The best alternative to NextMatter
Tallyfy is a far better alternative to NextMatter
- Design - We invented Workflow Made Easy ®
- Pricing - Minimum purchase is 1 full member
- Support - Get expert 1:1 help free - for life
People ❤️ Tallyfy
Simple for everyone. Robust for champs.
"We can finally delegate work with confidence and focus on growing the business.
"A paper-based approval for critical purchases could take a couple of days before if someone was waiting for a director to be available for a signature. Now approvals are often completed in minutes.
"Tallyfy has been transformative for us. It's reduced manual errors, sped up processes like onboarding, and helped us document workflows that are critical as we grow. The ability to track tasks and aggregate them in one place saves us so much time and ensures that nothing falls through the cracks.
"It has become a regular thing that people say 'put that in Tallyfy'. They know it by name. It has become the executive approval tool for our company. We have bi-weekly Tallyfy calls where we review what needs approval and what is pending - it keeps everyone aligned.
"Tallyfy is intuitive, fun and visually appealing. We can quickly gather every detail we need from our client in order to finish it on time. All the documents, specific details and comments are in one place.
"It used to take us two days to run monthly client campaigns, now, with the help of Tallyfy, we complete them in just a few hours!
"Tallyfy is a very reliable way to delegate and track tasks with confidence. It has taken the guesswork out of the equation and has helped our team focus on delivering a service within deadlines. Thank you for making my life much easier!
"Our clients and team sail through the Tallyfy process - there is no need for clients to log in, there is one link for everything they need to do, everything saves in real-time - it all works incredibly well! I can't imagine scaling our agency without Tallyfy.
"With Tallyfy, we have seen clarity in our processes as well as any bottlenecks. Tallyfy would be a good fit for any company that has a design, approval and implementation process that needs to have a quick turn around and that is growing fast.
"Tallyfy has revolutionized how we manage our marketing projects at West Community Credit Union. It allows us to quickly launch tailored campaigns and track every moving part, ensuring nothing falls through the cracks. The ease of creating flexible, repeatable processes has saved us significant time and improved team collaboration.
"Tallyfy transformed how we manage client onboarding and policy renewals. It eliminated inefficiencies, reduced meeting times from hours to minutes, and helped us avoid costly penalties by automating key processes. We now have full visibility over tasks, and I no longer need to chase down updates - it's all right there.
"Tallyfy has helped our team streamline the efficiency of our processes. We now have smooth processes from beginning to end - without any steps being forgotten or skipped.
"If you want to be efficient and scale your business then Tallyfy is the way go. There is no question about it.
"Routing multiple documents is far quicker and there's immediate accountability and oversight. After switching to Tallyfy, routing documents and layouts went from taking over a week to taking just 2-3 days.
"We can finally delegate work with confidence and focus on growing the business.
"A paper-based approval for critical purchases could take a couple of days before if someone was waiting for a director to be available for a signature. Now approvals are often completed in minutes.
"Tallyfy has been transformative for us. It's reduced manual errors, sped up processes like onboarding, and helped us document workflows that are critical as we grow. The ability to track tasks and aggregate them in one place saves us so much time and ensures that nothing falls through the cracks.
"It has become a regular thing that people say 'put that in Tallyfy'. They know it by name. It has become the executive approval tool for our company. We have bi-weekly Tallyfy calls where we review what needs approval and what is pending - it keeps everyone aligned.
"Tallyfy is intuitive, fun and visually appealing. We can quickly gather every detail we need from our client in order to finish it on time. All the documents, specific details and comments are in one place.
"It used to take us two days to run monthly client campaigns, now, with the help of Tallyfy, we complete them in just a few hours!
"Tallyfy is a very reliable way to delegate and track tasks with confidence. It has taken the guesswork out of the equation and has helped our team focus on delivering a service within deadlines. Thank you for making my life much easier!
"Our clients and team sail through the Tallyfy process - there is no need for clients to log in, there is one link for everything they need to do, everything saves in real-time - it all works incredibly well! I can't imagine scaling our agency without Tallyfy.
"With Tallyfy, we have seen clarity in our processes as well as any bottlenecks. Tallyfy would be a good fit for any company that has a design, approval and implementation process that needs to have a quick turn around and that is growing fast.
