The best alternative to Wrike
Tallyfy evolves your operations from ad-hoc projects to reliable and scalable processes
- Run processes not projects - Uniquely better
- Design - We invented Workflow Made Easy ®
- Support - Get expert 1:1 help free - for life
People ❤️ Tallyfy
Simple for everyone. Robust for champs.
"Tallyfy has been transformative for us. It's reduced manual errors, sped up processes like onboarding, and helped us document workflows that are critical as we grow. The ability to track tasks and aggregate them in one place saves us so much time and ensures that nothing falls through the cracks.
"We can finally delegate work with confidence and focus on growing the business.
"A paper-based approval for critical purchases could take a couple of days before if someone was waiting for a director to be available for a signature. Now approvals are often completed in minutes.
"Tallyfy is intuitive, fun and visually appealing. We can quickly gather every detail we need from our client in order to finish it on time. All the documents, specific details and comments are in one place.
"It has become a regular thing that people say 'put that in Tallyfy'. They know it by name. It has become the executive approval tool for our company. We have bi-weekly Tallyfy calls where we review what needs approval and what is pending - it keeps everyone aligned.
"It used to take us two days to run monthly client campaigns, now, with the help of Tallyfy, we complete them in just a few hours!
"Tallyfy is a very reliable way to delegate and track tasks with confidence. It has taken the guesswork out of the equation and has helped our team focus on delivering a service within deadlines. Thank you for making my life much easier!
"Our clients and team sail through the Tallyfy process - there is no need for clients to log in, there is one link for everything they need to do, everything saves in real-time - it all works incredibly well! I can't imagine scaling our agency without Tallyfy.
"Tallyfy transformed how we manage client onboarding and policy renewals. It eliminated inefficiencies, reduced meeting times from hours to minutes, and helped us avoid costly penalties by automating key processes. We now have full visibility over tasks, and I no longer need to chase down updates - it's all right there.
"Tallyfy has revolutionized how we manage our marketing projects at West Community Credit Union. It allows us to quickly launch tailored campaigns and track every moving part, ensuring nothing falls through the cracks. The ease of creating flexible, repeatable processes has saved us significant time and improved team collaboration.
"With Tallyfy, we have seen clarity in our processes as well as any bottlenecks. Tallyfy would be a good fit for any company that has a design, approval and implementation process that needs to have a quick turn around and that is growing fast.
"Tallyfy has helped our team streamline the efficiency of our processes. We now have smooth processes from beginning to end - without any steps being forgotten or skipped.
"If you want to be efficient and scale your business then Tallyfy is the way go. There is no question about it.
"Routing multiple documents is far quicker and there's immediate accountability and oversight. After switching to Tallyfy, routing documents and layouts went from taking over a week to taking just 2-3 days.
"Tallyfy has been transformative for us. It's reduced manual errors, sped up processes like onboarding, and helped us document workflows that are critical as we grow. The ability to track tasks and aggregate them in one place saves us so much time and ensures that nothing falls through the cracks.
"We can finally delegate work with confidence and focus on growing the business.
"A paper-based approval for critical purchases could take a couple of days before if someone was waiting for a director to be available for a signature. Now approvals are often completed in minutes.
"Tallyfy is intuitive, fun and visually appealing. We can quickly gather every detail we need from our client in order to finish it on time. All the documents, specific details and comments are in one place.
"It has become a regular thing that people say 'put that in Tallyfy'. They know it by name. It has become the executive approval tool for our company. We have bi-weekly Tallyfy calls where we review what needs approval and what is pending - it keeps everyone aligned.
"It used to take us two days to run monthly client campaigns, now, with the help of Tallyfy, we complete them in just a few hours!
"Tallyfy is a very reliable way to delegate and track tasks with confidence. It has taken the guesswork out of the equation and has helped our team focus on delivering a service within deadlines. Thank you for making my life much easier!
"Our clients and team sail through the Tallyfy process - there is no need for clients to log in, there is one link for everything they need to do, everything saves in real-time - it all works incredibly well! I can't imagine scaling our agency without Tallyfy.
