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The best alternative to Smartsheet

Tallyfy evolves your operations from ad-hoc projects to reliable and scalable processes

  • Run processes not projects – Uniquely better
  • Design – We invented Workflow Made Easy®
  • Support – Get expert 1:1 help free – for life
  • Discount – For companies in
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Track all your workflows beautifully - on Tallyfy

Tallyfy vs. Smartsheet

Smartsheet

Tallyfy
1 Built for process thinking – not ad-hoc projects

Smartsheet

2 Guaranteed free 1:1 support for life

Smartsheet

3 Customer-obsessed without pushy sales

Smartsheet

4 Special pricing for light users

Smartsheet

5 Lifetime discount for qualified companies based on your country

Smartsheet

6 Free Single Sign On (SSO) for all

Smartsheet

7 Compliant with HSTS and BIMI security

Smartsheet

Here’s why people don’t like Smartsheet

This is third party content sourced from the public web. You can verify this content if you wish. See our disclaimer and citations section below.

The dashboard portions of the application took some getting used to. A user in the consumer goods industry with 2-10 employees[1]
Smartsheet review on Capterra
Some of the features can get complex and overwhelming for new users to navigate effectively[2]
Smartsheet review on G2
The issue is not the software but the person setting it up. It is frustrating to contribute to the poorly designed Smartsheet because of the lead’s limited knowledge[3]
Smartsheet review on Software Advice
There is a lot to Smartsheet which can be intimidating to new users, and it’s not the easiest to pick up with so many options for customization[4]
Smartsheet review on G2
From experience, the platform is hot garbage. There is no centralized management of resources. The platform, fundamentally, is built as being user-centric… it’s been a huge headache to support the platform[5]
Smartsheet review on Reddit
Reporting is an absolute joke, and integrating it with better reporting and compliance tools requires stepping up to the enterprise plan. It’s biggest shortcoming is its lack of even basic security… This is a platform that can be used to store very sensitive data, and the security is a bad joke[6]
Smartsheet review on Reddit
I am using Smartsheet and I can’t recommend it. The lack of status updates that transfer from Smartsheet is incredibly annoying[7]
Smartsheet review on Reddit
Even manually filling out the gantt chart is an exercise in frustration. They keep overriding the duration and start and dates I put in there. Seriously, after months of using this software it has been less useful and more irritating to use than putting all of our companies tasks in a manually updated spreadsheet. Also the app is unbearably slow[8]
Smartsheet review on Reddit
Users express frustration with various aspects of the service, particularly around pricing and customer support[9]
Smartsheet review on TrustPilot
I am unfond of a few of the tiny limitations. I wish that reports weren’t limited to 500 rows per page, and if that limit must exist, I wish there was a function to skip to a specific page. I have also had very lukewarm success with Data Uploader. It does not work as expected about 50% of the time…I waste a lot of time saving and resaving documents and deleting and recreating configurations just to get data to upload[10]
Smartsheet review on GetApp
I feel at every turn I run into a limitation of Smartsheet that is much easier to handle in other software. No scripting capabilities outside of workflow automation. Can’t copy column/cell types. Forms are extremely limited in terms of design. Cannot have questions side-by-side. Cannot auto-populate a field or dropdown based on another selection. Cannot wrap text in a column on a report. Cross sheet formulas work but are limited[11]
Smartsheet review on Reddit
The interface feels outdated and clunky compared to modern project management tools. Integration setup is unnecessarily complicated and time-consuming[12]
Smartsheet review on ProductHunt
Smartsheet’s pricing structure is confusing and expensive. You need multiple add-ons to get basic functionality that should be included. The learning curve is steep and not user-friendly for non-technical team members[13]
Smartsheet review on Reddit
Create and run automated, scalable workflows on Tallyfy

Stop bleeding 2 hours per person, daily - on busywork

Just 3 simple steps to digitized workflows

Evolve ops from chaotic projects in Smartsheet to predictable processes on Tallyfy

Define

1. Document

Define or upload your template using AI. Optionally add simple if-this-then-that conditionals. Add rich descriptions to capture tribal knowledge on every step.

Define

2. Track

Launch your process with a form or any other trigger. Invite unlimited guests or coworkers to complete tasks and fill out forms. Tallyfy handles auto-reminders.

Define

3. Improve

Improve your process through feedback and metrics. Add steps run by AI. Automate specific steps if they’re worth it. Practice easy and continuous improvement.

Do you know the cost of busywork?

HEARING THIS?
  • How do I do this?
  • What's the status of this?
  • I forgot we had to do that
  • What comes next?
hours
START TALLYFYING
  • Every workflow - digitized
  • Everyone is happy and efficient
  • Newbies are auto-trained
  • Grow revenue without chaos
TIME IS EVERYTHING
  • US average wage is $44/h
  • Nobody enjoys busywork
  • Free up time for innovation
  • Automate mundane stuff

Tallyfy does not charge for basic services

Need 1:1 help? Unlike costly “professional services” or third-party consultants for Smartsheet – Tallyfy guarantees free 25-minute screen-sharing calls with workflow experts for life.

