The best alternative to Confluence
Tallyfy is a far better alternative to Confluence because it also lets you run and automate processes
- Design - We invented Workflow Made Easy ®
- Far Better - Documenting alone is useless
- Pricing - Minimum purchase is 1 full member
- Support - Get expert 1:1 help free - for life
People ❤️ Tallyfy
Simple for everyone. Robust for champs.
"We can finally delegate work with confidence and focus on growing the business.
"A paper-based approval for critical purchases could take a couple of days before if someone was waiting for a director to be available for a signature. Now approvals are often completed in minutes.
"Tallyfy has been transformative for us. It's reduced manual errors, sped up processes like onboarding, and helped us document workflows that are critical as we grow. The ability to track tasks and aggregate them in one place saves us so much time and ensures that nothing falls through the cracks.
"Tallyfy is intuitive, fun and visually appealing. We can quickly gather every detail we need from our client in order to finish it on time. All the documents, specific details and comments are in one place.
"It has become a regular thing that people say 'put that in Tallyfy'. They know it by name. It has become the executive approval tool for our company. We have bi-weekly Tallyfy calls where we review what needs approval and what is pending - it keeps everyone aligned.
"It used to take us two days to run monthly client campaigns, now, with the help of Tallyfy, we complete them in just a few hours!
"Tallyfy is a very reliable way to delegate and track tasks with confidence. It has taken the guesswork out of the equation and has helped our team focus on delivering a service within deadlines. Thank you for making my life much easier!
"Our clients and team sail through the Tallyfy process - there is no need for clients to log in, there is one link for everything they need to do, everything saves in real-time - it all works incredibly well! I can't imagine scaling our agency without Tallyfy.
"Tallyfy has revolutionized how we manage our marketing projects at West Community Credit Union. It allows us to quickly launch tailored campaigns and track every moving part, ensuring nothing falls through the cracks. The ease of creating flexible, repeatable processes has saved us significant time and improved team collaboration.
"Tallyfy transformed how we manage client onboarding and policy renewals. It eliminated inefficiencies, reduced meeting times from hours to minutes, and helped us avoid costly penalties by automating key processes. We now have full visibility over tasks, and I no longer need to chase down updates - it's all right there.
"With Tallyfy, we have seen clarity in our processes as well as any bottlenecks. Tallyfy would be a good fit for any company that has a design, approval and implementation process that needs to have a quick turn around and that is growing fast.
"Tallyfy has helped our team streamline the efficiency of our processes. We now have smooth processes from beginning to end - without any steps being forgotten or skipped.
"If you want to be efficient and scale your business then Tallyfy is the way go. There is no question about it.
"Routing multiple documents is far quicker and there's immediate accountability and oversight. After switching to Tallyfy, routing documents and layouts went from taking over a week to taking just 2-3 days.
"We can finally delegate work with confidence and focus on growing the business.
"A paper-based approval for critical purchases could take a couple of days before if someone was waiting for a director to be available for a signature. Now approvals are often completed in minutes.
"Tallyfy has been transformative for us. It's reduced manual errors, sped up processes like onboarding, and helped us document workflows that are critical as we grow. The ability to track tasks and aggregate them in one place saves us so much time and ensures that nothing falls through the cracks.
"Tallyfy is intuitive, fun and visually appealing. We can quickly gather every detail we need from our client in order to finish it on time. All the documents, specific details and comments are in one place.
"It has become a regular thing that people say 'put that in Tallyfy'. They know it by name. It has become the executive approval tool for our company. We have bi-weekly Tallyfy calls where we review what needs approval and what is pending - it keeps everyone aligned.
"It used to take us two days to run monthly client campaigns, now, with the help of Tallyfy, we complete them in just a few hours!
"Tallyfy is a very reliable way to delegate and track tasks with confidence. It has taken the guesswork out of the equation and has helped our team focus on delivering a service within deadlines. Thank you for making my life much easier!
"Our clients and team sail through the Tallyfy process - there is no need for clients to log in, there is one link for everything they need to do, everything saves in real-time - it all works incredibly well! I can't imagine scaling our agency without Tallyfy.
"Tallyfy has revolutionized how we manage our marketing projects at West Community Credit Union. It allows us to quickly launch tailored campaigns and track every moving part, ensuring nothing falls through the cracks. The ease of creating flexible, repeatable processes has saved us significant time and improved team collaboration.
