The best alternative to Notion
The more you add to Notion, the bigger the mess. You cannot get anything out - data robbery.
- Design - We invented Workflow Made Easy ®
- Pricing - Minimum purchase is 1 full member
- Support - Get expert 1:1 help free - for life
People ❤️ Tallyfy
Simple for everyone. Robust for champs.
"Tallyfy has been transformative for us. It's reduced manual errors, sped up processes like onboarding, and helped us document workflows that are critical as we grow. The ability to track tasks and aggregate them in one place saves us so much time and ensures that nothing falls through the cracks.
"We can finally delegate work with confidence and focus on growing the business.
"A paper-based approval for critical purchases could take a couple of days before if someone was waiting for a director to be available for a signature. Now approvals are often completed in minutes.
"Tallyfy is intuitive, fun and visually appealing. We can quickly gather every detail we need from our client in order to finish it on time. All the documents, specific details and comments are in one place.
"It has become a regular thing that people say 'put that in Tallyfy'. They know it by name. It has become the executive approval tool for our company. We have bi-weekly Tallyfy calls where we review what needs approval and what is pending - it keeps everyone aligned.
"It used to take us two days to run monthly client campaigns, now, with the help of Tallyfy, we complete them in just a few hours!
"Tallyfy is a very reliable way to delegate and track tasks with confidence. It has taken the guesswork out of the equation and has helped our team focus on delivering a service within deadlines. Thank you for making my life much easier!
"Our clients and team sail through the Tallyfy process - there is no need for clients to log in, there is one link for everything they need to do, everything saves in real-time - it all works incredibly well! I can't imagine scaling our agency without Tallyfy.
"Tallyfy transformed how we manage client onboarding and policy renewals. It eliminated inefficiencies, reduced meeting times from hours to minutes, and helped us avoid costly penalties by automating key processes. We now have full visibility over tasks, and I no longer need to chase down updates - it's all right there.
"Tallyfy has revolutionized how we manage our marketing projects at West Community Credit Union. It allows us to quickly launch tailored campaigns and track every moving part, ensuring nothing falls through the cracks. The ease of creating flexible, repeatable processes has saved us significant time and improved team collaboration.
"With Tallyfy, we have seen clarity in our processes as well as any bottlenecks. Tallyfy would be a good fit for any company that has a design, approval and implementation process that needs to have a quick turn around and that is growing fast.
"Tallyfy has helped our team streamline the efficiency of our processes. We now have smooth processes from beginning to end - without any steps being forgotten or skipped.
"If you want to be efficient and scale your business then Tallyfy is the way go. There is no question about it.
"Routing multiple documents is far quicker and there's immediate accountability and oversight. After switching to Tallyfy, routing documents and layouts went from taking over a week to taking just 2-3 days.
"Tallyfy has been transformative for us. It's reduced manual errors, sped up processes like onboarding, and helped us document workflows that are critical as we grow. The ability to track tasks and aggregate them in one place saves us so much time and ensures that nothing falls through the cracks.
"We can finally delegate work with confidence and focus on growing the business.
"A paper-based approval for critical purchases could take a couple of days before if someone was waiting for a director to be available for a signature. Now approvals are often completed in minutes.
"Tallyfy is intuitive, fun and visually appealing. We can quickly gather every detail we need from our client in order to finish it on time. All the documents, specific details and comments are in one place.
"It has become a regular thing that people say 'put that in Tallyfy'. They know it by name. It has become the executive approval tool for our company. We have bi-weekly Tallyfy calls where we review what needs approval and what is pending - it keeps everyone aligned.
"It used to take us two days to run monthly client campaigns, now, with the help of Tallyfy, we complete them in just a few hours!
"Tallyfy is a very reliable way to delegate and track tasks with confidence. It has taken the guesswork out of the equation and has helped our team focus on delivering a service within deadlines. Thank you for making my life much easier!
"Our clients and team sail through the Tallyfy process - there is no need for clients to log in, there is one link for everything they need to do, everything saves in real-time - it all works incredibly well! I can't imagine scaling our agency without Tallyfy.
"Tallyfy transformed how we manage client onboarding and policy renewals. It eliminated inefficiencies, reduced meeting times from hours to minutes, and helped us avoid costly penalties by automating key processes. We now have full visibility over tasks, and I no longer need to chase down updates - it's all right there.
"Tallyfy has revolutionized how we manage our marketing projects at West Community Credit Union. It allows us to quickly launch tailored campaigns and track every moving part, ensuring nothing falls through the cracks. The ease of creating flexible, repeatable processes has saved us significant time and improved team collaboration.