"Tallyfy transformed how we manage client onboarding and policy renewals. It eliminated inefficiencies, reduced meeting times from hours to minutes, and helped us avoid costly penalties by automating key processes. We now have full visibility over tasks, and I no longer need to chase down updates - it's all right there.
"Tallyfy has revolutionized how we manage our marketing projects at West Community Credit Union. It allows us to quickly launch tailored campaigns and track every moving part, ensuring nothing falls through the cracks. The ease of creating flexible, repeatable processes has saved us significant time and improved team collaboration.
"With Tallyfy, we have seen clarity in our processes as well as any bottlenecks. Tallyfy would be a good fit for any company that has a design, approval and implementation process that needs to have a quick turn around and that is growing fast.
"Tallyfy has helped our team streamline the efficiency of our processes. We now have smooth processes from beginning to end - without any steps being forgotten or skipped.
"If you want to be efficient and scale your business then Tallyfy is the way go. There is no question about it.
"Routing multiple documents is far quicker and there's immediate accountability and oversight. After switching to Tallyfy, routing documents and layouts went from taking over a week to taking just 2-3 days.
Tallyfy vs. Wrike
Which tool is right for you?
Honest comparison to help you make the right choice
Tallyfy is best for
- Repeatable operational processes with clear ownership
- Teams needing simple onboarding and training
- Organizations wanting fast time-to-value
- Non-technical users who find enterprise tools complex
- Companies seeking transparent, predictable pricing
Wrike may be better for
- Large enterprise PMOs with complex portfolios
- Marketing teams needing advanced proofing and approvals
- Organizations with complex resource management needs
- Teams requiring deep customization and integrations
Here's why people don't like Wrike
This is third party content sourced from the public web. You can verify this content if you wish. See our disclaimer and citations section below.
" This thing is super confusing to navigate once you start adding multiple projects[1] "
" App crashes suddenly. The automation is poor and even some reports/features are not designed to meet the needs of all companies. The reporting part included in the business packages is not sufficient and it is necessary to switch to much more expensive packages.[2] "
" There is a significant amount of learning and coaching required to get up and running properly. You WILL need multiple sessions with a rep to understand all of the functionality and get your groundwork set up correctly to ensure success.[3] "
" Although it is great for managing projects and tracking progress, it can become a bit cumbersome when managing large teams and lots of tasks. Additionally, the pricing structure can make it a bit costly for teams that need lots of users.[4] "
" Interpreting and comprehending comments for an assignment is more complex, and other team members may need help finding essential data to finish their work efficiently.[5] "
" The mobile application is not the best available in the market, and many corrections and enhancements can be made there.[6] "
" Hard to navigate; As an admin level user for myself it is very easy to get 'lost' within, as I have access to all projects, tasks, and PM features.[7] "
" I am an end-user and find it very hard to use intuitively. The email notifications are long and complicated to follow, approvals are messy, and my to-do box doesn't accurately reflect what I'm being asked to do.[8] "
" Wrike is unnecessarily complex for what it does. The interface is cluttered and overwhelming, especially for new users. We switched to something simpler after our team kept complaining about how hard it was to use.[9] "
" The learning curve is steep and the platform feels over-engineered for most business needs. Customer support response times are also quite slow.[10] "
" Wrike gives the illusion that it is simply priced per user. It does not transparently say that you can purchase seats only in groups. You must pay in groups of 5 for up to 30 users, groups of 10 for between 30 and 100 users, and groups of 25 for more than 100 users. Only need 11 users? You must buy 15 seats.[11] "
" It took over 3 days to hear back on a submitted support request, and there is no real-time phone or chat support available. My page kept loading no matter how many times I refreshed it.[12] "
" There is no functionality, and it is difficult to locate any features. I will be uninstalling the application. The app is completely unusable.[13] "
- Unlimited users
- 2GB storage
- 3-25 users
- Gantt charts
- 5-200 users
- 5GB per user
- SSO
- Advanced admin
- Advanced analytics
- Job roles
Tallyfy might not be right for you if...
