The best alternative to Smartsheet
Tallyfy evolves your operations from ad-hoc projects to reliable and scalable processes
- Run processes not projects - Uniquely better
- Design - We invented Workflow Made Easy ®
- Support - Get expert 1:1 help free - for life
People ❤️ Tallyfy
Simple for everyone. Robust for champs.
"We can finally delegate work with confidence and focus on growing the business.
"A paper-based approval for critical purchases could take a couple of days before if someone was waiting for a director to be available for a signature. Now approvals are often completed in minutes.
"It has become a regular thing that people say 'put that in Tallyfy'. They know it by name. It has become the executive approval tool for our company. We have bi-weekly Tallyfy calls where we review what needs approval and what is pending - it keeps everyone aligned.
"Tallyfy is intuitive, fun and visually appealing. We can quickly gather every detail we need from our client in order to finish it on time. All the documents, specific details and comments are in one place.
"Tallyfy has been transformative for us. It's reduced manual errors, sped up processes like onboarding, and helped us document workflows that are critical as we grow. The ability to track tasks and aggregate them in one place saves us so much time and ensures that nothing falls through the cracks.
"It used to take us two days to run monthly client campaigns, now, with the help of Tallyfy, we complete them in just a few hours!
"Tallyfy is a very reliable way to delegate and track tasks with confidence. It has taken the guesswork out of the equation and has helped our team focus on delivering a service within deadlines. Thank you for making my life much easier!
"Tallyfy has revolutionized how we manage our marketing projects at West Community Credit Union. It allows us to quickly launch tailored campaigns and track every moving part, ensuring nothing falls through the cracks. The ease of creating flexible, repeatable processes has saved us significant time and improved team collaboration.
"Tallyfy transformed how we manage client onboarding and policy renewals. It eliminated inefficiencies, reduced meeting times from hours to minutes, and helped us avoid costly penalties by automating key processes. We now have full visibility over tasks, and I no longer need to chase down updates - it's all right there.
"Our clients and team sail through the Tallyfy process - there is no need for clients to log in, there is one link for everything they need to do, everything saves in real-time - it all works incredibly well! I can't imagine scaling our agency without Tallyfy.
"Tallyfy has helped our team streamline the efficiency of our processes. We now have smooth processes from beginning to end - without any steps being forgotten or skipped.
"With Tallyfy, we have seen clarity in our processes as well as any bottlenecks. Tallyfy would be a good fit for any company that has a design, approval and implementation process that needs to have a quick turn around and that is growing fast.
"If you want to be efficient and scale your business then Tallyfy is the way go. There is no question about it.
"Routing multiple documents is far quicker and there's immediate accountability and oversight. After switching to Tallyfy, routing documents and layouts went from taking over a week to taking just 2-3 days.
"We can finally delegate work with confidence and focus on growing the business.
"A paper-based approval for critical purchases could take a couple of days before if someone was waiting for a director to be available for a signature. Now approvals are often completed in minutes.
"It has become a regular thing that people say 'put that in Tallyfy'. They know it by name. It has become the executive approval tool for our company. We have bi-weekly Tallyfy calls where we review what needs approval and what is pending - it keeps everyone aligned.
"Tallyfy is intuitive, fun and visually appealing. We can quickly gather every detail we need from our client in order to finish it on time. All the documents, specific details and comments are in one place.
"Tallyfy has been transformative for us. It's reduced manual errors, sped up processes like onboarding, and helped us document workflows that are critical as we grow. The ability to track tasks and aggregate them in one place saves us so much time and ensures that nothing falls through the cracks.
"It used to take us two days to run monthly client campaigns, now, with the help of Tallyfy, we complete them in just a few hours!
"Tallyfy is a very reliable way to delegate and track tasks with confidence. It has taken the guesswork out of the equation and has helped our team focus on delivering a service within deadlines. Thank you for making my life much easier!
"Tallyfy has revolutionized how we manage our marketing projects at West Community Credit Union. It allows us to quickly launch tailored campaigns and track every moving part, ensuring nothing falls through the cracks. The ease of creating flexible, repeatable processes has saved us significant time and improved team collaboration.
"Tallyfy transformed how we manage client onboarding and policy renewals. It eliminated inefficiencies, reduced meeting times from hours to minutes, and helped us avoid costly penalties by automating key processes. We now have full visibility over tasks, and I no longer need to chase down updates - it's all right there.
"Our clients and team sail through the Tallyfy process - there is no need for clients to log in, there is one link for everything they need to do, everything saves in real-time - it all works incredibly well! I can't imagine scaling our agency without Tallyfy.