"Tallyfy has revolutionized how we manage our marketing projects at West Community Credit Union. It allows us to quickly launch tailored campaigns and track every moving part, ensuring nothing falls through the cracks. The ease of creating flexible, repeatable processes has saved us significant time and improved team collaboration.
"Tallyfy transformed how we manage client onboarding and policy renewals. It eliminated inefficiencies, reduced meeting times from hours to minutes, and helped us avoid costly penalties by automating key processes. We now have full visibility over tasks, and I no longer need to chase down updates - it's all right there.
"Tallyfy has helped our team streamline the efficiency of our processes. We now have smooth processes from beginning to end - without any steps being forgotten or skipped.
"If you want to be efficient and scale your business then Tallyfy is the way go. There is no question about it.
"Routing multiple documents is far quicker and there's immediate accountability and oversight. After switching to Tallyfy, routing documents and layouts went from taking over a week to taking just 2-3 days.
Tallyfy vs. NextMatter
Which tool is right for you?
Honest comparison to help you make the right choice
Tallyfy is best for
- Teams needing flexible cross-departmental workflows
- Operations teams wanting quick deployment
- Organizations valuing transparent pricing
- Companies preferring intuitive design over technical complexity
- Teams with limited IT resources for automation
NextMatter may be better for
- Operations-heavy organizations with linear processes
- Teams already invested in NextMatter ecosystem
- Companies needing deep ERP integrations
- Organizations with dedicated process automation teams
Here's why people don't like NextMatter
This is third party content sourced from the public web. You can verify this content if you wish. See our disclaimer and citations section below.
" You must have a lot of patience since finding a builder takes time.[1] "
" The processes sometimes miss to have more flexibility... mostly a process for linear processes[2] "
" Onboarding / adoption has been slow[3] "
" Capability to save the form for external users... edit mistakes... hide automation steps... printing or saving as PDF[4] "
" NextMatter is not very user-friendly and the interface can be confusing... difficult to customize[5] "
" The platform is quite expensive... customer support response times are disappointingly slow[6] "
" Integration capabilities are limited... mobile experience is poor[7] "
" NextMatter is primarily designed for operations teams. If you need flexibility across departments, you may find the workflow structure too rigid.[8] "
" The reporting and analytics features are basic. Teams needing detailed process metrics often have to export data for analysis.[9] "
" Setting up complex conditional branching requires technical knowledge. Non-technical users struggle with advanced automation rules.[10] "
" Larger processes within the system experience significant loading lag. Integrations are complex, with scarce training material.[11] "
" The functionality to create customized reports on their own is still missed by users. They can request any report from Next Matter and they will build it, but users would prefer the ability to do it themselves.[12] "
" Scalability is a point to consider carefully. The platform works well for small to medium-sized enterprises, but for very large, complex processes, it requires thorough pilot testing to ensure performance meets expectations.[13] "
- Workflow runs included
- External participants
- Custom workflow runs
- Advanced features
Tallyfy might not be right for you if...
Tallyfy isn't for everyone. Here's when it may not fit:
- Not designed for deep ERP system integrations
- Better suited for human workflows than system-to-system automation
- Analytics focused on process health, not operational KPIs
Enterprise workflow without enterprise complexity
Deploy in days, not months
Is Nextmatter enough?
Are you hearing this at work? That's busywork
Enter between 1 and 150,000
Enter between 0.5 and 40
Enter between $10 and $1,000
Based on $30/hr x 4 hrs/wk
Your loss and waste is:
every week
What you are losing
Cash burned on busywork
per week in wasted wages
What you could have gained
160 extra hours could create:
per week in real and compounding value
Total cumulative impact over time (real cost + missed opportunities)
You are bleeding cash, annoying every employee and killing dreams.
It's a no-brainer
Tallyfy does not charge for basic services
Need help? Unlike costly "professional services" for NextMatter - Tallyfy guarantees free 25-minute screen-sharing calls with workflow experts for life.
SCHEDULE A CALL
Fair Price Guarantee
If your company is based in a country where the GDP per capita is significantly lower than the USA, we offer a discount on our pricing. This ensures fair pricing for companies worldwide.