Tallyfy isn't for everyone. Here's when it may not fit:
- Not designed for complex project portfolio management
- May not suit teams needing advanced resource capacity planning
- Focused on process automation rather than project timelines and Gantt charts
- Better for operational consistency than creative project variability
From ad-hoc projects to repeatable processes
Turn chaos into consistency
Is Wrike worth the cost?
Are you hearing this at work? That's busywork
Enter between 1 and 150,000
Enter between 0.5 and 40
Enter between $10 and $1,000
Based on $30/hr x 4 hrs/wk
Your loss and waste is:
every week
What you are losing
Cash burned on busywork
per week in wasted wages
What you could have gained
160 extra hours could create:
per week in real and compounding value
Total cumulative impact over time (real cost + missed opportunities)
You are bleeding cash, annoying every employee and killing dreams.
It's a no-brainer
Tallyfy does not charge for basic services
Need help? Unlike costly "professional services" for Wrike - Tallyfy guarantees free 25-minute screen-sharing calls with workflow experts for life.
SCHEDULE A CALL
Fair Price Guarantee
If your company is based in a country where the GDP per capita is significantly lower than the USA, we offer a discount on our pricing. This ensures fair pricing for companies worldwide.
FAIR PRICE GUARANTEETallyfy is secure, proven and enterprise-grade
API & Webhooks
Free SSO
Middleware
BI & Data Export
Events & Triggers
AI & Automation
Security
Documents
Analytics & Metrics
Email Integration
Legal & Enterprise
Switching from Wrike to Tallyfy
In our experience, teams transition core processes in 2-3 weeks
Automated Migration Tool Available
We provide an open-source migration script specifically for Wrike users.
View Wrike Migrator on GitHubIdentify which Wrike workflows are repeatable processes vs one-off projects
Export process documentation and workflow structures from Wrike
Recreate core operational processes in Tallyfy with proper templates
Set up automation rules to replace complex Wrike configurations
Train your team on the simpler, process-focused approach
Frequently Asked Questions
What is Wrike used for?
Wrike is primarily designed as a project management tool focused on handling ad-hoc tasks and projects. While it may be useful for managing one-off projects, it appears to lack the capability to handle repeatable processes effectively. This could be a significant limitation because successful businesses often need to focus on standardizing and automating their operations through processes, not just managing random projects.
What exactly is Tallyfy and how is it different?
Tallyfy is a specialized process management system that brings order to operational chaos. Unlike project tools, it focuses on tracking and automating repeatable workflows that form the backbone of your business. Users typically save 2 hours per person daily through automated tracking, smart delegation, and consistent process execution. This approach ensures quality outcomes and makes it easier to scale operations without friction.
Does Wrike have a discount for certain countries?
Wrike may maintain standard pricing globally, which can be prohibitively expensive for businesses in developing economies. In contrast, Tallyfy offers thoughtful, permanent discounts based on each country's GDP per capita through our Fair Price Guarantee. This ensures fair pricing and accessibility for businesses worldwide, reflecting a genuine commitment to global business enablement.
Why should businesses focus on processes instead of projects?
While Wrike focuses on project management, successful scaling requires standardized processes. Processes are repeatable, measurable, and improvable, unlike one-off projects. This makes them ideal for automation, quality control, and consistent delivery - all crucial for business growth.
How does Tallyfy handle process improvement?
Tallyfy excels at continuous improvement through its elegant feedback system. Users can leave contextual comments directly within processes, which are automatically routed to process owners for review. This creates a natural improvement cycle that's often missing in project-focused tools like Wrike. The result is constantly evolving processes that get better over time.
How does Tallyfy implement AI compared to Wrike?
Unlike Wrike's basic chatbot integration, Tallyfy takes a practical approach to AI implementation. It includes intelligent features like automatic SOP migration, computer vision AI for mouse and keyboard automation, and smart process routing. This practical AI application delivers real business value instead of just being a buzzword feature.