"Tallyfy has helped our team streamline the efficiency of our processes. We now have smooth processes from beginning to end - without any steps being forgotten or skipped.
"With Tallyfy, we have seen clarity in our processes as well as any bottlenecks. Tallyfy would be a good fit for any company that has a design, approval and implementation process that needs to have a quick turn around and that is growing fast.
"If you want to be efficient and scale your business then Tallyfy is the way go. There is no question about it.
"Routing multiple documents is far quicker and there's immediate accountability and oversight. After switching to Tallyfy, routing documents and layouts went from taking over a week to taking just 2-3 days.
Tallyfy vs. Smartsheet
Which tool is right for you?
Honest comparison to help you make the right choice
Tallyfy is best for
- Repeatable business processes with clear steps
- Teams wanting to escape spreadsheet chaos
- Organizations needing process documentation with execution
- Non-technical users who find spreadsheets overwhelming
- Companies wanting simple pricing without complex tiers
Smartsheet may be better for
- Teams already comfortable with spreadsheet interfaces
- Complex project management with Gantt dependencies
- Organizations needing resource management at scale
- Enterprise PMOs with existing spreadsheet workflows
Here's why people don't like Smartsheet
This is third party content sourced from the public web. You can verify this content if you wish. See our disclaimer and citations section below.
" The dashboard portions of the application took some getting used to.[1] "
" Some of the features can get complex and overwhelming for new users to navigate effectively.[2] "
" It is frustrating to contribute to the poorly designed Smartsheet because of the lead's limited knowledge.[3] "
" There is a lot to Smartsheet which can be intimidating to new users, and it's not the easiest to pick up with so many options.[4] "
" The platform is hot garbage. There is no centralized management of resources...it's been a huge headache.[5] "
" Reporting is an absolute joke...the security is a bad joke.[6] "
" I can't recommend it. The lack of status updates that transfer from Smartsheet is incredibly annoying.[7] "
" Even manually filling out the gantt chart is an exercise in frustration...more irritating than a manually updated spreadsheet.[8] "
" Users express frustration with various aspects of the service, particularly around pricing and customer support.[9] "
" I wish that reports weren't limited to 500 rows per page...I waste a lot of time saving and resaving documents.[10] "
" I feel at every turn I run into a limitation of Smartsheet...Can't copy column/cell types. Forms are extremely limited.[11] "
" The interface feels outdated and clunky compared to modern project management tools. Integration setup is unnecessarily complicated.[12] "
" Smartsheet's pricing structure is confusing and expensive. You need multiple add-ons to get basic functionality.[13] "
" The new licensing model requires everyone within your organization to have a paid licence. We went from $600 per year to $4000 after their subscription redesign.[14] "
" A great tool, totally let down by zero support. 10+ year customer going nearly 2 weeks with no resolution. Would not recommend if you ever need support.[15] "
" When working as a team, the updates aren't always immediate, and sometimes you need to reload the whole tab. If several people work on the same file, some updates tend to get lost.[16] "
- 1 user
- 2 editors
- Up to 10 editors
- 250 automations/month
- Unlimited editors
- Unlimited automations
- SSO
- AI features
Tallyfy might not be right for you if...
Tallyfy isn't for everyone. Here's when it may not fit:
- Tallyfy is not a spreadsheet - no grid-based data entry or Excel-style formulas
- No Gantt chart dependencies for complex project scheduling
- Not designed for resource capacity planning or workload management
- No pivot tables or advanced reporting - Tallyfy focuses on process execution
From ad-hoc projects to repeatable processes
Turn chaos into consistency
Is Smartsheet the answer?
Are you hearing this at work? That's busywork
Enter between 1 and 150,000
Enter between 0.5 and 40
Enter between $10 and $1,000
Based on $30/hr x 4 hrs/wk
Your loss and waste is:
every week
What you are losing
Cash burned on busywork
per week in wasted wages
What you could have gained
160 extra hours could create:
per week in real and compounding value
Total cumulative impact over time (real cost + missed opportunities)
You are bleeding cash, annoying every employee and killing dreams.
It's a no-brainer
Tallyfy does not charge for basic services
Need help? Unlike costly "professional services" for Smartsheet - Tallyfy guarantees free 25-minute screen-sharing calls with workflow experts for life.
SCHEDULE A CALL
Fair Price Guarantee
If your company is based in a country where the GDP per capita is significantly lower than the USA, we offer a discount on our pricing. This ensures fair pricing for companies worldwide.