FAIR PRICE GUARANTEETallyfy is secure, proven and enterprise-grade
API & Webhooks
Free SSO
Middleware
BI & Data Export
Events & Triggers
AI & Automation
Security
Documents
Analytics & Metrics
Email Integration
Legal & Enterprise
1-2 weeks for typical operations team
Automated Migration Tool Available
We provide an open-source migration script specifically for NextMatter users.
View NextMatter Migrator on GitHubExport workflow definitions and process documentation
Identify high-impact processes for initial migration
Use Tallyfy AI to convert SOPs into executable workflows
Set up integrations via API or Zapier
Train team on intuitive workflow design approach
Frequently Asked Questions
What is NextMatter used for?
What exactly is Tallyfy and how does it compare to NextMatter?
Tallyfy is a modern workflow system that removes chaos by tracking every workflow step automatically. Unlike NextMatter's potentially rigid approach, Tallyfy helps teams save around 2 hours per person daily through smart automation rules, clear delegation via task management, and consistent process execution. It's designed to scale smoothly while maintaining quality across all operations.
Does NextMatter have a discount for certain countries?
Is NextMatter owned by venture capitalists?
How does Tallyfy handle process improvement?
Tallyfy excels at process improvement through its elegant feedback system accessible via the tracker view. Users can leave simple comments that go directly to process owners for review and implementation through template editing features.
How does AI integration differ between Tallyfy and NextMatter?
Does NextMatter offer free Single Sign On?
Is NextMatter compliant with BIMI and HSTS security standards?
What are the common problems with NextMatter?
Users often report that NextMatter has a steep learning curve, limited customization options, and inflexible workflow designs. Its pricing structure can also be confusing and expensive for smaller teams. Tallyfy offers intuitive dynamic variables and reusable snippets that make customization simple.
How does conditional branching compare between the platforms?
How can I see real customer reviews of Tallyfy?
Does Tallyfy offer a free trial?
What support services are included?
How do I get started with Tallyfy?
Why do operations teams find specialized tools like NextMatter limiting?
What makes VC-backed workflow tools risky for long-term adoption?
References and Citations
- [1] NextMatter review on G2 (accessed February 2025)
- [2] NextMatter review on G2 (accessed February 2025)
- [3] NextMatter review on G2 (accessed February 2025)
- [4] NextMatter review on G2 (accessed February 2025)
- [5] NextMatter discussion on Reddit (accessed February 2025)
- [6] NextMatter review on Capterra (accessed February 2025)
- [7] NextMatter review on TrustRadius (accessed February 2025)
- [8] NextMatter review on G2 (accessed February 2025)
- [9] NextMatter review on Capterra (accessed February 2025)
- [10] NextMatter review on G2 (accessed February 2025)
- [11] NextMatter review on SelectHub (accessed January 2025)
- [12] NextMatter review on SelectHub (accessed January 2025)
- [13] NextMatter review on Research.com (accessed January 2025)
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Tallyfy is a far better alternative to NextMatter
Ready to switch from NextMatter?
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Schedule a Demo
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DISCLAIMER OF AFFILIATION, ACCURACY & LIABILITY
This page is an independent, good-faith comparative review prepared by Tallyfy, Inc. ("Tallyfy") and is based on publicly available information, third-party reviews, and vendor materials current as of January 2026. The content is offered "AS IS" for general informational purposes only and does not constitute professional, technical, or legal advice.
- • No Affiliation. Tallyfy is not affiliated with, endorsed by, or sponsored by Nextmatter AG. "NextMatter" and related logos are trademarks or registered trademarks of Nextmatter AG; all such marks appear solely for nominative, comparative reference permitted under the Lanham Act and the doctrine of nominative fair use.
- • Dynamic Information. Features, service levels, and pricing change frequently and may have changed since the compilation date. Users should verify current offerings directly with each vendor before making purchasing decisions.
- • Opinion & First-Amendment Protection. All statements constitute Tallyfy's opinion or commentary, which is protected speech when truthful and non-misleading.
- • No Warranties; Limitation of Liability. Tallyfy disclaims all warranties-express or implied-including accuracy, completeness, merchantability, and fitness for a particular purpose, and will not be liable for any loss or damage arising from reliance on this content.
- • Overall Website Terms. Your use of this website is subject to our terms and conditions.