The best alternative to Trainual
The more stuff you throw in Trainual, the bigger the mess. You cannot get anything out - data robbery.
- Design - We invented Workflow Made Easy ®
- Far Better - Documenting alone is useless
- Pricing - Minimum purchase is 1 full member
- Support - Get expert 1:1 help free - for life
People ❤️ Tallyfy
Simple for everyone. Robust for champs.
"Tallyfy has been transformative for us. It's reduced manual errors, sped up processes like onboarding, and helped us document workflows that are critical as we grow. The ability to track tasks and aggregate them in one place saves us so much time and ensures that nothing falls through the cracks.
"We can finally delegate work with confidence and focus on growing the business.
"A paper-based approval for critical purchases could take a couple of days before if someone was waiting for a director to be available for a signature. Now approvals are often completed in minutes.
"Tallyfy is intuitive, fun and visually appealing. We can quickly gather every detail we need from our client in order to finish it on time. All the documents, specific details and comments are in one place.
"It has become a regular thing that people say 'put that in Tallyfy'. They know it by name. It has become the executive approval tool for our company. We have bi-weekly Tallyfy calls where we review what needs approval and what is pending - it keeps everyone aligned.
"It used to take us two days to run monthly client campaigns, now, with the help of Tallyfy, we complete them in just a few hours!
"Tallyfy is a very reliable way to delegate and track tasks with confidence. It has taken the guesswork out of the equation and has helped our team focus on delivering a service within deadlines. Thank you for making my life much easier!
"Our clients and team sail through the Tallyfy process - there is no need for clients to log in, there is one link for everything they need to do, everything saves in real-time - it all works incredibly well! I can't imagine scaling our agency without Tallyfy.
"Tallyfy transformed how we manage client onboarding and policy renewals. It eliminated inefficiencies, reduced meeting times from hours to minutes, and helped us avoid costly penalties by automating key processes. We now have full visibility over tasks, and I no longer need to chase down updates - it's all right there.
"Tallyfy has revolutionized how we manage our marketing projects at West Community Credit Union. It allows us to quickly launch tailored campaigns and track every moving part, ensuring nothing falls through the cracks. The ease of creating flexible, repeatable processes has saved us significant time and improved team collaboration.
"With Tallyfy, we have seen clarity in our processes as well as any bottlenecks. Tallyfy would be a good fit for any company that has a design, approval and implementation process that needs to have a quick turn around and that is growing fast.
"Tallyfy has helped our team streamline the efficiency of our processes. We now have smooth processes from beginning to end - without any steps being forgotten or skipped.
"If you want to be efficient and scale your business then Tallyfy is the way go. There is no question about it.
"Routing multiple documents is far quicker and there's immediate accountability and oversight. After switching to Tallyfy, routing documents and layouts went from taking over a week to taking just 2-3 days.
"Tallyfy has been transformative for us. It's reduced manual errors, sped up processes like onboarding, and helped us document workflows that are critical as we grow. The ability to track tasks and aggregate them in one place saves us so much time and ensures that nothing falls through the cracks.
"We can finally delegate work with confidence and focus on growing the business.
"A paper-based approval for critical purchases could take a couple of days before if someone was waiting for a director to be available for a signature. Now approvals are often completed in minutes.
"Tallyfy is intuitive, fun and visually appealing. We can quickly gather every detail we need from our client in order to finish it on time. All the documents, specific details and comments are in one place.
"It has become a regular thing that people say 'put that in Tallyfy'. They know it by name. It has become the executive approval tool for our company. We have bi-weekly Tallyfy calls where we review what needs approval and what is pending - it keeps everyone aligned.
"It used to take us two days to run monthly client campaigns, now, with the help of Tallyfy, we complete them in just a few hours!
"Tallyfy is a very reliable way to delegate and track tasks with confidence. It has taken the guesswork out of the equation and has helped our team focus on delivering a service within deadlines. Thank you for making my life much easier!
"Our clients and team sail through the Tallyfy process - there is no need for clients to log in, there is one link for everything they need to do, everything saves in real-time - it all works incredibly well! I can't imagine scaling our agency without Tallyfy.
"Tallyfy transformed how we manage client onboarding and policy renewals. It eliminated inefficiencies, reduced meeting times from hours to minutes, and helped us avoid costly penalties by automating key processes. We now have full visibility over tasks, and I no longer need to chase down updates - it's all right there.
"Tallyfy has revolutionized how we manage our marketing projects at West Community Credit Union. It allows us to quickly launch tailored campaigns and track every moving part, ensuring nothing falls through the cracks. The ease of creating flexible, repeatable processes has saved us significant time and improved team collaboration.
"With Tallyfy, we have seen clarity in our processes as well as any bottlenecks. Tallyfy would be a good fit for any company that has a design, approval and implementation process that needs to have a quick turn around and that is growing fast.
"Tallyfy has helped our team streamline the efficiency of our processes. We now have smooth processes from beginning to end - without any steps being forgotten or skipped.
"If you want to be efficient and scale your business then Tallyfy is the way go. There is no question about it.
