Pros and Cons of AuraPortal — with an AuraPortal Alternative

POST by David Chopin

PSSSTT ...

AuraPortal

This is about the strengths and weaknesses of AuraPortal BPM along with a viable alternative to AuraPortal (Tallyfy). Most of it is borrowed from Gartner, with some portions edited and cleaned up.

AuraPortal confirmed its position among the top iBPMS vendors for all major use cases in this market. Although it is still considered one of the smaller vendors, AuraPortal is expanding its market reach beyond its traditional focus on smaller, emerging and less-mature markets (mostly in Latin America, the Middle East and Europe). This analysis pertains to AuraPortal Helium.

Strengths of AuraPortal BPM

  • AuraPortal has introduced advanced process management and case management capabilities. The new Universal Watcher feature (a service that subscribes to defined business events spanning running processes), combined with a simulation and scenario-testing environment designed with the business user in mind, adds to the process intelligence capabilities.
  • AuraPortal has a single integrated repository for processes, cases, content, web content, rules, collaboration and project management. This repository creates an environment that supports citizen developers in creating applications with little or no involvement from IT staff.
  • Rather than having to purchase the entire suite at one time, organizations can purchase individual modules as they mature their BPM capabilities. This practice, coupled with attractive pricing options, makes AuraPortal Helium popular with midmarket buyers.

Weaknesses of AuraPortal BPM

  • New features with nonintuitive names (for example, Secure Rooms, distributed task control and Dynamically Activated Divisions), combined with complex use cases (for example, interactions between case management style process instances spanning multiple process-centric applications), are powerful but may be off-putting to end-user/citizen developers.
  • AuraPortal has an emerging presence in North America. It will face significant challenges to expand sales, marketing and alliances in this extremely competitive market.
  • The native IoT capabilities in the version of AuraPortal Helium that we evaluated lag behind those of other leading vendors. New partnerships with IoT vendors such as Libelium may help AuraPortal catch up in future releases.

Alternative to AuraPortal BPM — Tallyfy

Problem — BPMN makes modelling far too complicated

A great alternative to AuraPortal would be the ability to model processes simply. Just because you have some big BPMN model doesn’t make it clever or useful. In the end, people can/will still have to actually do the process, which comes down to email/spreadsheets (unless you want a 6-month IT project). It’s ridiculous to use BPMN in today’s age — where people collaborate and don’t follow flowcharts anyway.

Problem — only IT and business analysts can map processes

Tallyfy is the only tool that enables anyone to map out a process — since most people understand the simplicity of the tool in 60 seconds. The alternative to AuraPortal is not really an alternative at all — it’s an inevitable switch that business users crave.

Problem — nobody looks at process maps while they work

Tallyfy provides self-service simplicity to workflows, along with the power you need.

Consider a beautiful alternative to AuraPortal — Tallyfy

It integrates to everything, and it works for everyone. Take a look at Tallyfy – as a viable, user-friendly alternative to AuraPortal.

Is legacy BPM actually going to work for business users?

Tallyfy is the only process tool that anyone can understand in 60 seconds. Legacy BPM systems can take 6 months to deploy - if they work at all.

In the last 10 years - amazing changes happened to business software. "Old BPM" software is tired and broken. It never worked for business users. Here's why.

  • Users are now deciding to buy software themselves. Old BPM was bought by your IT department, who didn't generally care about user experience - as long as it was made by a large/boring company.
  • Cloud tools are now free to try by anyone, anytime. With Old BPM you had to call sales and wait for 50 questions just to look at it and finally decide it sucks.
  • People want to share workflows with clients. With Old BPM you were stuck with trying to automate internal processes only. Your clients would be very scared and run a mile from it.
  • People expect to integrate cloud tools without IT. With Old BPM you had get engineers to write code to make a simple integration. That's now become a drag-and-drop service.
  • People expect to work on phones. This means giant, clunky flowcharts in Old BPM are dead - because they don't fit on your phone's screen - and only define "the perfect process".
  • People are tired of flowcharts. Old BPM was all about the high priest telling you how a process can/will be done, and you would obey. Now - modern workers and teams are paid to collaborate.
  • People expect all the benefits of the cloud. Old BPM was never cloud-born and was never designed for the cloud. And that creates a massive bunch of missed opportunities.
  • Companies of all sizes need process management - and never had it. Since Old BPM was so expensive and complicated, only large companies could afford it. The rest of us were left out.
  • People are excited about AI - but confused about where to begin. With Old BPM you have zero chance of using AI without an army of engineers. With cloud-born systems like Tallyfy - it's childs' play to use any AI you like to run amazing automations for photos, voice, video and more.
  • The most important part is this - what does Tallyfy offer that BPMN (used by legacy BPM systems) does not? It's true - Tallyfy actually has things you need - that no BPM can offer. Read more about it here

See how to map BPMN to Tallyfy

Here's the life you don't want if you're an operations or IT leader!

Tallyfy vs. Complex, Legacy Business Process Management Suites

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Design your workflow once - without flowcharts
Launch processes and track each one separately
Ensure tasks never slip through the cracks again

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