"With Tallyfy, we have seen clarity in our processes as well as any bottlenecks. Tallyfy would be a good fit for any company that has a design, approval and implementation process that needs to have a quick turn around and that is growing fast.
"Tallyfy has helped our team streamline the efficiency of our processes. We now have smooth processes from beginning to end - without any steps being forgotten or skipped.
"If you want to be efficient and scale your business then Tallyfy is the way go. There is no question about it.
"Routing multiple documents is far quicker and there's immediate accountability and oversight. After switching to Tallyfy, routing documents and layouts went from taking over a week to taking just 2-3 days.
Tallyfy vs. Notion
Which tool is right for you?
Honest comparison to help you make the right choice
Tallyfy is best for
- Teams tired of data being trapped in an ever-growing mess
- Processes that need to be executed, not just documented
- Organizations needing structured output, not endless input
- Companies wanting actionable workflows, not static pages
- Teams with compliance and audit trail requirements
Notion may be better for
- Personal and team knowledge management
- Note-taking and documentation wikis
- Content teams managing editorial workflows
- Startups building internal knowledge bases
Here's why people don't like Notion
This is third party content sourced from the public web. You can verify this content if you wish. See our disclaimer and citations section below.
" The software has extremely bad performance on Android. It just lags horribly.[1] "
" It does everything, and that is bad. The problem is that it offers a myriad of features and productivity tools and is not truly exceptional in any of them. You will quickly get lost among all pages, boards, notifications, etc. It is just too complicated for an average user and provides too much noise. The editing experience is awful.[2] "
" The software is a subscription. We do not like subscriptions, especially if you have to pay to access your data. With web-based note-taking Notions, you have less control over your data. There is no end-to-end encryption, so the company has access to your notes. There are painful exporting options.[3] "
" One of the most cited disadvantages of the software is its steep learning curve, particularly for new users. The array of options for databases, templates, and integrations can be overwhelming, leading to a time-consuming and sometimes frustrating setup process.[4] "
" The offline mode is a constant issue. The software development often "wastes" time implementing features for enterprise/business instead of spending time on other things that users want. People spend ages "designing" the perfect looking dashboard instead of actually using the tool.[5] "
" The software can be a bit laggy because of a lot of data. Everything is too complicated and you can get logged out frequently. If you accidentally turn on workspace to share with your team or friends, you cannot back to a personal plan. The software trashed a user's whole diary.[6] "
" The software has a bad ecosystem. It is completely unusable on mobile or tablets, with bad support for widgets or quick access to pages which make the whole process cumbersome.[7] "
" The software has a bad connection. There are a ton of reasons to save a particular page or database locally. It is shameful that this gets brought up constantly, yet the product team has not prioritized this.[8] "
" Notion is slow and often hangs when loading large databases. The collaboration features are clunky and the real-time editing does not work well. Many users report losing work due to sync issues.[9] "
" The formatting is inconsistent and breaks frequently. Copy-paste functionality is terrible, especially when moving content between different blocks. The search function is unreliable and often fails to find content that clearly exists.[10] "
" Do not pay for this... they will continue making withdrawals from your account after you cancel and it is impossible to get in touch with them. I canceled my paid subscription, yet out of nowhere, I was charged 3.5 times more than usual.[11] "
" Many of the reviews on Notion's AI were negative, and the extra cost for the feature frustrated users. The AI add-on feels like a cash grab rather than genuine value. While competitors include AI features in their base pricing, Notion charges extra for mediocre AI capabilities.[12] "
" Users are frustrated with Notion's lack of essential functions, such as annotations on top of notes and graphics, and the ability to create charts and graphs intuitively. Native form capabilities are limited with no conditional logic and basic styling. To work around these limitations, they often need to resort to using other apps before importing files into Notion.[13] "
- Limited blocks for teams
- 5MB file uploads
- Unlimited blocks
- Unlimited file uploads
- AI included
- Enterprise search
- Advanced security
- Custom contracts
Tallyfy might not be right for you if...
Tallyfy isn't for everyone. Here's when it may not fit:
- Not designed for knowledge management or wikis
- Better suited for structured processes than flexible note-taking
- Works alongside, rather than replaces, documentation tools
Documentation that actually runs
Living processes, not dusty documents
Can Notion scale?