What are the key limitations of Wrike?
Wrike's project-centric approach may make it difficult to standardize operations and achieve scalable growth. It appears to lack proper process management capabilities, making it potentially unsuitable for businesses looking to automate and improve their recurring operations. The platform may also struggle with complex workflow automation and doesn't seem to support proper process improvement cycles.
How can I see real customer reviews of Tallyfy?
You can explore authentic customer success stories and reviews at Tallyfy's customer showcase page. These reviews highlight how real businesses have transformed their operations by switching from project-based tools to process management with Tallyfy.
Does Tallyfy offer a free trial?
Yes, Tallyfy offers a customizable trial period so you can properly evaluate the platform. To get started with your personalized trial, just schedule a demo, and we'll set up your trial instance with everything you need to succeed.
How can I learn more or get started with Tallyfy?
The best way to explore Tallyfy is to book a demo with our team. We'll show you how Tallyfy can transform your operations from project chaos to process excellence, and help you set up a customized trial that matches your needs.
Why do teams working with government or regulated industries leave Wrike?
Teams in regulated environments often like Wrike but find they cannot actually use it due to security and compliance requirements. We hear from government contractors and regulated industries that they need SOC 2 compliance, custom branding for multiple instances, and the ability to keep data within specific boundaries. Tallyfy provides enterprise-grade security with free SSO and HSTS compliance that satisfies these requirements out of the box.
What happens to Wrike teams after the Citrix acquisition?
Teams tell us that after Wrike was acquired, they experienced declining performance and unexpected price increases. One marketing operations team mentioned Wrike tried to charge significantly more without delivering corresponding value. With Tallyfy, pricing is transparent and we do not surprise teams with sudden cost increases. Our Fair Price Guarantee ensures stability.
References and Citations
- [1] Wrike Software Advice Reviews (February 2025)
- [2] Wrike G2 Reviews (February 2025)
- [3] Wrike Software Advice Reviews (February 2025)
- [4] Wrike Capterra Reviews (February 2025)
- [5] Wrike G2 Reviews (February 2025)
- [6] Wrike Capterra Reviews (February 2025)
- [7] Wrike Software Advice Reviews (February 2025)
- [8] Wrike G2 Reviews (February 2025)
- [9] Reddit Project Management Discussion (February 2025)
- [10] Wrike TrustRadius Reviews (February 2025)
- [11] Wrike Connecteam Review (January 2025)
- [12] Wrike Connecteam Review (January 2025)
- [13] Wrike Jibble Review (January 2025)
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Tallyfy is a far better alternative to Wrike
Ready to switch to a better workflow solution?
See why teams choose Tallyfy over the competition
DISCLAIMER OF AFFILIATION, ACCURACY & LIABILITY
This page is an independent, good-faith comparative review prepared by Tallyfy, Inc. ("Tallyfy") and is based on publicly available information, third-party reviews, and vendor materials current as of January 2026. The content is offered "AS IS" for general informational purposes only and does not constitute professional, technical, or legal advice.
- • No Affiliation. Tallyfy is not affiliated with, endorsed by, or sponsored by Citrix Systems, Inc.. "Wrike" and related logos are trademarks or registered trademarks of Citrix Systems, Inc.; all such marks appear solely for nominative, comparative reference permitted under the Lanham Act and the doctrine of nominative fair use.
- • Dynamic Information. Features, service levels, and pricing change frequently and may have changed since the compilation date. Users should verify current offerings directly with each vendor before making purchasing decisions.
- • Opinion & First-Amendment Protection. All statements constitute Tallyfy's opinion or commentary, which is protected speech when truthful and non-misleading.
- • No Warranties; Limitation of Liability. Tallyfy disclaims all warranties-express or implied-including accuracy, completeness, merchantability, and fitness for a particular purpose, and will not be liable for any loss or damage arising from reliance on this content.
- • Overall Website Terms. Your use of this website is subject to our terms and conditions.