The best alternative to Zoho Projects
Tallyfy evolves your operations from ad-hoc projects to reliable and scalable processes
- Run processes not projects - Uniquely better
- Design - We invented Workflow Made Easy ®
- Support - Get expert 1:1 help free - for life
People ❤️ Tallyfy
Simple for everyone. Robust for champs.
"We can finally delegate work with confidence and focus on growing the business.
"A paper-based approval for critical purchases could take a couple of days before if someone was waiting for a director to be available for a signature. Now approvals are often completed in minutes.
"Tallyfy has been transformative for us. It's reduced manual errors, sped up processes like onboarding, and helped us document workflows that are critical as we grow. The ability to track tasks and aggregate them in one place saves us so much time and ensures that nothing falls through the cracks.
"Tallyfy is intuitive, fun and visually appealing. We can quickly gather every detail we need from our client in order to finish it on time. All the documents, specific details and comments are in one place.
"It has become a regular thing that people say 'put that in Tallyfy'. They know it by name. It has become the executive approval tool for our company. We have bi-weekly Tallyfy calls where we review what needs approval and what is pending - it keeps everyone aligned.
"It used to take us two days to run monthly client campaigns, now, with the help of Tallyfy, we complete them in just a few hours!
"Tallyfy is a very reliable way to delegate and track tasks with confidence. It has taken the guesswork out of the equation and has helped our team focus on delivering a service within deadlines. Thank you for making my life much easier!
"Our clients and team sail through the Tallyfy process - there is no need for clients to log in, there is one link for everything they need to do, everything saves in real-time - it all works incredibly well! I can't imagine scaling our agency without Tallyfy.
"Tallyfy has revolutionized how we manage our marketing projects at West Community Credit Union. It allows us to quickly launch tailored campaigns and track every moving part, ensuring nothing falls through the cracks. The ease of creating flexible, repeatable processes has saved us significant time and improved team collaboration.
"Tallyfy transformed how we manage client onboarding and policy renewals. It eliminated inefficiencies, reduced meeting times from hours to minutes, and helped us avoid costly penalties by automating key processes. We now have full visibility over tasks, and I no longer need to chase down updates - it's all right there.
"With Tallyfy, we have seen clarity in our processes as well as any bottlenecks. Tallyfy would be a good fit for any company that has a design, approval and implementation process that needs to have a quick turn around and that is growing fast.
"Tallyfy has helped our team streamline the efficiency of our processes. We now have smooth processes from beginning to end - without any steps being forgotten or skipped.
"If you want to be efficient and scale your business then Tallyfy is the way go. There is no question about it.
"Routing multiple documents is far quicker and there's immediate accountability and oversight. After switching to Tallyfy, routing documents and layouts went from taking over a week to taking just 2-3 days.
"We can finally delegate work with confidence and focus on growing the business.
"A paper-based approval for critical purchases could take a couple of days before if someone was waiting for a director to be available for a signature. Now approvals are often completed in minutes.
"Tallyfy has been transformative for us. It's reduced manual errors, sped up processes like onboarding, and helped us document workflows that are critical as we grow. The ability to track tasks and aggregate them in one place saves us so much time and ensures that nothing falls through the cracks.
"Tallyfy is intuitive, fun and visually appealing. We can quickly gather every detail we need from our client in order to finish it on time. All the documents, specific details and comments are in one place.
"It has become a regular thing that people say 'put that in Tallyfy'. They know it by name. It has become the executive approval tool for our company. We have bi-weekly Tallyfy calls where we review what needs approval and what is pending - it keeps everyone aligned.
"It used to take us two days to run monthly client campaigns, now, with the help of Tallyfy, we complete them in just a few hours!
"Tallyfy is a very reliable way to delegate and track tasks with confidence. It has taken the guesswork out of the equation and has helped our team focus on delivering a service within deadlines. Thank you for making my life much easier!
"Our clients and team sail through the Tallyfy process - there is no need for clients to log in, there is one link for everything they need to do, everything saves in real-time - it all works incredibly well! I can't imagine scaling our agency without Tallyfy.
"Tallyfy has revolutionized how we manage our marketing projects at West Community Credit Union. It allows us to quickly launch tailored campaigns and track every moving part, ensuring nothing falls through the cracks. The ease of creating flexible, repeatable processes has saved us significant time and improved team collaboration.
"Tallyfy transformed how we manage client onboarding and policy renewals. It eliminated inefficiencies, reduced meeting times from hours to minutes, and helped us avoid costly penalties by automating key processes. We now have full visibility over tasks, and I no longer need to chase down updates - it's all right there.