"Tallyfy transformed how we manage client onboarding and policy renewals. It eliminated inefficiencies, reduced meeting times from hours to minutes, and helped us avoid costly penalties by automating key processes. We now have full visibility over tasks, and I no longer need to chase down updates - it's all right there.
"With Tallyfy, we have seen clarity in our processes as well as any bottlenecks. Tallyfy would be a good fit for any company that has a design, approval and implementation process that needs to have a quick turn around and that is growing fast.
"Tallyfy has helped our team streamline the efficiency of our processes. We now have smooth processes from beginning to end - without any steps being forgotten or skipped.
"If you want to be efficient and scale your business then Tallyfy is the way go. There is no question about it.
"Routing multiple documents is far quicker and there's immediate accountability and oversight. After switching to Tallyfy, routing documents and layouts went from taking over a week to taking just 2-3 days.
Tallyfy vs. Confluence
Which tool is right for you?
Honest comparison to help you make the right choice
Tallyfy is best for
- Teams needing active process execution, not just documentation
- Operations teams wanting real-time task tracking and accountability
- Organizations where documented processes must actually be followed
- Companies needing to know who did what and when
- Teams that need workflow automation, not static wikis
Confluence may be better for
- Knowledge management and documentation wikis
- Teams focused on collaborative document editing
- Organizations using the full Atlassian ecosystem (Jira, etc.)
- Technical teams needing developer-focused documentation
Here's why people don't like Confluence
This is third party content sourced from the public web. You can verify this content if you wish. See our disclaimer and citations section below.
" It might be overwhelming at first; there are plenty of options and personalization elements you can include, so you might think, "It is too much for me"[1] "
" Once you use any external add-ons, the pricing increases.[2] "
" The platform's complexity may present a big learning curve for novices, particularly those unfamiliar with collaborative software. Furthermore, while Atlassian Confluence excels at text-based material, its multimedia embedding and formatting choices may be improved to provide a more aesthetically engaging experience[3] "
" Integration with MS Teams is relatively new and takes a lot of time to transfer data from the created workflows to appear. No auto-refresh functionality, while working simultaneously on one document, it becomes necessary for one person to refresh first. Navigation is not user-friendly. You can't expect a user to understand the navigation of their own, you either would need training for a guide.[4] "
" Trying out Atlassian Confluence I quickly realized how bad it is. It is incredibly stupid and profoundly godawful. I hate their WYSIWYG editor. You can't simply copy and paste to Atlassian Confluence. Their markup is horrible. Their editor simply put is unusable. You can import new documents in markdown but editing existing documents is still a huge pain.[5] "
" They are also glacially slow, enormously resource hungry, quite unstable, and really reward a deep understanding of how to run heavyweight Java applications in production.[6] "
" It is also very manual which means there are no automated workflows for content reuse or localization. Hence can be tedious if being used across geographics unless you have dedicated team for each[7] "
" I feel like the epic drop down gets cut off a lot and I have to try way too hard to access an epic that isn't the first two spots in the list... also why the hell can't we host cloud versions on our own domain still... the support product really needs to evolve. It's slow, bulky and has too many transitions. I find myself waiting for it to hurry the hell up a lot[8] "
" Confluence is painfully slow and the user interface is confusing. The search functionality is terrible and finding documents becomes a nightmare in large organizations. The editor is buggy and often loses formatting when copying content.[9] "
" The mobile experience is absolutely terrible. Trying to edit or even read content on mobile is frustrating. The interface doesn't scale well and many features are completely broken on mobile devices.[10] "
- Up to 10 users
- 100 automation runs/month
- Unlimited whiteboards
- 24/7 support
- Advanced security
- Unlimited sites
Tallyfy might not be right for you if...
Tallyfy isn't for everyone. Here's when it may not fit:
- Not a general wiki or knowledge management system
- Not designed for static documentation or reference materials
- Limited for collaborative document editing needs
- May not integrate deeply with other Atlassian products
- Best for active processes, not passive documentation storage
Documentation that actually runs
Living processes, not dusty documents
Is Confluence worth the complexity?
Are you hearing this at work? That's busywork
Enter between 1 and 150,000
Enter between 0.5 and 40
Enter between $10 and $1,000
Based on $30/hr x 4 hrs/wk
Your loss and waste is:
every week
What you are losing
Cash burned on busywork
per week in wasted wages
What you could have gained
160 extra hours could create:
per week in real and compounding value
Total cumulative impact over time (real cost + missed opportunities)
You are bleeding cash, annoying every employee and killing dreams.
