The best alternative to Camunda
Legacy enterprise BPM is horrifically complex and crazy expensive. Go workflow-first with Tallyfy instead.
- Design - We invented Workflow Made Easy ®
- Pricing - Minimum purchase is 1 full member
- Support - Get expert 1:1 help free - for life
People ❤️ Tallyfy
Simple for everyone. Robust for champs.
"We can finally delegate work with confidence and focus on growing the business.
"A paper-based approval for critical purchases could take a couple of days before if someone was waiting for a director to be available for a signature. Now approvals are often completed in minutes.
"It has become a regular thing that people say 'put that in Tallyfy'. They know it by name. It has become the executive approval tool for our company. We have bi-weekly Tallyfy calls where we review what needs approval and what is pending - it keeps everyone aligned.
"Tallyfy is intuitive, fun and visually appealing. We can quickly gather every detail we need from our client in order to finish it on time. All the documents, specific details and comments are in one place.
"Tallyfy has been transformative for us. It's reduced manual errors, sped up processes like onboarding, and helped us document workflows that are critical as we grow. The ability to track tasks and aggregate them in one place saves us so much time and ensures that nothing falls through the cracks.
"It used to take us two days to run monthly client campaigns, now, with the help of Tallyfy, we complete them in just a few hours!
"Tallyfy is a very reliable way to delegate and track tasks with confidence. It has taken the guesswork out of the equation and has helped our team focus on delivering a service within deadlines. Thank you for making my life much easier!
"Tallyfy has revolutionized how we manage our marketing projects at West Community Credit Union. It allows us to quickly launch tailored campaigns and track every moving part, ensuring nothing falls through the cracks. The ease of creating flexible, repeatable processes has saved us significant time and improved team collaboration.
"Tallyfy transformed how we manage client onboarding and policy renewals. It eliminated inefficiencies, reduced meeting times from hours to minutes, and helped us avoid costly penalties by automating key processes. We now have full visibility over tasks, and I no longer need to chase down updates - it's all right there.
"Our clients and team sail through the Tallyfy process - there is no need for clients to log in, there is one link for everything they need to do, everything saves in real-time - it all works incredibly well! I can't imagine scaling our agency without Tallyfy.
"Tallyfy has helped our team streamline the efficiency of our processes. We now have smooth processes from beginning to end - without any steps being forgotten or skipped.
"With Tallyfy, we have seen clarity in our processes as well as any bottlenecks. Tallyfy would be a good fit for any company that has a design, approval and implementation process that needs to have a quick turn around and that is growing fast.
"If you want to be efficient and scale your business then Tallyfy is the way go. There is no question about it.
"Routing multiple documents is far quicker and there's immediate accountability and oversight. After switching to Tallyfy, routing documents and layouts went from taking over a week to taking just 2-3 days.
"We can finally delegate work with confidence and focus on growing the business.
"A paper-based approval for critical purchases could take a couple of days before if someone was waiting for a director to be available for a signature. Now approvals are often completed in minutes.
"It has become a regular thing that people say 'put that in Tallyfy'. They know it by name. It has become the executive approval tool for our company. We have bi-weekly Tallyfy calls where we review what needs approval and what is pending - it keeps everyone aligned.
"Tallyfy is intuitive, fun and visually appealing. We can quickly gather every detail we need from our client in order to finish it on time. All the documents, specific details and comments are in one place.
"Tallyfy has been transformative for us. It's reduced manual errors, sped up processes like onboarding, and helped us document workflows that are critical as we grow. The ability to track tasks and aggregate them in one place saves us so much time and ensures that nothing falls through the cracks.
"It used to take us two days to run monthly client campaigns, now, with the help of Tallyfy, we complete them in just a few hours!
"Tallyfy is a very reliable way to delegate and track tasks with confidence. It has taken the guesswork out of the equation and has helped our team focus on delivering a service within deadlines. Thank you for making my life much easier!