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Tallyfy Team
GDP per capita for the world

Fair Price Guarantee

Tallyfy is well known for workflow software whose pricing is discounted using the GDP-per-capita of your primary country. If you qualify you get an even better product with even more value. Choosing Tallyfy over Smartsheet is a no-brainer.

Fair Price Guarantee

Integration and compliance information

Summary of connectors and integrations

What is Smartsheet used for?

Smartsheet appears to be primarily a project management tool that focuses on spreadsheet-style task tracking. While it may be useful for managing one-off projects, it could lack the ability to handle repeatable processes effectively. This potentially makes it less suitable for companies looking to scale their operations through consistent, automated workflows.

What exactly is Tallyfy and how is it different?

Tallyfy is a sophisticated workflow management system that goes beyond simple project tracking. It’s designed to eliminate workflow chaos by automatically tracking every step in your processes. Unlike project-based tools, Tallyfy focuses on repeatable, scalable processes that can be automated and improved over time. This approach helps organizations save significant time, maintain consistency, and scale operations efficiently.

As Albert Einstein said – “A person who never made a mistake never tried anything new,” but when it comes to choosing business software, the stakes are too high for experimentation without careful consideration.

Why is process management better than project management?

Process management, which Tallyfy specializes in, offers significant advantages over traditional project management tools like Smartsheet. While projects are one-time, ad-hoc efforts, processes are repeatable, predictable, and can be continuously improved. This means you can automate, scale, and optimize your operations – something that may be challenging with project-based tools. As W. Edwards Deming said, “If you can’t describe what you’re doing as a process, you don’t know what you’re doing.”

Does Smartsheet have a discount for certain countries?

Smartsheet may maintain rigid pricing regardless of geographical location. In contrast, Tallyfy offers thoughtful, GDP-based pricing with lifetime discounts for certain countries. This approach ensures fair access to workflow management tools regardless of a country’s economic situation.

How does Tallyfy handle process improvement?

Tallyfy features an elegant process improvement system where users can leave comments that go directly to process owners for review. This creates a continuous improvement cycle that may be missing in project-based tools like Smartsheet. The system allows for incremental improvements that compound over time, leading to significant efficiency gains.

As Peter Drucker wisely noted – “There is nothing quite so useless as doing with great efficiency something that should not be done at all.” This reminds us that choosing the right foundational tools is critical to avoid wasted effort.

How does AI integration differ between Smartsheet and Tallyfy?

While Smartsheet may offer basic AI features, Tallyfy integrates AI thoughtfully and practically. Instead of generic chatbots, Tallyfy uses AI for specific, valuable purposes like automatically migrating existing SOPs and enabling computer-use AI that can control mouse and keyboard actions for true automation. This practical approach to AI delivers real business value rather than just following trends.

What are the key problems with Smartsheet?

Smartsheet’s potential limitations may include its focus on project-based management rather than repeatable processes, complex pricing structure, and possibly limited automation capabilities. It appears to be essentially a spreadsheet with extra features, which could make it difficult to scale operations or implement true process automation. The apparent lack of proper process management features may make it unsuitable for companies looking to grow systematically.

How can I see real customer reviews of Tallyfy?

You can view authentic customer reviews and success stories at Tallyfy’s customer page. These reviews showcase how real businesses have transformed their operations by switching from project-based tools to process management with Tallyfy.

Does Tallyfy offer a free trial?

Yes, Tallyfy offers a customizable trial period to ensure you can properly evaluate the platform. To get started with your trial, you can schedule a demo where we’ll set up your trial instance and guide you through the platform’s capabilities.

How can I get started with Tallyfy?

The best way to get started is to book a demo with our team. We’ll show you how Tallyfy can transform your operations from project-based chaos to process-driven efficiency, and help you set up your customized trial instance.

Tallyfy is a uniquely different competitor to Smartsheet

Stop bleeding 2 hours per person, daily - on busywork

References and Citations

DISCLAIMER OF AFFILIATION, ACCURACY & LIABILITY

This page is an independent, good‑faith comparative review prepared by Tallyfy, Inc. (“Tallyfy”) and is based on publicly available information, third‑party reviews, and vendor materials current as of February 2025. The content is offered “AS IS” for general informational purposes only and does not constitute professional, technical, or legal advice.

  • No Affiliation. Tallyfy is not affiliated with, endorsed by, or sponsored by Smartsheet Inc. “Smartsheet” and related logos are trademarks or registered trademarks of Smartsheet Inc.; all such marks appear solely for nominative, comparative reference permitted under the Lanham Act and the doctrine of nominative fair use.
  • Dynamic Information. Features, service levels, and pricing change frequently and may have changed since the compilation date. Users should verify current offerings directly with each vendor before making purchasing decisions.
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  • No Warranties; Limitation of Liability. Tallyfy disclaims all warranties—express or implied—including accuracy, completeness, merchantability, and fitness for a particular purpose, and will not be liable for any loss or damage arising from reliance on this content.
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