FAIR PRICE GUARANTEETallyfy is secure, proven and enterprise-grade
API & Webhooks
Free SSO
Middleware
BI & Data Export
Events & Triggers
AI & Automation
Security
Documents
Analytics & Metrics
Email Integration
Legal & Enterprise
Switching from Smartsheet to Tallyfy
In our experience, teams migrate core processes in 1-2 weeks
Export your Smartsheet templates and workflows as reference documents
Identify which sheets represent repeatable processes vs one-time projects
Recreate repeatable workflows in Tallyfy using step-based design
Configure automations and conditional logic without formulas
Train team members on process execution in a single session
Frequently Asked Questions
What is Smartsheet used for?
Smartsheet functions as a project management tool focused on spreadsheet-style task tracking. While it allows creating Gantt charts and project plans, it may lack the capability for repeatable, scalable processes. Unlike Tallyfy, which offers real-time tracking and intelligent automation for workflows, Smartsheet's project-based approach can make scaling operations difficult. See how Tallyfy launches workflows more effectively.
What exactly is Tallyfy and how is it different?
Tallyfy is a comprehensive workflow management system designed to eliminate workflow chaos by automatically tracking every process step. Users typically save around 2 hours per person daily through automated tracking, smart delegation, and consistent process execution. Unlike Smartsheet's project-based approach, Tallyfy focuses on repeatable, scalable processes that can be automated and continuously improved. Explore process tracking features in depth.
Why is process management better than project management?
Projects are one-time endeavors with defined end dates. Processes are repeatable, predictable workflows that form the backbone of operations. By managing processes instead of projects, organizations can automate, scale, and improve their core operations. This shift from ad-hoc project thinking to systematic process management enables sustainable growth without operational chaos. Learn about process templates that drive consistency.
Does Smartsheet have a discount for certain countries?
Smartsheet may maintain rigid pricing regardless of location or economic conditions. In contrast, Tallyfy offers thoughtful, permanent discounts based on each country's GDP per capita through our Fair Price Guarantee. This approach ensures fair access to workflow tools regardless of geographical location or economic circumstances. Check our Fair Price Guarantee to see if you qualify.
How does Tallyfy handle process improvement?
Tallyfy features an elegant process improvement system where users can leave simple, contextual comments that go directly to process owners for moderation and implementation. This creates a continuous improvement cycle that compounds over time, unlike Smartsheet's more static documentation approach. Learn about process lifecycle management in Tallyfy.
How does AI integration compare between Smartsheet and Tallyfy?
While Smartsheet may offer some AI features, Tallyfy integrates AI in practical, transformative ways. Tallyfy's AI can automatically migrate existing SOPs and process documents, turning static documentation into dynamic workflows. Tallyfy also enables computer-use AI that can control mouse and keyboard for true end-to-end automation. Explore AI agent capabilities in Tallyfy.
What are the key problems with Smartsheet?
Users often report that Smartsheet's project-based focus makes it hard to manage repeatable processes. The platform can feel like a spreadsheet with extra features rather than a true workflow automation tool. Users also cite complex pricing structures, limited automation capabilities, and the challenge of scaling operations as key concerns. See Tallyfy's integration options for comprehensive workflow management.
How can I see real customer reviews of Tallyfy?
You can explore authentic customer reviews and success stories at Tallyfy's customer stories page. These reviews showcase real experiences from various industries and company sizes, demonstrating how organizations transform their operations from project chaos to process-driven efficiency. Also explore our tutorials section to see the platform in action.
Does Tallyfy offer a free trial?
Yes, Tallyfy offers flexible trial periods customized to your needs. To get started with your personalized trial, schedule a demo where we'll set up your instance and make sure you get the most value from your trial period. View our support resources available during your trial.
How can I get started with Tallyfy?
The best way to get started is to book a demo with our team. We'll show you how Tallyfy can transform your operations from ad-hoc projects to reliable, scalable processes, and provide a customized trial period to ensure it meets your needs. Start with creating your first template immediately.
Why do logistics and operations teams switch from Smartsheet?
Teams managing complex operations like shipment tracking tell us Smartsheet works for data storage but is not oriented to step-by-step processes. A global logistics team explained they had no visibility into who is in charge of each step or where bottlenecks occur. With Tallyfy, every process has clear ownership at each stage and real-time tracking so you always know exactly where things stand.
Why do construction and facilities teams move away from Smartsheet?
Large enterprise teams running building projects tell us they end up with too many separate tools - Word, Excel, PowerPoint, Teams, Smartsheets - that do not talk to each other. This causes rework, duplication, missed workflow steps, and lack of accountability. They needed one system where everything connects and both internal staff and external contractors can collaborate on the same processes without switching between applications.