"Tallyfy has revolutionized how we manage our marketing projects at West Community Credit Union. It allows us to quickly launch tailored campaigns and track every moving part, ensuring nothing falls through the cracks. The ease of creating flexible, repeatable processes has saved us significant time and improved team collaboration.
"Tallyfy transformed how we manage client onboarding and policy renewals. It eliminated inefficiencies, reduced meeting times from hours to minutes, and helped us avoid costly penalties by automating key processes. We now have full visibility over tasks, and I no longer need to chase down updates - it's all right there.
"Our clients and team sail through the Tallyfy process - there is no need for clients to log in, there is one link for everything they need to do, everything saves in real-time - it all works incredibly well! I can't imagine scaling our agency without Tallyfy.
"Tallyfy has helped our team streamline the efficiency of our processes. We now have smooth processes from beginning to end - without any steps being forgotten or skipped.
"With Tallyfy, we have seen clarity in our processes as well as any bottlenecks. Tallyfy would be a good fit for any company that has a design, approval and implementation process that needs to have a quick turn around and that is growing fast.
"If you want to be efficient and scale your business then Tallyfy is the way go. There is no question about it.
"Routing multiple documents is far quicker and there's immediate accountability and oversight. After switching to Tallyfy, routing documents and layouts went from taking over a week to taking just 2-3 days.
Tallyfy vs. Camunda
Which tool is right for you?
Honest comparison to help you make the right choice
Tallyfy is best for
- Teams escaping horrifically complex and crazy expensive legacy BPM
- Business-led process automation without developer dependency
- Operations teams needing quick deployment and fast changes
- Organizations wanting workflows anyone can build and maintain
- Mid-size companies without dedicated BPM developers
Camunda may be better for
- Developer teams building complex system integrations
- Organizations with dedicated BPMN specialists on staff
- Large enterprises with existing Java infrastructure
- Technical teams comfortable with code-first approaches
Here's why people don't like Camunda
This is third party content sourced from the public web. You can verify this content if you wish. See our disclaimer and citations section below.
" The software is not very user-friendly.[1] "
" You cannot undo a deletion; for example, if I collapse a group and then undo it, the entire process is lost and cannot be retrieved.[2] "
" The task UI is basic, history cleanup can be improved, and certain features like authentication and permission should be better handled out of the box.[3] "
" Its user interface is very bad. It doesn't correctly support other languages.[4] "
" One potential downside is its initial learning curve, especially for users new to workflow automation platforms.[5] "
" The community forums are dead. We reported several reproducible bugs but those reports stayed unanswered, and get auto-closed after 3 months. So we stopped putting effort in reporting bugs, since it is ignored anyway.[6] "
" There is very little relevant documentation on how to deploy it in Azure - we had to do a lot of digging, so the whole setup process took about 180 man-hours. However, in the end we had to drop the whole thing because the Operate module was only available under the licensed version - which meant a 50k USD/year fee.[7] "
" Version 8 seems harder to maintain due to higher number of moving parts. v8 seems having less open source components than v7. v8 seems SaaS oriented instead of self-hosted. v8 seems not giving user the possibility to execute a BPMN via a Task List in a production environment for free.[8] "
" Camunda is overly complex for simple workflows. The learning curve is steep and it feels like overkill for most business processes. Documentation is scattered and hard to follow.[9] "
" The licensing costs are prohibitive for smaller organizations. Even the enterprise features that should be standard are locked behind expensive paywalls. Not worth the investment for most companies.[10] "
" As a developer I hated it... the skills were not marketable.[11] "
" In 99% of cases it's a solution in search of a problem, peddled by an expensive consultant.[12] "
" Serious tech debt when you need to maintain/scale-up later.[13] "
" Heap memory management becomes an issue at times resulting in stuck processes.[14] "
" GUI is not intuitive and hard to use. Capabilities are hidden in pop-up menus. Documentation is not fully fleshed out and examples are bare. Requires 2-3x more effort than other solutions.[15] "
" Camunda is focusing too much on the SaaS offering right now and not much on improving and developing the product itself. The open-source version has not evolved significantly.[16] "
- Non-production use only
- Community support
- Cloud hosted
- Full features
- You host
- 24x7 support
Tallyfy might not be right for you if...
