The best alternative to Asana
Plan one-off projects in Asana, and run the work you repeat in Tallyfy, from onboarding to approvals.
- Assignments - Give a step to a job title and pick the person when you launch
- Design - We invented Workflow Made Easy ®
- Support - Free 1:1 help from our workflow experts for as long as you use Tallyfy
- AI - AI can complete steps, and its work is tracked with everyone else's
People ❤️ Tallyfy
Simple for everyone. Powerful enough for pros.
"We can finally delegate work with confidence and focus on growing the business.
"A paper-based approval for critical purchases could take a couple of days before if someone was waiting for a director to be available for a signature. Now approvals are often completed in minutes.
"Tallyfy has been transformative for us. It's reduced manual errors, sped up processes like onboarding, and helped us document workflows that are critical as we grow. The ability to track tasks and aggregate them in one place saves us so much time and ensures that nothing falls through the cracks.
"Tallyfy is intuitive, fun and visually appealing. We can quickly gather every detail we need from our client in order to finish it on time. All the documents, specific details and comments are in one place.
"It has become a regular thing that people say 'put that in Tallyfy'. They know it by name. It has become the executive approval tool for our company. We have bi-weekly Tallyfy calls where we review what needs approval and what is pending - it keeps everyone aligned.
"It used to take us two days to run monthly client campaigns, now, with the help of Tallyfy, we complete them in just a few hours!
"Tallyfy is a very reliable way to delegate and track tasks with confidence. It has taken the guesswork out of the equation and has helped our team focus on delivering a service within deadlines. Thank you for making my life much easier!
"Tallyfy has revolutionized how we manage our marketing projects at West Community Credit Union. It allows us to quickly launch tailored campaigns and track every moving part, ensuring nothing falls through the cracks. The ease of creating flexible, repeatable processes has saved us significant time and improved team collaboration.
"Our clients and team sail through the Tallyfy process - there is no need for clients to log in, there is one link for everything they need to do, everything saves in real-time - it all works incredibly well! I can't imagine scaling our agency without Tallyfy.
"Tallyfy transformed how we manage client onboarding and policy renewals. It eliminated inefficiencies, reduced meeting times from hours to minutes, and helped us avoid costly penalties by automating key processes. We now have full visibility over tasks, and I no longer need to chase down updates - it's all right there.
"With Tallyfy, we have seen clarity in our processes as well as any bottlenecks. Tallyfy would be a good fit for any company that has a design, approval and implementation process that needs to have a quick turn around and that is growing fast.
"When asked for an update on a pending request, I would have had to look through several email threads, make phone calls, and often have to wait for a reply to give an accurate update. I can now go into Tallyfy and view all of the information in one place. In two seconds, I am able to update the requestor on the status of their order.
"Tallyfy has helped our team streamline the efficiency of our processes. We now have smooth processes from beginning to end - without any steps being forgotten or skipped.
"If you want to be efficient and scale your business then Tallyfy is the way go. There is no question about it.
"Routing multiple documents is far quicker and there's immediate accountability and oversight. After switching to Tallyfy, routing documents and layouts went from taking over a week to taking just 2-3 days.
"We can finally delegate work with confidence and focus on growing the business.
"A paper-based approval for critical purchases could take a couple of days before if someone was waiting for a director to be available for a signature. Now approvals are often completed in minutes.
"Tallyfy has been transformative for us. It's reduced manual errors, sped up processes like onboarding, and helped us document workflows that are critical as we grow. The ability to track tasks and aggregate them in one place saves us so much time and ensures that nothing falls through the cracks.
"Tallyfy is intuitive, fun and visually appealing. We can quickly gather every detail we need from our client in order to finish it on time. All the documents, specific details and comments are in one place.
"It has become a regular thing that people say 'put that in Tallyfy'. They know it by name. It has become the executive approval tool for our company. We have bi-weekly Tallyfy calls where we review what needs approval and what is pending - it keeps everyone aligned.
"It used to take us two days to run monthly client campaigns, now, with the help of Tallyfy, we complete them in just a few hours!
"Tallyfy is a very reliable way to delegate and track tasks with confidence. It has taken the guesswork out of the equation and has helped our team focus on delivering a service within deadlines. Thank you for making my life much easier!