"With Tallyfy, we have seen clarity in our processes as well as any bottlenecks. Tallyfy would be a good fit for any company that has a design, approval and implementation process that needs to have a quick turn around and that is growing fast.
"Tallyfy has helped our team streamline the efficiency of our processes. We now have smooth processes from beginning to end - without any steps being forgotten or skipped.
"If you want to be efficient and scale your business then Tallyfy is the way go. There is no question about it.
"Routing multiple documents is far quicker and there's immediate accountability and oversight. After switching to Tallyfy, routing documents and layouts went from taking over a week to taking just 2-3 days.
Tallyfy vs. Zoho Projects
Which tool is right for you?
Honest comparison to help you make the right choice
Tallyfy is best for
- Repeatable operational processes that run the same way every time
- Teams needing workflow automation beyond project task lists
- Organizations wanting simple adoption without complex configuration
- Operations requiring accountability and compliance tracking
- Companies escaping the Zoho ecosystem complexity
Zoho Projects may be better for
- Teams already deep in the Zoho ecosystem needing project tracking
- Organizations needing Gantt charts and project timelines
- Budget-conscious teams wanting basic project management
- Companies prioritizing ecosystem integration over specialized workflows
Here's why people don't like Zoho Projects
This is third party content sourced from the public web. You can verify this content if you wish. See our disclaimer and citations section below.
" We are moving to another vendor...[1] "
" This makes us look stupid towards our clients - hence - I wouldn't recommend Zoho Projects to any agency that values their clients...[2] "
" One of the main drawbacks we've encountered with the Zoho Projects is the significant price jump between the Premium and Enterprise tiers. We only need a few specific features from the Enterprise category, but there's no option for a lower price based on our requirements. It would be beneficial if they could introduce more flexible pricing options to accommodate businesses with specific needs...[3] "
" The CRM calendar is atrocious. no color customizations, extremely poor interface when viewing 2+ users' calendars at once, inability to have custom icons or filters or color-coordinated rules or modify which fields display without clicking into the details. The CRM calendar is straight out of the year 2000. ... contact list views are limited to only 100 records at a time...[4] "
" Anything outside of Mail, CRM, Expense, Recruit, and maybe Desk is hair-pullingly terrible. They promise that all of their "apps" are interoperable, but these integrations are either half-assed to the point of uselessness or so full of bugs you can't rely on them. Zoho Projects is the worst of the bunch - most of our teams are using other apps on the side just to avoid using it...[5] "
" Pricing - I had only 5 users accepted in Zoho Projects and the software kept insisting to push me to the paid tier...[6] "
" The Zoho Projects is, without a doubt, one of the least user-friendly and most aggravating pieces of software I have ever worked with. It has some of the worst user experience and interface (UI) that I have ever seen, and it is missing some of the most fundamental capabilities that a project management software ought to have. It has been nothing but a hassle from the beginning to the end...[7] "
" Zoho Projects is a joke! It needs automation with as much depth as CRM. Seriously who are you people serving with these half-cocked...[8] "
" The interface feels outdated and clunky compared to modern project management tools. Zoho Projects lacks the polish and intuitive design that you'd expect from a contemporary software solution. Navigation can be confusing and the learning curve is steep for new users...[9] "
" The reporting features in Zoho Projects are limited and don't provide the depth of analytics needed for serious project management. Custom reporting is difficult to set up and the dashboard lacks visual appeal and meaningful insights...[10] "
" This could be a great basic and affordable project system if Zoho would just fix some basic day to day usability issues. As it is, it's frustrating and not flexible enough in some basic ways. The system doesn't remember your preferred view and constantly changes on you. The Kanban view is next to useless - it allows for no sorting at all...[11] "
" Customer service makes me frustrated because it's so hard to get them to begin with and then it's still a circus getting whatever problem it is sorted out. A number of users report difficulty reaching customer support, citing slow response times and limited availability during North American hours...[12] "
" Zoho Projects is very busy and can get a bit frustrating when it comes to notification overload. Really lacks a logic for prioritizing what I need to know. As great as the features are, the functionality of the software can be quite frustrating. The interface is bland and can be very difficult to navigate...[13] "
- Up to 5 users
- 5GB storage
- 3 projects
- Up to 50 users
- 100GB storage
- Unlimited projects
- Unlimited users
- 120GB storage
- SSO/2FA
Tallyfy might not be right for you if...
Tallyfy isn't for everyone. Here's when it may not fit:
- Not part of an all-in-one business suite like Zoho One
- Focused on workflow automation rather than project Gantt charts
- May not suit teams needing deep Zoho CRM or other Zoho integrations
- Better for operational processes than creative project management
From ad-hoc projects to repeatable processes
Turn chaos into consistency
Is Zoho Projects the answer?
