Increase Efficiency With Business Process Integration

Every organization uses dozens of different software tools to manage their day-to-day work - and business process management (BPM) is simply one part of it.

To get most out of your BPM software, it needs to have integrations with the rest of your tools.

Otherwise, you won’t be able to fully automate or streamline your processes.

For old-school process management software, this can be extremely expensive and time-consuming.

Your engineers would have to manually integrate the software with the rest of your tools.

The new wave of BPM tools, however, makes business process integration significantly easier.

Most can be connected to your favorite SaaS tools without even needing to write a line of code.

What is business process integration?

Business process integration is the capability to integrate your BPM software with other systems.

It’s essential if you’re looking to get the most out of BPMS.

Ideally, you’d want to automate or streamline your processes end-to-end, which is impossible with only one system.

You might want to, for example, kick off an onboarding process within your BPM software as soon as there’s a new entry in the CRM. This type of trigger-based automation is consistently cited as the most valuable integration pattern - one mid-sized media production team told us they saved $57,480 per year by connecting their order system to their workflow tool, eliminating a full-time resource that was previously just coordinating handoffs.

There are 3 different types of business process integrations that make this possible…

• Process Trigger - Event happening in a certain system triggers a process in your BPM, as with the onboarding example.
• Pull - The data is automatically transferred from any given system to the BPM, allowing for participants in the process to make use of it.
• Push - Transferring the data from the BPM to a different system. So for example, if the process in question is hiring, it could be the transfer of the successful candidate’s data to the HRM system.

Templates ready for integration

Example Procedure

Employee Onboarding

1HR - Set up payroll and send welcome email

2IT - Order equipment and set up workstation

3Office Manager - Prepare physical workspace

4IT - Create accounts and system access

5HR - Welcome meeting and company orientation

+3 more steps

View template

Example Procedure

Leasing - Tenant Onboarding

1Record rental property information and specifications

2Collect and verify prospective tenant information

3Run comprehensive tenant background and credit screening

4Compile lease agreement details and terms

5Draft and prepare legally binding lease contract

+8 more steps

View template

Example Procedure

Internal Purchase Order Request

1Submit Purchase Order Request Form

2Finance Manager: Review Standard Purchase Order (Under $10k)

3Update Procurement System Status to Rejected

4Notify Employee: Purchase Order Rejected

5Generate Official Purchase Order Number (Standard PO)

+10 more steps

View template

Modern workflow automation platforms make these integration patterns accessible without custom development. At Tallyfy, we’ve seen teams eliminate entire categories of manual work simply by connecting their existing tools through a central workflow hub. Instead of building point-to-point connections, you get a unified system that handles triggers, data movement, and process orchestration in one place.

No-code business process integration

If you wanted to integrate your Legacy BPM software with other systems, you’d have a very hard time.

You would actually have to hire a team of engineers to tie the different software tools together using APIs.

For those without a tech background, this means the engineers would have to put a lot of work and code to get this to work.

As a given, this can be both extremely expensive and time-consuming.

If you’re using one of the newer BPM solutions, though, there might be a workaround to this.

Business Process Management Software such as Tallyfy come with an integration with integration platforms like Zapier, which is one of several platforms out there for connecting different apps together.

So, instead of spending time and effort on creating integrations manually, you might want to pick a BPM provider that works with integration platforms.

This can especially come in handy if you’re using more than 2 systems since this makes business process integration significantly harder.

Instead of having to bother with connecting all those systems together, you just focus on making everything work through your chosen integration platform.

Tallyfy - no-code BPM software that supports process integration

Tallyfy is one of the best up-and-coming process management solutions. Worth a look. A 6-person property management team told us they consolidated 4+ fragmented tools (WhatsApp, Asana, Google Calendar, spreadsheets) into one integrated system and reduced their tenant onboarding time from 5 days to 2 days - a 60% reduction - while managing 98 active workflows simultaneously.

The software comes with integration capabilities, making it significantly easier to connect all of your different systems.

Beyond that, Tallyfy comes with a handful of new features that makes it stand out from your average Legacy BPM software…

• No-Code Platform - The older BPM software is known for being extremely hard to use. You need specialists to set up and configure your processes, as well as provide special training for your employees to be able to work with the system. Tallyfy is built with simplicity in mind. Just about everyone in your organization can create and work with processes.
• Cloud-Based - On-site software takes a lot of engineering power to set up. You’d need a specialized team who’d spend a lot of time making BPM work for you. This, as a given, can be expensive and time-consuming. On the other hand, since Tallyfy is based on the cloud, all it takes to start working is a quick registration.

So, if you’re looking to adopt business process management within your organization, give Tallyfy a try.

It’s free to start!