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The alternative to Cognito Forms that handles workflow

Tallyfy is a far better alternative to Cognito Forms because it’s not just a standalone form builder. It runs, tracks and automates the actual workflow after a form is submitted!

  • Design – We invented Workflow Made Easy®
  • Far Better – Forms alone don’t run workflows
  • Pricing – Minimum purchase is 1 full member
  • Support – Get expert 1:1 help free – for life
  • Discount – For companies in

What happens when you submit a form in Cognito Forms? Probably chaos. Go from submit-and-pray to submit-and-track with Tallyfy

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Track all your workflows beautifully - on Tallyfy

Tallyfy vs. Cognito Forms

Cognito Forms

tallyfy
1 Simple, proven, tested user experience

Cognito Forms

2 Guaranteed free 1:1 support for life

Cognito Forms

3 Far more affordable and tiny minimum purchase

Cognito Forms

4 Lifetime discount based on your country

Cognito Forms

5 Free Single Sign On (SSO) for everyone

Cognito Forms

6 Compliant with HSTS and BIMI security

Cognito Forms

Here’s why people don’t like Cognito Forms

This is third party content sourced from the public web. You can verify this content if you wish. See our disclaimer and citations section below.

Can’t change name of form without breaking every existing form link. Changing a form also changes every previously submitted copy so there is no permanence. Formatting is unattractive and wastes space when exporting a copy to PDF.[1]
Cognito Forms review on G2
Performance can be super slow too… I have times I have to bring up the forms and walk away for an hour or more before data can be seen.[2]
Cognito Forms review on G2
I strongly advise against using this company. If your business relies on functional forms, it’s crucial to have real-time customer service to address any issues that may arise. … Alex L.[3]
Cognito Forms review on Capterra
Their UI and functionality are just poor. … Alex L.[4]
Cognito Forms review on Capterra
The software’s interface is clunky and lacks flexibility. This has made it difficult for them to analyze data and navigate through spreadsheets of results.[5]
Cognito Forms review on TrustRadius
The calculated syntax field is mentioned as being difficult to use by some users.[6]
Cognito Forms review on TrustRadius
Cognito Forms is incredibly slow and buggy. Forms take forever to load and sometimes don’t submit properly. Very frustrating for our business.[7]
Cognito Forms review on Reddit
Interface aesthetics may appear slightly dated to some users. It’s slightly outdated and not user friendly, especially for users that prefer a more modern look.[8]
Cognito Forms review on SiteJabber
Create and run automated, scalable workflows on Tallyfy

Stop bleeding 2 hours per person, daily - on busywork

Just 3 simple steps to digitized workflows

Remove the adoption risk of Cognito Forms

Define

1. Document

Define or upload your template using AI. Optionally add simple if-this-then-that conditionals. Add rich descriptions to capture tribal knowledge on every step.

Define

2. Track

Launch your process with a form or any other trigger. Invite unlimited guests or coworkers to complete tasks and fill out forms. Tallyfy handles auto-reminders.

Define

3. Improve

Improve your process through feedback and metrics. Add steps run by AI. Automate specific steps if they’re worth it. Practice easy and continuous improvement.

Do you know the cost of busywork?

HEARING THIS?
  • How do I do this?
  • What's the status of this?
  • I forgot we had to do that
  • What comes next?
hours
START TALLYFYING
  • Every workflow - digitized
  • Everyone is happy and efficient
  • Newbies are auto-trained
  • Grow revenue without chaos
TIME IS EVERYTHING
  • US average wage is $44/h
  • Nobody enjoys busywork
  • Free up time for innovation
  • Automate mundane stuff

Tallyfy does not charge for basic services

Need help? Unlike costly “professional services” for Cognito Forms – Tallyfy guarantees free 25-minute screen-sharing calls with workflow experts for life.

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Tallyfy Team
GDP per capita for the world

Fair Price Guarantee

Tallyfy is well known for workflow software pricing that’s discounted using the GDP-per-capita of your primary country. If you qualify you get an even better product with even more value. Choosing Tallyfy over Cognito Forms is a no-brainer.

Fair Price Guarantee

Integration and compliance information

Summary of connectors and integrations

What is Cognito Forms used for?

Cognito Forms is a basic form builder that lets you create online forms and collect data. However, it’s primarily just a form tool – which means you’re left wondering what happens after someone submits a form. This can be a significant limitation since forms are usually the start of a process, not the end goal. Unlike Tallyfy, which tracks the entire workflow after form submission, Cognito Forms may leave you in the dark about next steps and process tracking.