"Routing multiple documents is far quicker and there's immediate accountability and oversight. After switching to Tallyfy, routing documents and layouts went from taking over a week to taking just 2-3 days.
Tallyfy vs. Trainual
Which tool is right for you?
Honest comparison to help you make the right choice
Tallyfy is best for
- Teams escaping the documentation trap where content goes in but nothing comes out
- Organizations requiring real-time workflow status visibility
- Operations teams who want automation beyond training materials
- Companies outgrowing static documentation with no accountability
- Teams wanting to measure process compliance and performance
Trainual may be better for
- Companies focused primarily on employee training and onboarding content
- Teams needing LMS-style course completion tracking
- Organizations building searchable knowledge bases for reference
- Small teams with simple documentation needs and no workflow tracking
Here's why people don't like Trainual
This is third party content sourced from the public web. You can verify this content if you wish. See our disclaimer and citations section below.
" The software is not very user-friendly[1] "
" Differentiation between Company, Policy, and Process sections isn't intuitive...[2] "
" There's a huge initial buy-in and adjustment period needed to learn...[3] "
" There are formatting restrictions and a lack of real-time collaboration features...[4] "
" The user interface is complicated and their support is hard to reach[5] "
" I don't recommend using this software. We regret it...[6] "
" I've been let down a little by the manager who currently handles my case while assisting with an integration of a document in terms of wait time and needing to follow up...[7] "
" The pricing model does not include all of the features unless you pay the premium right off the bat. It takes a long time to get all of the systems into the app...[8] "
" Overpriced for what it offers. You can get better features with other tools for half the price. The interface feels outdated and clunky.[9] "
" Limited customization options and the reporting features are basic at best. Expected much more for the price point.[10] "
" It's a bit distracting or necessary that my training progress changes to incomplete whenever my teammates add a new page or publish additional content to a Trainual that I previously completed.[11] "
" The search seems to load exactly the search result I'm looking for immediately but then a second later SEVERAL results load and the one I actually want jumps further down the list.[12] "
" The base pricing model is $500/month for 1-50 employees. At 10 employees it simply is not worth the money. If we had 30-50 it would be a different story but it is not justifiable as a startup.[13] "
- 10 seats included
- $3/additional seat
- 30-day version history
- 10 seats included
- $4/additional seat
- 15GB video storage
- 10 seats included
- $5/additional seat
- SSO
- Unlimited video
- API access
- SOC2 documentation
- Dedicated CSM
Tallyfy might not be right for you if...
Tallyfy isn't for everyone. Here's when it may not fit:
- Not a pure LMS - designed for operational processes, not course completion
- May be more than needed if you only want a searchable knowledge base
- Focused on workflow execution rather than training video hosting
- Best for teams who need accountability, not just documentation storage
Documentation that actually runs
Living processes, not dusty documents
Is Trainual beyond training?
Are you hearing this at work? That's busywork
Enter between 1 and 150,000
Enter between 0.5 and 40
Enter between $10 and $1,000
Based on $30/hr x 4 hrs/wk
Your loss and waste is:
every week
What you are losing
Cash burned on busywork
per week in wasted wages
What you could have gained
160 extra hours could create:
per week in real and compounding value
Total cumulative impact over time (real cost + missed opportunities)
You are bleeding cash, annoying every employee and killing dreams.
It's a no-brainer
Tallyfy does not charge for basic services
Need help? Unlike costly "professional services" for Trainual - Tallyfy guarantees free 25-minute screen-sharing calls with workflow experts for life.
SCHEDULE A CALL
Fair Price Guarantee
If your company is based in a country where the GDP per capita is significantly lower than the USA, we offer a discount on our pricing. This ensures fair pricing for companies worldwide.
FAIR PRICE GUARANTEETallyfy is secure, proven and enterprise-grade
API & Webhooks
Free SSO
Middleware
BI & Data Export
Events & Triggers
AI & Automation
Security
Documents
Analytics & Metrics
Email Integration
Legal & Enterprise
Switching from Trainual to Tallyfy
In our experience, teams are up and running in 1-2 weeks
Export your existing SOPs and training documentation from Trainual
Use Tallyfy AI to automatically convert documents into executable workflows
Add tracking, assignments, and deadlines to make static docs actionable
Set up your first operational processes with real accountability
Train your team on the difference between reading docs and running workflows
Frequently Asked Questions
Why does documentation get stuck in Trainual?
The fundamental problem with pure documentation tools like Trainual is the more stuff you throw in there, the bigger the mess becomes. You cannot even get anything out - you are stuck. It is the worst form of data robbery. Your team spends hours documenting processes, but that knowledge sits idle because there is no mechanism to execute, track, or improve those processes. Tallyfy solves this by making documentation actionable and trackable from day one.
What is Trainual used for?
Trainual is primarily a documentation tool for storing standard operating procedures (SOPs) and training materials. They like doing marketing gimmicks on social media sites. They trap people into the idea that their super-expensive product is actually useful - when in reality, it's nothing more than a glorified Word document. While documentation is important, it's just the first step. You don't need Trainual for training or documenting at all - you can do it free in tons of products. Simply having documented processes won't ensure anyone follows them or that work actually gets done. That's why modern teams are switching to process management tools like Tallyfy that actively track and manage workflows in real-time.
