Pros and Cons of K2 BPM — with a K2 Alternative

David Chopin

in Tallyfy Software Reviews

Pros and Cons of K2 BPM — with a K2 Alternative

This is about the strengths and weaknesses of K2 BPM and K2 Blackpearl along with a viable alternative for K2 (Tallyfy). Much of it is borrowed from Gartner, with some portions edited and cleaned up.

Tallyfy The only BPM that anyone can understand in 60 seconds

K2 offers Blackpearl, an iBPMS that features easy integration with Microsoft technologies, as well as other enterprise applications. Blackpearl allows citizen developers to build and run business applications, including forms, workflow, data and reports. Out of the box, K2 integrates with SharePoint, Box, DocuSign, Exchange, Office 365, Dynamics CRM, SQL Server, Oracle, SAP, Salesforce and more. The following analysis refers to K2 blackpearl v.4.6.11.

Strengths of K2 Blackpearl BPM

  • K2’s greatest differentiator is its high-productivity application authoring environment, which citizen developers and IT resources can use to create process-centric applications for process automation. This environment relies on K2’s extensible SmartObject framework to produce a nearly code-free solution.
  • Using visual tools to build reusable data, form and workflow components that use line of business and web-based data, K2’s SmartObject technology provides a single view of business entities both in workflows and via their model-driven user interface experience (K2 SmartForms). K2 SmartObject is easily configured to integrate with other systems within an enterprise or on the web.
  • K2 blackpearl is a natural choice for organizations that have a deep investment in Microsoft technologies such as Windows Server, Microsoft SQL Server, SharePoint, Office 365, Dynamics and Dynamics 365, as well as organizations that are actively using services available from Microsoft Azure.

Weaknesses of K2 Blackpearl BPM

  • K2 blackpearl provides business activity monitoring capabilities, but customers who are looking for more advanced analytics and operational decision management for continuous process improvement, business transformation and intelligent business processes will need to also use other third-party tools to provide those capabilities.
  • K2’s interaction management capabilities include little in the way of event management, and although the platform can integrate with social media tools, it does not treat social or collaboration interactions as first-class elements for orchestration or for context capture. These limitations curtail K2’s ability to provide dynamic advanced case management.
  • In July 2016 (after the cutoff date for products evaluated in this research), K2 started offering a limited preview of its bpmPaaS that supports iBPMS capabilities. Up until that date, K2 had only made blackpearl available as a managed service hosted on mainstream IaaS cloud services. It also offers K2 Appit for SharePoint, a SaaS solution, built on the K2 blackpearl platform, to enable SharePoint and Office 365 customers to easily create comprehensive workflow and forms solutions without the need for any coding.

Alternative to K2 BPM — Tallyfy

Problem — old BPM makes modelling complicated

A great alternative to K2 would be the ability to model processes simply. Just because you have some big BPMN model doesn’t make you clever or useful. In the end, people can/will still have to actually do the process, which comes down to email/spreadsheets (unless you want a 6-month IT project). It’s simply ridiculous to use BPMN in today’s age — where people collaborate and don’t follow flowcharts anyway. Any alternative to K2 must entirely remove the use of flowcharts and in particular — BPMN. Unlike what you’ve heard about BPMN — it’s not a “standard” at all — as each vendor creates their own flavor of it. This makes the much-touted “standard” and “portability” aspect of it next to impossible to achieve.

Hard to follow processStatus and expectations
Tallyfy uses simple lists that still have all the features of flowcharts

Problem — just IT and process analysts map processes. Managers crave real power to map a process themselves

Tallyfy is the only tool that enables collaboration amongst any kind of role/person — since most people understand the simplicity of the tool in 60 seconds. The alternative to K2 is not really an alternative at all — it’s an inevitable switch.

Tallyfy enables anyone to collaborate on documenting a process

Problem — nobody looks at process maps. You need your processes to be in simple, executable list format

This means you need workflow software like Tallyfy that actually provides that simplicity, along with the power you need.

Please — let’s drop flowcharts and BPMN — it’s totally broken and useless

Consider a beautiful alternative to K2 — Tallyfy

It integrates to everything, and it actually works for everyone.

Take a look at a video demo of Tallyfy below, as a viable, user-friendly alternative to K2.



Warning: Are you thinking of purchasing a legacy, flowchart-driven BPM platform?

Don't! Learn why here.



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