Tallyfy isn't for everyone. Here's when it may not fit:
- Not designed for deep system-to-system integrations requiring custom code
- No BPMN notation support - uses simplified visual approach instead
- May not suit organizations with mandatory BPMN compliance requirements
Go live in 30 minutes, not 6 months
Skip the consultants and BPMN complexity
Is Camunda too technical?
Are you hearing this at work? That's busywork
Enter between 1 and 150,000
Enter between 0.5 and 40
Enter between $10 and $1,000
Based on $30/hr x 4 hrs/wk
Your loss and waste is:
every week
What you are losing
Cash burned on busywork
per week in wasted wages
What you could have gained
160 extra hours could create:
per week in real and compounding value
Total cumulative impact over time (real cost + missed opportunities)
You are bleeding cash, annoying every employee and killing dreams.
It's a no-brainer
Tallyfy does not charge for basic services
Need help? Unlike costly "professional services" for Camunda - Tallyfy guarantees free 25-minute screen-sharing calls with workflow experts for life.
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Fair Price Guarantee
If your company is based in a country where the GDP per capita is significantly lower than the USA, we offer a discount on our pricing. This ensures fair pricing for companies worldwide.
FAIR PRICE GUARANTEETallyfy is secure, proven and enterprise-grade
API & Webhooks
Free SSO
Middleware
BI & Data Export
Events & Triggers
AI & Automation
Security
Documents
Analytics & Metrics
Email Integration
Legal & Enterprise
Switching from Camunda to Tallyfy
Most teams complete migration in 2-4 weeks depending on process complexity
Export your BPMN process documentation as reference
Recreate workflows in Tallyfy using plain English steps
Invite your operations team to test and refine processes
Run parallel for one cycle to validate completeness
Decommission Camunda instance after full validation
Frequently Asked Questions
Why is legacy enterprise BPM horrifically complex and crazy expensive?
Traditional enterprise BPM platforms like Camunda require specialized BPMN developers, lengthy implementation cycles measured in months, and enterprise licensing that can cost $50,000+ per year. The complexity comes from forcing business processes into rigid technical notation that most business users cannot understand or modify. Tallyfy takes a workflow-first approach where anyone can build and change processes without technical expertise or massive budgets.
What is Camunda used for?
Camunda is a traditional Business Process Management (BPM) platform that uses complex BPMN notation and flowcharts to model processes. It's primarily used by large enterprises with dedicated IT teams, and typically requires significant technical expertise to implement and maintain. While it can automate processes, its approach might be outdated and could require extensive coding knowledge.
What exactly is Tallyfy and how is it different?
Tallyfy is a modern workflow automation platform that makes it straightforward to track and manage processes without requiring technical knowledge. Unlike Camunda's complex flowcharts, Tallyfy offers a simple, human-friendly approach that virtually anyone can use. It helps teams save hours daily through intelligent automation, delegation, and standardization while making it easier to scale operations without friction.
Why are legacy BPM systems like Camunda becoming obsolete?
Traditional BPM systems like Camunda are falling out of favor because they require extensive IT resources, lengthy implementation times, and significant training investments. Modern teams need agile, user-friendly solutions that can be implemented more quickly. Camunda's complex BPMN modeling and technical requirements create barriers to adoption and make it hard to adapt to changing business needs.
How does Tallyfy handle process improvement compared to Camunda?
Tallyfy makes process improvement intuitive through simple comments and feedback that go directly to process owners. Unlike Camunda's rigid structure, Tallyfy lets teams iterate and improve processes in real-time. Process owners can moderate suggestions and implement changes instantly, without needing technical expertise or system redesigns.
How does AI integration differ between Tallyfy and Camunda?