What exactly is Tallyfy and how is it different?
Tallyfy goes far beyond basic documentation by actively tracking and managing your workflows in real-time. It eliminates the chaos of trying to manually track processes by automatically monitoring every step, deadline, and handoff. Teams typically save 2 hours per person per day by cutting out status update meetings and emails. You can delegate tasks to people or AI, ensure consistent quality through standardized processes, and scale operations smoothly through automation.
Does Trainual have country-specific pricing?
Unlike Tallyfy, Trainual doesn't offer GDP-based pricing that accounts for purchasing power differences across countries. Tallyfy provides lifetime discounts based on each country's GDP per capita through our Fair Price Guarantee, making it accessible globally. This approach ensures fair pricing regardless of where your team is located.
Why is documentation alone not enough?
Documentation tools like Trainual solve only a small part of the problem. The bigger challenge is making sure processes are actually followed and tracking their real-time status. Teams waste hours daily asking questions like "What's the status?", "Did you complete that?", or "What's next?" Tallyfy eliminates this busywork by automatically tracking process status and progress, while still maintaining clear documentation.
How does Tallyfy handle process improvement?
Unlike static documentation in Trainual, Tallyfy enables continuous process improvement through real-time feedback. Users can easily comment on specific steps, and these suggestions go directly to process owners for review. This creates a natural improvement cycle based on actual usage, not theoretical documentation.
How does AI integration differ between the platforms?
While Trainual may offer basic AI features, Tallyfy integrates AI thoughtfully where it matters most. Beyond just content generation, Tallyfy supports computer vision AI that can control your mouse and keyboard for true automation. It can also automatically migrate your existing SOPs and process documents, making the switch from documentation-only tools smooth.
What security features are available?
Tallyfy offers enterprise-grade security including BIMI and HSTS standards compliance, which Trainual doesn't have. Tallyfy also provides free Single Sign On (SSO) integration, making it more secure and convenient for teams of all sizes.
What do customers say about Tallyfy?
You can read authentic customer reviews and success stories at Tallyfy's customer page. Teams consistently praise how Tallyfy has transformed their operations from chaotic manual tracking to smooth, automated workflows.
Why do teams switch from Trainual to Tallyfy?
Teams who evaluated both platforms consistently cite one gap: Trainual lets you document but has no tasks or reminders. A moving company with 100+ employees found that Trainual "could document but it had no tasks/reminders so it was a bad fit." A construction coaching firm noted "what was missing was the tracking of workflows." Tallyfy provides both documentation and active workflow tracking in one system.
Can Trainual help monitor what teams are doing in real-time?
A veterinary hospital administrator asked exactly this question when evaluating SOP tools: "How do we monitor what they are doing in real-time?" Trainual documents processes but does not show whether staff are actually following them. Tallyfy addresses this with real-time visibility into who completed what, when, and how long each step took - turning documentation into accountability.
Does Tallyfy offer free support services?
Unlike Trainual's basic support, Tallyfy offers free professional services to ensure your success. This includes implementation help, training, and ongoing support. To learn more about these services, schedule a chat with our team.
How can I try Tallyfy?
Tallyfy offers flexible trial periods customized to your needs. To get started with your personalized demo instance, book a demo call with our team. We'll set everything up and ensure you get the most value from your trial.
References and Citations
- [1] Trainual Reviews on G2 (February 2025)
- [2] Trainual Reviews on G2 (February 2025)
- [3] Trainual Reviews on G2 (February 2025)
- [4] Trainual Reviews on G2 (February 2025)
- [5] Trainual Reviews on G2 (February 2025)
- [6] Trainual Reviews on Capterra (February 2025)
- [7] Trainual Reviews on G2 (February 2025)
- [8] Trainual Reviews on Capterra (February 2025)
- [9] Reddit Discussion on Trainual Alternatives (February 2025)
- [10] Trainual Reviews on G2 (February 2025)
- [11] Trainual Reviews on Capterra (January 2025)
- [12] Trainual Reviews on Capterra (January 2025)
- [13] Trainual Reviews on G2 (January 2025)
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Tallyfy is a far better alternative to Trainual
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DISCLAIMER OF AFFILIATION, ACCURACY & LIABILITY
This page is an independent, good-faith comparative review prepared by Tallyfy, Inc. ("Tallyfy") and is based on publicly available information, third-party reviews, and vendor materials current as of January 2026. The content is offered "AS IS" for general informational purposes only and does not constitute professional, technical, or legal advice.
- • No Affiliation. Tallyfy is not affiliated with, endorsed by, or sponsored by Trainual, Inc.. "Trainual" and related logos are trademarks or registered trademarks of Trainual, Inc.; all such marks appear solely for nominative, comparative reference permitted under the Lanham Act and the doctrine of nominative fair use.
- • Dynamic Information. Features, service levels, and pricing change frequently and may have changed since the compilation date. Users should verify current offerings directly with each vendor before making purchasing decisions.
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