As Stephen Hawking said – “The greatest enemy of knowledge is not ignorance, it is the illusion of knowledge.”

What exactly is Tallyfy and how is it different?

Tallyfy is a complete workflow management system that goes far beyond simple form building. It eliminates workflow chaos by automatically tracking every step after a form is submitted. Think of it as combining smart forms with intelligent process tracking – so you always know exactly what’s happening with any request or task. Users typically save 2 hours per person per day, while ensuring consistent quality and scalable operations through thoughtful automation.

Why is Cognito Forms’ approach potentially problematic?

The main issue with Cognito Forms may be the “submit and pray” problem – you create a form, someone fills it out, and then you hope the right things happen next. There’s typically no built-in way to track what happens after submission, coordinate multiple people, or ensure tasks are completed systematically. Tallyfy solves this by connecting forms directly to trackable workflows, so nothing falls through the cracks.

Does Cognito Forms have a discount for certain countries?

Cognito Forms may not offer any GDP-based pricing or country-specific discounts. In contrast, Tallyfy shows real understanding of global markets by offering lifetime discounts based on each country’s GDP per capita. This makes Tallyfy accessible to businesses worldwide, regardless of their local economic conditions.

As John Maynard Keynes said – “It is better to be roughly right than precisely wrong.”

How does Tallyfy handle process improvement?

Tallyfy makes process improvement simple and collaborative through an elegant comment system. Users can suggest improvements directly within workflows, and these comments go straight to process owners for review. This creates a continuous improvement cycle that’s typically missing in form-only tools like Cognito Forms. It’s like having a built-in suggestion box that actually works effectively.

How does AI integration differ between the two platforms?

While Cognito Forms may have limited AI capabilities, Tallyfy integrates AI thoughtfully and practically. Instead of generic chatbots, Tallyfy uses AI for specific, valuable tasks like automatically converting existing documents into digital workflows and enabling computer-use AI that can control your mouse and keyboard for automation. It can even help migrate your existing SOPs and process documents automatically.

What happens after form submission in both systems?

With Cognito Forms, form submission may be the end of the road – you get the data but potentially no built-in way to manage what happens next. Tallyfy transforms this by making forms the beginning of an automated, trackable workflow. Every submission automatically triggers the right process, assigns tasks to the right people, and lets everyone involved track progress without manual follow-ups.

How can I see real customer reviews of Tallyfy?

You can check out authentic customer reviews and success stories at Tallyfy’s customer stories page. These reviews show how real businesses have transformed their operations by moving beyond simple forms to fully tracked workflows.

Does Tallyfy offer free professional services?

Yes, unlike what Cognito Forms may offer, Tallyfy provides free professional services to ensure your success. This includes help with setup, training, and ongoing support. To learn more about these services and get started, schedule a chat with our team.

How can I try Tallyfy?

Tallyfy offers a customizable trial period to ensure you have enough time to experience its full capabilities. To get started with your personalized demo instance, book a demo with our team. We’ll set everything up and guide you through the platform’s features.

As Theodore Roosevelt said – “In any moment of decision, the best thing you can do is the right thing, the next best thing is the wrong thing, and the worst thing you can do is nothing.”

References and Citations

Tallyfy is a far better alternative to Cognito Forms

Stop bleeding 2 hours per person, daily - on busywork

DISCLAIMER OF AFFILIATION, ACCURACY & LIABILITY

This page is an independent, good‑faith comparative review prepared by Tallyfy, Inc. (“Tallyfy”) and is based on publicly available information, third‑party reviews, and vendor materials current as of February 2025. The content is offered “AS IS” for general informational purposes only and does not constitute professional, technical, or legal advice.

  • No Affiliation. Tallyfy is not affiliated with, endorsed by, or sponsored by Bryant Brothers LLC. “Cognito Forms” and related logos are trademarks or registered trademarks of Bryant Brothers LLC; all such marks appear solely for nominative, comparative reference permitted under the Lanham Act and the doctrine of nominative fair use.
  • Dynamic Information. Features, service levels, and pricing change frequently and may have changed since the compilation date. Users should verify current offerings directly with each vendor before making purchasing decisions.
  • Opinion & First‑Amendment Protection. All statements constitute Tallyfy’s opinion or commentary, which is protected speech when truthful and non‑misleading.
  • No Warranties; Limitation of Liability. Tallyfy disclaims all warranties—express or implied—including accuracy, completeness, merchantability, and fitness for a particular purpose, and will not be liable for any loss or damage arising from reliance on this content.
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