References and Citations
- [1] Smartsheet Review on Capterra - https://www.capterra.com/p/152537/Smartsheet/reviews/ (accessed February 2025)
- [2] Smartsheet Reviews on G2 - https://www.g2.com/products/smartsheet/reviews (accessed February 2025)
- [3] Smartsheet Reviews on Software Advice - https://www.softwareadvice.com/project-management/smartsheet-profile/reviews/ (accessed February 2025)
- [4] Smartsheet User Reviews on G2 - https://www.g2.com/products/smartsheet/reviews (accessed February 2025)
- [5] Smartsheet Discussion on Reddit r/ITdept - https://www.reddit.com/r/ITdept/ (accessed February 2025)
- [6] Smartsheet Security Discussion on Reddit r/sysadmin - https://www.reddit.com/r/sysadmin/ (accessed February 2025)
- [7] Smartsheet Review on Reddit r/projectmanagement - https://www.reddit.com/r/projectmanagement/ (accessed February 2025)
- [8] Smartsheet Gantt Chart Issues on Reddit - https://www.reddit.com/r/projectmanagement/ (accessed February 2025)
- [9] Smartsheet Reviews on TrustPilot - https://www.trustpilot.com/review/smartsheet.com (accessed February 2025)
- [10] Smartsheet Reviews on GetApp - https://www.getapp.com/project-management-planning-software/a/smartsheet/reviews/ (accessed February 2025)
- [11] Smartsheet Limitations Discussion on Reddit - https://www.reddit.com/r/projectmanagement/ (accessed February 2025)
- [12] Smartsheet Reviews on Product Hunt - https://www.producthunt.com/products/smartsheet/reviews (accessed February 2025)
- [13] Smartsheet Pricing Discussion on Reddit r/smallbusiness - https://www.reddit.com/r/smallbusiness/ (accessed February 2025)
- [14] Smartsheet Pricing Model Reviews on G2 - https://www.g2.com/products/smartsheet/reviews (January 2025)
- [15] Smartsheet Customer Support Reviews on TrustPilot - https://www.trustpilot.com/review/www.smartsheet.com (January 2025)
- [16] Smartsheet Collaboration Issues on G2 - https://www.g2.com/products/smartsheet/reviews?page=8&qs=pros-and-cons (January 2025)
7 alternatives to Smartsheet
Explore other alternatives to Smartsheet
Asana
Task-focused PM tool that has grown bloated and complex over the years
- Overwhelming feature bloat
- Expensive per-seat pricing
- Steep learning curve
Monday
Work OS with heavy marketing and aggressive sales tactics
- Cluttered interface
- High price at scale
- Limited workflow depth
Trello
Kanban-style boards, simple but limited for complex workflows
- Too simple for real processes
- Poor reporting
- Boards get messy fast
Clickup
All-in-one platform trying to be everything for everyone
- Feature overload chaos
- Slow performance
- Constant UI changes
Basecamp
Team communication with basic project tracking
- Outdated design
- No real workflows
- Rigid structure
Teamwork
Agency-focused PM with time tracking and billing
- Complex setup needed
- Hidden costs
- Limited integrations
Wrike
Enterprise work management with steep learning curve
- Enterprise complexity
- Expensive for small teams
- Confusing navigation
Tallyfy is a far better alternative to Smartsheet
Ready to switch from Smartsheet?
See how Tallyfy can transform your workflow management
Schedule a Demo
Ready to switch to a better workflow solution?
See why teams choose Tallyfy over the competition
DISCLAIMER OF AFFILIATION, ACCURACY & LIABILITY
This page is an independent, good-faith comparative review prepared by Tallyfy, Inc. ("Tallyfy") and is based on publicly available information, third-party reviews, and vendor materials current as of January 2026. The content is offered "AS IS" for general informational purposes only and does not constitute professional, technical, or legal advice.
- • No Affiliation. Tallyfy is not affiliated with, endorsed by, or sponsored by Smartsheet Inc.. "Smartsheet" and related logos are trademarks or registered trademarks of Smartsheet Inc.; all such marks appear solely for nominative, comparative reference permitted under the Lanham Act and the doctrine of nominative fair use.
- • Dynamic Information. Features, service levels, and pricing change frequently and may have changed since the compilation date. Users should verify current offerings directly with each vendor before making purchasing decisions.
- • Opinion & First-Amendment Protection. All statements constitute Tallyfy's opinion or commentary, which is protected speech when truthful and non-misleading.
- • No Warranties; Limitation of Liability. Tallyfy disclaims all warranties-express or implied-including accuracy, completeness, merchantability, and fitness for a particular purpose, and will not be liable for any loss or damage arising from reliance on this content.
- • Overall Website Terms. Your use of this website is subject to our terms and conditions.