Are you hearing this at work? That's busywork
Enter between 1 and 150,000
Enter between 0.5 and 40
Enter between $10 and $1,000
Based on $30/hr x 4 hrs/wk
Your loss and waste is:
every week
What you are losing
Cash burned on busywork
per week in wasted wages
What you could have gained
160 extra hours could create:
per week in real and compounding value
Total cumulative impact over time (real cost + missed opportunities)
You are bleeding cash, annoying every employee and killing dreams.
It's a no-brainer
Tallyfy does not charge for basic services
Need help? Unlike costly "professional services" for Zoho Projects - Tallyfy guarantees free 25-minute screen-sharing calls with workflow experts for life.
SCHEDULE A CALL
Fair Price Guarantee
If your company is based in a country where the GDP per capita is significantly lower than the USA, we offer a discount on our pricing. This ensures fair pricing for companies worldwide.
FAIR PRICE GUARANTEETallyfy is secure, proven and enterprise-grade
API & Webhooks
Free SSO
Middleware
BI & Data Export
Events & Triggers
AI & Automation
Security
Documents
Analytics & Metrics
Email Integration
Legal & Enterprise
Switching from Zoho Projects to Tallyfy
In our experience, teams migrate core processes in 1-2 weeks
Identify which Zoho Projects workflows are actually repeatable processes
Export task templates and workflow documentation from Zoho
Recreate core processes in Tallyfy with proper automation
Set up assignments and deadlines that track automatically
Train your team on the difference between projects and processes
Frequently Asked Questions
What is Zoho Projects used for?
What exactly is Tallyfy and how is it different?
Why should companies move from project management to process management?
Does Zoho Projects offer a discount for certain countries?
How does Tallyfy handle process improvement?
How does AI integration differ between Tallyfy and Zoho Projects?
What are the key problems with Zoho Projects?
How can I see real customer reviews of Tallyfy?
Does Tallyfy offer free professional services?
How do I get started with Tallyfy?
What happens when teams try to use Zoho Projects for repeatable workflows?
Is the Zoho ecosystem an advantage or a trap?
References and Citations
- [1] Zoho Projects review on G2 (February 2025)
- [2] Zoho Projects review on G2 (February 2025)
- [3] Zoho Projects review on G2 (February 2025)
- [4] Zoho Projects review on Reddit (February 2025)
- [5] Zoho Projects review on Hacker News (February 2025)
- [6] Zoho Projects review on Capterra (February 2025)
- [7] Zoho Projects review on Software Advice (February 2025)
- [8] Zoho Projects review on Reddit (February 2025)
- [9] Zoho Projects review on GetApp (February 2025)
- [10] Zoho Projects review on TrustRadius (February 2025)
- [11] Zoho Projects review on Software Advice (January 2025)
- [12] Zoho Projects review on Techjockey (January 2025)
- [13] Zoho Projects review on Software Advice (January 2025)
Other alternatives to Zoho Projects
Explore more options in the same category
Tallyfy is a far better alternative to Zoho Projects
Ready to switch from Zoho Projects?
See how Tallyfy can transform your workflow management
Schedule a Demo
Ready to switch to a better workflow solution?
See why teams choose Tallyfy over the competition
DISCLAIMER OF AFFILIATION, ACCURACY & LIABILITY
This page is an independent, good-faith comparative review prepared by Tallyfy, Inc. ("Tallyfy") and is based on publicly available information, third-party reviews, and vendor materials current as of January 2026. The content is offered "AS IS" for general informational purposes only and does not constitute professional, technical, or legal advice.
- • No Affiliation. Tallyfy is not affiliated with, endorsed by, or sponsored by Zoho Corporation Pvt. Ltd.. "Zoho Projects" and related logos are trademarks or registered trademarks of Zoho Corporation Pvt. Ltd.; all such marks appear solely for nominative, comparative reference permitted under the Lanham Act and the doctrine of nominative fair use.
- • Dynamic Information. Features, service levels, and pricing change frequently and may have changed since the compilation date. Users should verify current offerings directly with each vendor before making purchasing decisions.
- • Opinion & First-Amendment Protection. All statements constitute Tallyfy's opinion or commentary, which is protected speech when truthful and non-misleading.
- • No Warranties; Limitation of Liability. Tallyfy disclaims all warranties-express or implied-including accuracy, completeness, merchantability, and fitness for a particular purpose, and will not be liable for any loss or damage arising from reliance on this content.
- • Overall Website Terms. Your use of this website is subject to our terms and conditions.