Are you hearing this at work? That's busywork
Enter between 1 and 150,000
Enter between 0.5 and 40
Enter between $10 and $1,000
Based on $30/hr x 4 hrs/wk
Your loss and waste is:
every week
What you are losing
Cash burned on busywork
per week in wasted wages
What you could have gained
160 extra hours could create:
per week in real and compounding value
Total cumulative impact over time (real cost + missed opportunities)
You are bleeding cash, annoying every employee and killing dreams.
It's a no-brainer
Tallyfy does not charge for basic services
Need help? Unlike costly "professional services" for Notion - Tallyfy guarantees free 25-minute screen-sharing calls with workflow experts for life.
SCHEDULE A CALL
Fair Price Guarantee
If your company is based in a country where the GDP per capita is significantly lower than the USA, we offer a discount on our pricing. This ensures fair pricing for companies worldwide.
FAIR PRICE GUARANTEETallyfy is secure, proven and enterprise-grade
API & Webhooks
Free SSO
Middleware
BI & Data Export
Events & Triggers
AI & Automation
Security
Documents
Analytics & Metrics
Email Integration
Legal & Enterprise
1-2 weeks for typical operations team
Export process documentation from Notion pages
Identify which content represents executable processes vs reference docs
Use Tallyfy AI to convert SOPs into trackable workflows
Set up integrations to sync data between systems
Train team on execution-focused process thinking
Frequently Asked Questions
What exactly is Notion used for?
What makes Tallyfy different from Notion?
Does Notion have country-specific pricing?
How does AI integration compare between Notion and Tallyfy?
How do process improvements work in both systems?
What are the main problems with Notion?
How do security standards compare?
Where can I see real customer reviews of Tallyfy?
Does Tallyfy offer free support services?
How can I try Tallyfy?
Why do teams need to replace Notion for workflow tracking?
Can Notion handle growing team complexity?
Why is Notion considered data robbery?
References and Citations
- [1] Notion Performance Issues - Reddit Discussion (February 2025)
- [2] Notion Complexity Issues - Reddit Productivity (February 2025)
- [3] Notion Data Control Concerns - Reddit (February 2025)
- [4] Notion Learning Curve Discussion - Reddit (February 2025)
- [5] Notion Offline Mode Problems - Reddit (February 2025)
- [6] Notion Lag and Complexity Issues - Reddit (February 2025)
- [7] Notion Mobile Experience Problems - Reddit (February 2025)
- [8] Notion Connection Issues - Reddit (February 2025)
- [9] Notion Slow Performance and Sync Issues - Reddit (February 2025)
- [10] Notion Formatting and Search Problems - Reddit (February 2025)
- [11] Notion Billing and Support Issues - Trustpilot (January 2025)
- [12] Notion AI Feature Criticism - G2 (January 2025)
- [13] Notion Feature Limitations - Capterra (January 2025)
5 alternatives to Notion
Explore other alternatives to Notion
Confluence
Team wiki that becomes a graveyard of outdated pages
- Atlassian lock-in
- Pages get lost
- No process execution
Tettra
Knowledge base for internal documentation
- Wiki limitations
- No tracking
- Basic feature set
Document360
Knowledge base platform for documentation
- Documentation only
- No workflow capability
- Narrow focus
Trainual
Training and SOP documentation platform
- Training-focused only
- No live processes
- Limited scope
Whale
Employee training and documentation tool
- Small company risk
- Limited features
- Narrow use case
Tallyfy is a far better alternative to Notion
Ready to switch to a better workflow solution?
See why teams choose Tallyfy over the competition
DISCLAIMER OF AFFILIATION, ACCURACY & LIABILITY
This page is an independent, good-faith comparative review prepared by Tallyfy, Inc. ("Tallyfy") and is based on publicly available information, third-party reviews, and vendor materials current as of January 2026. The content is offered "AS IS" for general informational purposes only and does not constitute professional, technical, or legal advice.
- • No Affiliation. Tallyfy is not affiliated with, endorsed by, or sponsored by Notion Labs, Inc.. "Notion" and related logos are trademarks or registered trademarks of Notion Labs, Inc.; all such marks appear solely for nominative, comparative reference permitted under the Lanham Act and the doctrine of nominative fair use.
- • Dynamic Information. Features, service levels, and pricing change frequently and may have changed since the compilation date. Users should verify current offerings directly with each vendor before making purchasing decisions.
- • Opinion & First-Amendment Protection. All statements constitute Tallyfy's opinion or commentary, which is protected speech when truthful and non-misleading.
- • No Warranties; Limitation of Liability. Tallyfy disclaims all warranties-express or implied-including accuracy, completeness, merchantability, and fitness for a particular purpose, and will not be liable for any loss or damage arising from reliance on this content.
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