Tallyfy integrates AI thoughtfully and practically, focusing on real business needs rather than generic chatbot functionality. It can automatically migrate existing SOPs and process documents, and supports computer vision AI for mouse and keyboard automation. Camunda's approach to AI is more limited and requires significant technical expertise to implement effectively.
Does Camunda have a discount for certain countries?
Camunda may maintain rigid enterprise pricing without consideration for global economic differences. In contrast, Tallyfy offers thoughtful, permanent discounts based on each country's GDP per capita through our fair price guarantee, making it more accessible to organizations worldwide.
What are the main problems with Camunda?
Camunda suffers from several issues: complex technical requirements, steep learning curve, lengthy implementation times, high costs, and the need for specialized developers. It's built on outdated BPM concepts that don't align with how modern teams actually work, making it difficult to achieve real user adoption.
How can I see real customer reviews of Tallyfy?
You can find authentic customer reviews and success stories at Tallyfy's customer showcase page. These reviews show how organizations have successfully moved away from complex BPM systems to achieve better results with Tallyfy's modern approach.
Does Tallyfy offer free help and services?
Yes - unlike Camunda's costly consulting requirements, Tallyfy provides free professional services to ensure customer success, including free 25-minute screen-sharing calls with workflow experts for life.
How can I get started with Tallyfy?
The best way to experience Tallyfy is through a personalized demo where we'll set up a custom instance tailored to your specific needs. You can schedule a call with our team to see how Tallyfy would work for your actual workflows.
Why do partners and consultants choose Tallyfy over Camunda for client projects?
Consulting firms evaluating workflow tools for client implementations often compare Camunda directly against Tallyfy - and choose Tallyfy for simplicity. Camunda excels at technical orchestration scenarios requiring Java expertise, but most client operations do not need that complexity. When the goal is enabling business users to manage approvals, onboarding, or compliance workflows, Tallyfy delivers faster time-to-value without requiring dedicated BPMN developers on the client side.
What role does Camunda play in enterprise automation stacks?
Large enterprises often position Camunda alongside UiPath, Power Platform, and job schedulers as part of a hyperautomation stack. In these environments, Camunda handles system-to-system orchestration while human-centric workflows remain a gap. Teams with thousands of employees find they need both technical orchestration and operational workflow management - Tallyfy addresses the human side without requiring integration into complex automation platforms.
References and Citations
- [1] Camunda review on G2 (December 2025)
- [2] Camunda review on G2 (December 2025)
- [3] Camunda review on G2 (December 2025)
- [4] Camunda review on Capterra (December 2025)
- [5] Camunda review on Capterra (December 2025)
- [6] Camunda review on Reddit (December 2025)
- [7] Camunda review on Software Advice (December 2025)
- [8] Camunda review on Reddit (December 2025)
- [9] Camunda review on Reddit (December 2025)
- [10] Camunda review on Reddit (December 2025)
- [11] BPMN failure or success stories? - Reddit (January 2025)
- [12] BPMN failure or success stories? - Reddit (January 2025)
- [13] BPMN failure or success stories? - Reddit (January 2025)
- [14] Camunda review on TrustRadius (January 2025)
- [15] Camunda review on TrustRadius (January 2025)
- [16] Camunda review on PeerSpot (January 2025)
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Tallyfy is a far better alternative to Camunda
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DISCLAIMER OF AFFILIATION, ACCURACY & LIABILITY
This page is an independent, good-faith comparative review prepared by Tallyfy, Inc. ("Tallyfy") and is based on publicly available information, third-party reviews, and vendor materials current as of January 2026. The content is offered "AS IS" for general informational purposes only and does not constitute professional, technical, or legal advice.
- • No Affiliation. Tallyfy is not affiliated with, endorsed by, or sponsored by Camunda Services GmbH. "Camunda" and related logos are trademarks or registered trademarks of Camunda Services GmbH; all such marks appear solely for nominative, comparative reference permitted under the Lanham Act and the doctrine of nominative fair use.
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