The best alternative to Slack Workflow
Slack Workflow Builder is so basic and limited you will quickly crave features that are actually usable in real life
- Design - We invented Workflow Made Easy ®
- Pricing - Minimum purchase is 1 full member
- Support - Get expert 1:1 help free - for life
People ❤️ Tallyfy
Simple for everyone. Robust for champs.
"We can finally delegate work with confidence and focus on growing the business.
"A paper-based approval for critical purchases could take a couple of days before if someone was waiting for a director to be available for a signature. Now approvals are often completed in minutes.
"It has become a regular thing that people say 'put that in Tallyfy'. They know it by name. It has become the executive approval tool for our company. We have bi-weekly Tallyfy calls where we review what needs approval and what is pending - it keeps everyone aligned.
"Tallyfy is intuitive, fun and visually appealing. We can quickly gather every detail we need from our client in order to finish it on time. All the documents, specific details and comments are in one place.
"Tallyfy has been transformative for us. It's reduced manual errors, sped up processes like onboarding, and helped us document workflows that are critical as we grow. The ability to track tasks and aggregate them in one place saves us so much time and ensures that nothing falls through the cracks.
"It used to take us two days to run monthly client campaigns, now, with the help of Tallyfy, we complete them in just a few hours!
"Tallyfy is a very reliable way to delegate and track tasks with confidence. It has taken the guesswork out of the equation and has helped our team focus on delivering a service within deadlines. Thank you for making my life much easier!
"Tallyfy has revolutionized how we manage our marketing projects at West Community Credit Union. It allows us to quickly launch tailored campaigns and track every moving part, ensuring nothing falls through the cracks. The ease of creating flexible, repeatable processes has saved us significant time and improved team collaboration.
"Tallyfy transformed how we manage client onboarding and policy renewals. It eliminated inefficiencies, reduced meeting times from hours to minutes, and helped us avoid costly penalties by automating key processes. We now have full visibility over tasks, and I no longer need to chase down updates - it's all right there.
"Our clients and team sail through the Tallyfy process - there is no need for clients to log in, there is one link for everything they need to do, everything saves in real-time - it all works incredibly well! I can't imagine scaling our agency without Tallyfy.
"Tallyfy has helped our team streamline the efficiency of our processes. We now have smooth processes from beginning to end - without any steps being forgotten or skipped.
"With Tallyfy, we have seen clarity in our processes as well as any bottlenecks. Tallyfy would be a good fit for any company that has a design, approval and implementation process that needs to have a quick turn around and that is growing fast.
"If you want to be efficient and scale your business then Tallyfy is the way go. There is no question about it.
"Routing multiple documents is far quicker and there's immediate accountability and oversight. After switching to Tallyfy, routing documents and layouts went from taking over a week to taking just 2-3 days.
"We can finally delegate work with confidence and focus on growing the business.
"A paper-based approval for critical purchases could take a couple of days before if someone was waiting for a director to be available for a signature. Now approvals are often completed in minutes.
"It has become a regular thing that people say 'put that in Tallyfy'. They know it by name. It has become the executive approval tool for our company. We have bi-weekly Tallyfy calls where we review what needs approval and what is pending - it keeps everyone aligned.
"Tallyfy is intuitive, fun and visually appealing. We can quickly gather every detail we need from our client in order to finish it on time. All the documents, specific details and comments are in one place.
"Tallyfy has been transformative for us. It's reduced manual errors, sped up processes like onboarding, and helped us document workflows that are critical as we grow. The ability to track tasks and aggregate them in one place saves us so much time and ensures that nothing falls through the cracks.
"It used to take us two days to run monthly client campaigns, now, with the help of Tallyfy, we complete them in just a few hours!
"Tallyfy is a very reliable way to delegate and track tasks with confidence. It has taken the guesswork out of the equation and has helped our team focus on delivering a service within deadlines. Thank you for making my life much easier!
"Tallyfy has revolutionized how we manage our marketing projects at West Community Credit Union. It allows us to quickly launch tailored campaigns and track every moving part, ensuring nothing falls through the cracks. The ease of creating flexible, repeatable processes has saved us significant time and improved team collaboration.
"Tallyfy transformed how we manage client onboarding and policy renewals. It eliminated inefficiencies, reduced meeting times from hours to minutes, and helped us avoid costly penalties by automating key processes. We now have full visibility over tasks, and I no longer need to chase down updates - it's all right there.
"Our clients and team sail through the Tallyfy process - there is no need for clients to log in, there is one link for everything they need to do, everything saves in real-time - it all works incredibly well! I can't imagine scaling our agency without Tallyfy.