It's a no-brainer
Tallyfy does not charge for basic services
Need help? Unlike costly "professional services" for Confluence - Tallyfy guarantees free 25-minute screen-sharing calls with workflow experts for life.
SCHEDULE A CALL
Fair Price Guarantee
If your company is based in a country where the GDP per capita is significantly lower than the USA, we offer a discount on our pricing. This ensures fair pricing for companies worldwide.
FAIR PRICE GUARANTEETallyfy is secure, proven and enterprise-grade
API & Webhooks
Free SSO
Middleware
BI & Data Export
Events & Triggers
AI & Automation
Security
Documents
Analytics & Metrics
Email Integration
Legal & Enterprise
Moving from Confluence to Tallyfy
Most teams transition key processes within 2-3 weeks
Identify Confluence pages that describe actual processes
Convert static process documentation into Tallyfy templates
Add step assignments, deadlines, and form fields
Test processes with your team to validate accuracy
Keep Confluence for reference docs, use Tallyfy for active workflows
Frequently Asked Questions
What is Atlassian Confluence used for?
What exactly is Tallyfy and how does it differ from Confluence?
Tallyfy is a smart workflow system that goes beyond simple documentation. It actively tracks every step in your processes without manual effort, potentially saving around 2 hours per person each day. While Confluence stores documents, Tallyfy actually runs your processes, delegates tasks to people or AI, ensures consistent quality, and helps scale operations smoothly. It's the difference between having a map and having a GPS that guides you in real-time.
Does Confluence have a discount for certain countries?
How does Tallyfy handle process improvement?
Tallyfy makes process improvement straightforward and natural. Users can leave comments directly within processes, which go to process owners for review. This creates a continuous feedback loop that helps refine and improve workflows. Unlike Confluence, where feedback might get lost in comments or separate discussions, Tallyfy integrates improvement suggestions right into the workflow where they matter most.
How does AI integration work in Tallyfy compared to Confluence?
What are the main problems with Confluence?
How can I see real customer reviews of Tallyfy?
Does Tallyfy offer free help and services?
How can I try Tallyfy?
References and Citations
- [1] Atlassian Confluence Reviews on Capterra (February 2025)
- [2] Atlassian Confluence Reviews on Capterra (February 2025)
- [3] Atlassian Confluence Reviews on GetApp (February 2025)
- [4] Atlassian Confluence Reviews on Gartner (February 2025)
- [5] Confluence Discussion on Reddit (February 2025)
- [6] Atlassian Performance Discussion on Reddit (February 2025)
- [7] Atlassian Confluence on Microsoft AppSource (February 2025)
- [8] Confluence Performance Issues on Reddit (February 2025)
- [9] Confluence Discussion on Hacker News (February 2025)
- [10] Confluence Mobile Experience Discussion on Reddit (February 2025)
Tallyfy is a far better alternative to Confluence
Ready to switch from Confluence?
See how Tallyfy can transform your workflow management
Schedule a Demo
Ready to switch to a better workflow solution?
See why teams choose Tallyfy over the competition
DISCLAIMER OF AFFILIATION, ACCURACY & LIABILITY
This page is an independent, good-faith comparative review prepared by Tallyfy, Inc. ("Tallyfy") and is based on publicly available information, third-party reviews, and vendor materials current as of January 2026. The content is offered "AS IS" for general informational purposes only and does not constitute professional, technical, or legal advice.
- • No Affiliation. Tallyfy is not affiliated with, endorsed by, or sponsored by Atlassian Corporation Plc. "Confluence" and related logos are trademarks or registered trademarks of Atlassian Corporation Plc; all such marks appear solely for nominative, comparative reference permitted under the Lanham Act and the doctrine of nominative fair use.
- • Dynamic Information. Features, service levels, and pricing change frequently and may have changed since the compilation date. Users should verify current offerings directly with each vendor before making purchasing decisions.
- • Opinion & First-Amendment Protection. All statements constitute Tallyfy's opinion or commentary, which is protected speech when truthful and non-misleading.
- • No Warranties; Limitation of Liability. Tallyfy disclaims all warranties-express or implied-including accuracy, completeness, merchantability, and fitness for a particular purpose, and will not be liable for any loss or damage arising from reliance on this content.
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