nobody looks at), documentation (which you can only read and never action), emails, chats and chaos - you can create and run any process in your company .

Settling for basic and cheap project or task management tools is the biggest mistake you can ever make. You get what you pay for. If you try to save a cent - you will lose a dollar. Wasted time (at $40/hour) is far more expensive than the cost of software. There's a huge difference between process management and project or task management. Processes relieve stress, make things predictable - and help you grow and become efficient. Projects and tasks are just ad-hoc, unpredictable chaos.

It's important to understand that context before you carry on reading. Successful people are smart enough to fundamentally the way they work "right now" and amaze themselves and everyone else with new ideas. You can stop fighting uphill battles every day immediately - and drive more personal success in your career by introducing the of creating, tracking and even enjoying tasks with your coworkers.

Anyway ... sorry for the interruption! Let's resume the rest of the article.


Line Organizational Structure

line organizational structure graph

This is the most traditional of the organizational structures that businesses use. There’s an executive at the top of the heap, people responsible for each area (the director tier is for bigger businesses), and teams of people who do the work in each department.

The advantage of this type of organizational structure lies in its simplicity. The disadvantage lies in its rigidity and the length of time needed for information to flow through the organization. Everyone just gets on with the allocated task.

If you look at the lines in the diagram, you’ll see that each tier only takes instructions from, and communicates with, its immediate superior. There’s no collaboration going on here. As the saying goes, “One hand doesn’t know what the other is doing.” Since there’s no horizontal communication going on, the “big boss” has to coordinate everything.

Having said that, this type of organizational structure could work for businesses who work according to a rigid routine, collaborate informally, and don’t employ many people.

Functional Organizational Structure

functional organizational structure graph

As you can see, this structure is very similar to the traditional line structure, but there are far more lines of communication. In this organizational structure example, we can see that although both directors have people over whom they have direct authority, they can also send information to managers they don’t directly control. The same is true of the managers’ relationship with teams.

Side note

Are you interested in truly useful analysis of the latest trends in business tech and ops? Talking from the Trenches is published once every 2 weeks by Tallyfy and it's unmissable. You'll be smarter and better informed automatically. So - don't leave this page without subscribing to it.

Please enter a valid email address
That address is already subscribed
Please confirm you're not a robot!
Please check your inbox right now to activate your subscription.

Anyway ... we'll continue from where we left off above.

The purchasing department may want the financial manager to pay an authorized supplier. No problem. The team member goes straight to the financial manager. A team leader in production needs help from the HR manager, or HR wants to task the production team leader with something. There’s a direct line of communication open.

Communication is vital to the successful implementation of this organizational structure example.

Line and Staff Organizational Structure

line and staff organizational structure graph

To understand this structure, we first need to understand what “staff” means in this context. Staff members are advisors. They provide technical information, advice, and opinions. They may be able to authorize certain activities, and they might compile reports that help with decision-making.

This type of organizational structure works best for companies in specialist fields. It’s typical of businesses who need experts in knowledge areas like engineering, sciences, law, or insurance.

Project-Based Structure

project-based structure graph

If your business engages in projects that differ from client to client and from project brief to project brief, being able to assemble the right team for the job is helpful.

This organizational structure example changes all the time. The director appoints a leader for every project and makes people who have the necessary expertise part of the team. When the project finishes, team leaders and managers are assigned to new projects.

You’ll choose this type of organizational structure if your business takes on projects that require teams of specialized employees and lots of collaboration. The big advantage is that you can always choose the best team for any particular project. Mix and match teams as necessary.

The drawbacks? Teams must adapt to a new set of colleagues, and sometimes a new manager, every time they tackle a new task. The manager has to be an all-rounder, controlling all the traditional management functions of finance, marketing, HR, operations, and so on. One way around this is to have a functional structure that serves all the project leaders in the project-based structure.

Matrix Structure



Marketing OperationsFinanceHRM
Marketing ManagerOperations ManagerFinance ManagerHR Manager
Project AMarketing Team (A)Operations Team (A)Finance Team (A)HR Team (A)
Project BMarketing Team (B)Operations Team (B)Finance Team (B)HR Team (B)
Project CMarketing Team (C)Operations Team (C)Finance Team (C)HR Team (C)
Project DMarketing Team (D)Operations Team (D)Finance Team (D)HR Team (D)

This hybrid organizational structure example tries to combine a functional organizational structure with a matrix-based one. In this instance, the business is also project-based, but the team follows a functional structure.

Each team leader is assigned a representative or team from each traditional functional area that would apply to the project and its team.  This functional team member reports to the project leader as well as the functional manager in his or her area of specialization. That’s right; there are two “bosses.” It can work, but it can also present challenges.

The functional manager’s job is to see that employees and activities align with the company’s policies and standards. The team leader’s job is making sure that the team completes the project as planned.

Organizational Structure Examples: Final Thoughts

Each organizational structure has its pros and cons. The trick is to find a form of organizational structure in which your business gets the most benefit from the pros and suffers least from the cons.

There are side-issues to consider too. For example, with the more traditional, pyramid-shaped structures, will your organization have a “flatter” pyramid or a taller, pointier one? Again, the answers depend on your business’s needs and activities.


Simplify your processes

Tallyfy can save up to 2 hours per person per day that’s often wasted on busywork. It’s the new and simple way to track business processes across your company.


Assign, automate, track and train in one, beautiful system. It's amazingly easy and deliciously powerful.

One thought on “5 Best Organizational Structure Examples (For Any Business)

Leave a Reply

Your email address will not be published. Required fields are marked *