"Tallyfy has helped our team streamline the efficiency of our processes. We now have smooth processes from beginning to end - without any steps being forgotten or skipped.
"With Tallyfy, we have seen clarity in our processes as well as any bottlenecks. Tallyfy would be a good fit for any company that has a design, approval and implementation process that needs to have a quick turn around and that is growing fast.
"If you want to be efficient and scale your business then Tallyfy is the way go. There is no question about it.
"Routing multiple documents is far quicker and there's immediate accountability and oversight. After switching to Tallyfy, routing documents and layouts went from taking over a week to taking just 2-3 days.
Tallyfy vs. Slack Workflow
Which tool is right for you?
Honest comparison to help you make the right choice
Tallyfy is best for
- Teams frustrated by Slack Workflow Builder limitations who need features that actually work in real life
- Operations teams needing real workflow automation beyond basic chat triggers
- Organizations tracking multi-step processes with external stakeholders
- Teams requiring process accountability, completion tracking, and conditional logic
- Anyone needing to share process status outside of Slack
Slack Workflow Builder may be better for
- Teams already deep in the Slack ecosystem for internal comms
- Simple notification and approval routing within Slack channels
- Quick forms for internal team requests (PTO, IT tickets)
- Organizations with Slack Enterprise Grid already deployed
Here's why people don't like Slack Workflow
This is third party content sourced from the public web. You can verify this content if you wish. See our disclaimer and citations section below.
" The workflow builder feels clunky and limited compared to dedicated workflow tools. Setting up complex automation workflows requires multiple workarounds and the interface isn't intuitive for non-technical users.[1] "
" The Huddle feature has very buggy audio and video compared to many other virtual meeting competitors, and their customer service is rarely helpful. Customer service seems to think unpairing and re-pairing audio devices solves everything and it doesn't.[2] "
" People are not used to Slack Workflow as much as they are instant messaging or emails, so a lot of people have bad etiquette, which can make Slack Workflow a lot more annoying and bothersome than it should be.[3] "
" You essentially have to make additional workflows/forms for each. It gets a bit messy, even if you're great at setting up notifications, channels, communicating through it etc., it can get out of control quickly. Plus, you also have to rely on other people's knowledge on how to use the tool.[4] "
" The interface is very strange as is the fact that you have a separate email & password for every Slack Workflow channel you join. Feature for feature, Slack Workflow is just a worse version of Discord.[5] "
" The software is bad for task management, you need those items in a separate service. You shouldn't use channels (or at least notifications) for team chats unless the team is small. You should really break down topics by project.[6] "
" It's like a poor man's middleware. Destitute maybe. The workflow builder lacks the sophistication needed for serious business process automation.[7] "
" You can make poorly constructed forms with tons and tons of fields, non-unique ids, etc. The editor doesn't complain, but when you trigger the action, the form just isn't shown - there's probably an entry in a log somewhere, but there's nothing visible to the user or the workflow author.[8] "
" Slack Workflow Builder is limited to Slack channels only. You cannot track work status outside of Slack or share process progress with external stakeholders.[9] "
" Workflow Builder lacks conditional logic. You cannot create branches based on form responses or route work differently based on inputs.[10] "
" It's not possible to export a workflow's activity log, and you can only view workflow activity from the last 90 days. For compliance and audit purposes, this is a dealbreaker.[11] "
" Premium workflows are charged separately and Slack reserves the right to enforce limits which may result in serving an 'allotment exceeded' page. We got hit with unexpected charges after exceeding our monthly runs.[12] "
" Slack deprecated Steps from Apps on September 2024, which powered many third-party Workflow Builder extensions. There is no direct migration path for existing steps or workflows - they just stopped working.[13] "
- 90-day message history
- 10 app integrations
- Unlimited history
- Unlimited apps
- SSO
- 99.99% uptime SLA
- Multiple workspaces
- Compliance features
Tallyfy might not be right for you if...
Tallyfy isn't for everyone. Here's when it may not fit:
- Tallyfy is not a messaging platform - use Slack for team chat, Tallyfy for workflows
- No native Slack channel creation - Tallyfy integrates with Slack but runs separately
- Requires team members to use a dedicated workflow interface, not just Slack
- Not designed for quick internal polls or ad-hoc questions - Tallyfy is for repeatable processes
Workflows that work for everyone
Simple adoption, real results
Is Slack Workflow enough?
Are you hearing this at work? That's busywork
Enter between 1 and 150,000
Enter between 0.5 and 40
Enter between $10 and $1,000
Based on $30/hr x 4 hrs/wk
Your loss and waste is:
every week
What you are losing
Cash burned on busywork
per week in wasted wages
What you could have gained
160 extra hours could create:
per week in real and compounding value
Total cumulative impact over time (real cost + missed opportunities)
You are bleeding cash, annoying every employee and killing dreams.
It's a no-brainer
Tallyfy does not charge for basic services
Need help? Unlike costly "professional services" for Slack Workflow Builder - Tallyfy guarantees free 25-minute screen-sharing calls with workflow experts for life.
SCHEDULE A CALL
Fair Price Guarantee
If your company is based in a country where the GDP per capita is significantly lower than the USA, we offer a discount on our pricing. This ensures fair pricing for companies worldwide.
FAIR PRICE GUARANTEETallyfy is secure, proven and enterprise-grade
API & Webhooks
Free SSO
Middleware
BI & Data Export
Events & Triggers
AI & Automation
Security
Documents
Analytics & Metrics
Email Integration
Legal & Enterprise
Switching from Slack Workflow to Tallyfy
In our experience, teams set up replacement workflows in 1-3 days
Export your existing Slack workflow configurations for reference
Recreate workflows in Tallyfy with proper step tracking and assignments
Add conditional logic and routing that Slack Workflow cannot support
Connect Tallyfy to Slack for notifications while keeping process data centralized
Train team on dedicated workflow interface in one 30-minute session
Frequently Asked Questions
What is Slack Workflow used for?
Slack Workflow is primarily a chat-based workflow tool within Slack. While it allows for basic automation of simple tasks, it's limited by being tied to Slack's chat interface. This makes it hard to track actual work progress and maintain accountability across teams. Unlike dedicated task management systems, chat-based workflows often get buried in conversation noise.
Why isn't chat the best interface for workflow management?
Chat-based workflows, like those in Slack, often get lost in the noise of conversations. Important tasks and updates can scroll away in busy channels. Unlike Tallyfy's dedicated task views, which provide a clear interface for work management, chat-based systems don't maintain a clear state of work progress or provide proper accountability tracking through process tracking dashboards.
What exactly is Tallyfy and how does it differ from Slack Workflow?
Tallyfy is a dedicated workflow management system that eliminates chaos by tracking every step automatically. Unlike Slack's chat-based approach, Tallyfy provides clear visibility into process status through structured templates, helps teams save hours daily through proper task delegation, and ensures consistent quality outcomes through standardized processes. The platform includes powerful automation capabilities that go far beyond simple chat triggers.
Does Slack Workflow have a discount for certain countries?
Slack Workflow doesn't offer country-specific pricing. In contrast, Tallyfy provides thoughtful lifetime discounts based on each country's GDP-per-capita through our Fair Price Guarantee, making it accessible to teams worldwide regardless of their local purchasing power. This approach ensures organizations in developing economies can access the same powerful workflow tools as those in developed markets.
How does Tallyfy handle process improvement?
Tallyfy excels at process improvement through its elegant feedback system. Users can leave comments directly on processes using our template editing features, which are automatically routed to process owners for review. This creates a continuous improvement cycle that's missing in Slack Workflow's more basic approach. You can implement changes instantly using dynamic variables and reusable snippets.
How does AI integration differ between Tallyfy and Slack Workflow?
While Slack may offer basic chatbot functionality, Tallyfy integrates AI more meaningfully through computer vision AI agents. It can automatically process uploaded SOPs, handle file migrations, and even supports mouse and keyboard automation. This practical approach to AI delivers real business value rather than just conversational assistance, especially when combined with webhook integrations for smooth connectivity.
What are the security standards in both platforms?
Tallyfy maintains high security standards including BIMI and HSTS compliance through our comprehensive compliance framework. While Slack has basic security features, Tallyfy offers more thorough security measures including free Single Sign On (SSO) - which Slack charges extra for. Our security approach includes proper member management and guest access controls.
How can I see what customers say about Tallyfy?
You can read authentic customer reviews and success stories at Tallyfy's customer stories page. These reviews showcase real experiences from organizations that have transformed their workflow management by moving beyond chat-based systems to proper process launching and management.
Does Tallyfy offer a free trial?
Yes, Tallyfy offers a flexible trial period customized to your needs. During the trial, you'll have full access to features like organization settings and API integration. To get started with your trial, schedule a demo and we'll set up your trial instance right away.
What support services are available?
Unlike Slack's tiered support system, Tallyfy offers free professional services to all customers. This includes implementation help, training on features like middleware integrations, and ongoing support. To learn more about our support services, schedule a chat with our team.
How do I get started with Tallyfy?
The best way to get started is to book a demo with our team. We'll show you how Tallyfy can transform your workflow management with features like personalized settings and help you set up a custom trial instance for your team.
Why do teams using Slack still need a dedicated workflow tool?
Operations teams consistently report that request information comes in as a mess - scattered across Slack, WhatsApp, email, and other channels. One marketing agency described their intake process as completely chaotic because creatives were getting briefs through random messages that got buried. Slack is excellent for quick conversations, but it fundamentally lacks the ability to track process status or ensure nothing falls through the cracks. Tallyfy gives you a single place where work status never gets lost in chat history.
Can Tallyfy integrate with Slack without replacing it?
Absolutely - and this is how most teams use the combination. One financial services team told us they needed Slack for quick questions and real-time chat, but wanted a separate system for structured workflows with audit trails. Tallyfy integrates with Slack for notifications and alerts, so your team gets pinged about tasks in channels they already use - but the actual process tracking, assignments, and completion records live in Tallyfy where they cannot scroll away or get buried in conversation noise.
Why is Slack Workflow Builder so limited?
Slack Workflow Builder was designed as a quick add-on to a chat platform, not as a dedicated workflow tool. It lacks conditional branching, external stakeholder access, proper audit trails beyond 90 days, and the ability to track process status outside Slack channels. Teams quickly outgrow these limitations and find themselves hungry for features that are actually usable in real-life business scenarios. Tallyfy provides complete process visibility, conditional logic, and external stakeholder access that Slack simply cannot offer.
References and Citations
- [1] Slack workflow builder limitations - G2 Review (February 2025)
- [2] Slack Huddle audio video issues - Capterra Review (February 2025)
- [3] Slack workflow etiquette problems - TrustRadius Review (February 2025)
- [4] Slack workflow complexity issues - Reddit Discussion (February 2025)
- [5] Slack interface problems - Software Advice Review (February 2025)
- [6] Slack task management limitations - ProductHunt Discussion (February 2025)
- [7] Slack workflow builder critique - Hacker News Discussion (February 2025)
- [8] Slack workflow form issues - Stack Overflow Discussion (February 2025)
- [9] Slack channel limitations - G2 Review (February 2025)
- [10] Slack conditional logic limitations - Reddit Discussion (February 2025)
- [11] Slack Workflow Builder FAQ - Activity log limitations (January 2025)
- [12] Slack premium workflow runs pricing and limits (January 2025)
- [13] Slack Steps from Apps deprecation notice (January 2025)
5 alternatives to Slack Workflow Builder
Explore other alternatives to Slack Workflow Builder
Sharepoint
Document management that becomes a dumping ground
- Notorious complexity
- IT-dependent
- Configuration nightmare
Airtable
Database tool that does not run workflows
- Database not workflow
- Spreadsheet thinking
- No process tracking
Bitrix24
All-in-one business platform with confusing UI
- Cluttered interface
- Feature overwhelm
- Poor UX
Microsoft Visio
Diagramming tool that does not execute workflows
- Diagrams not execution
- Desktop-only thinking
- No tracking
Canva
Design tool, not a workflow solution
- Design tool not workflow
- No process capability
- Wrong category
Tallyfy is a far better alternative to Slack Workflow Builder
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DISCLAIMER OF AFFILIATION, ACCURACY & LIABILITY
This page is an independent, good-faith comparative review prepared by Tallyfy, Inc. ("Tallyfy") and is based on publicly available information, third-party reviews, and vendor materials current as of January 2026. The content is offered "AS IS" for general informational purposes only and does not constitute professional, technical, or legal advice.
- • No Affiliation. Tallyfy is not affiliated with, endorsed by, or sponsored by Salesforce, Inc.. "Slack Workflow Builder" and related logos are trademarks or registered trademarks of Salesforce, Inc.; all such marks appear solely for nominative, comparative reference permitted under the Lanham Act and the doctrine of nominative fair use.
- • Dynamic Information. Features, service levels, and pricing change frequently and may have changed since the compilation date. Users should verify current offerings directly with each vendor before making purchasing decisions.
- • Opinion & First-Amendment Protection. All statements constitute Tallyfy's opinion or commentary, which is protected speech when truthful and non-misleading.
- • No Warranties; Limitation of Liability. Tallyfy disclaims all warranties-express or implied-including accuracy, completeness, merchantability, and fitness for a particular purpose, and will not be liable for any loss or damage arising from reliance on this content.
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