"Tallyfy has revolutionized how we manage our marketing projects at West Community Credit Union. It allows us to quickly launch tailored campaigns and track every moving part, ensuring nothing falls through the cracks. The ease of creating flexible, repeatable processes has saved us significant time and improved team collaboration.
"Our clients and team sail through the Tallyfy process - there is no need for clients to log in, there is one link for everything they need to do, everything saves in real-time - it all works incredibly well! I can't imagine scaling our agency without Tallyfy.
"Tallyfy transformed how we manage client onboarding and policy renewals. It eliminated inefficiencies, reduced meeting times from hours to minutes, and helped us avoid costly penalties by automating key processes. We now have full visibility over tasks, and I no longer need to chase down updates - it's all right there.
"With Tallyfy, we have seen clarity in our processes as well as any bottlenecks. Tallyfy would be a good fit for any company that has a design, approval and implementation process that needs to have a quick turn around and that is growing fast.
"When asked for an update on a pending request, I would have had to look through several email threads, make phone calls, and often have to wait for a reply to give an accurate update. I can now go into Tallyfy and view all of the information in one place. In two seconds, I am able to update the requestor on the status of their order.
"Tallyfy has helped our team streamline the efficiency of our processes. We now have smooth processes from beginning to end - without any steps being forgotten or skipped.
"If you want to be efficient and scale your business then Tallyfy is the way go. There is no question about it.
"Routing multiple documents is far quicker and there's immediate accountability and oversight. After switching to Tallyfy, routing documents and layouts went from taking over a week to taking just 2-3 days.
What switching from Asana saves
What busywork costs your company
per week
per year
over 5 years
A board rebuilt by hand can come out different
Every run you launch from a Tallyfy template starts with the same steps.
Tallyfy vs. Asana
Tallyfy runs recurring processes, such as onboarding and approvals.
The alternatives
Project and task management tools
When you edit a Tallyfy template, every process launched after that follows the new version.
AI readiness comparison
How Asana and Tallyfy compare on AI-native capabilities
A run can start by hand, from a form, or when a task in another process is completed. Tallyfy has a live MCP server with 100+ tools that connects to ChatGPT, Claude, Google Gemini, and Microsoft Copilot Studio.
Which tool is right for you?
Tallyfy is best for
- Teams that want one place to run the work they repeat
- Work with the same steps every time, such as onboarding and approvals
- Teams in several locations who should follow the same steps
- Work where you need a record of who did each step and when
- People outside IT who build and change their own processes
Consider Asana for
- One-off projects with their own deliverables
- Planning projects on timeline and Gantt views
- Large marketing and creative teams that share a lot of work
Here's why people don't like Asana
This is third party content sourced from the public web. You can verify this content if you wish. See our disclaimer and citations section below.
" This can be frustrating because you are only able to see conflicting requirements in the Timeline view... I'm worried about how much crazier it will get.[1] "
" Unfortunately, its complexity and limited reported features hinder its use in more demanding environments.[2] "
" Integration with Slack was not smooth... Automation tasks are limited... Reporting and Analytics have scope for improvement.[3] "
" Can be overwhelming for new users; Lacks to-do list prioritization feature; Potentially costly for large teams; Limited customization for project views and workflows.[4] "
" The occasional clutter when managing complex projects... some features felt limited unless you upgraded to the premium version.[5] "
" The whole app left me indifferent or even slightly repulsed.[6] "
" The notifications sometimes (not always) take a long time to arrive. I wish it wouldn't log me out so often because it's annoying.[7] "
" Asana was a bad fit... it doesn't play well with the MS Suite, it doesn't have any change control or tracking, and the suite of reporting is limited.[8] "
" It is a nightmare to deploy to an enterprise environment and administer. Their support is non-existent even for work-stoppage issues.[9] "
" The pricing can be a little confusing with a lack of transparency with hidden costs. The tool only reveals the minimum 5-seat requirement on their starter plan on the checkout page.[10] "
" Not being able to assign multiple assignees to the same task!!! (Without duplicating the task) I feel like this is a very basic feature missing.[11] "
" I was just charged $265 for another year of a service I barely used and had actively tried to cancel last year. After a week of verification, Asana still refused to reverse the charge.[12] "
- 2 users collaborate for free
- Unlimited tasks and projects
- Timeline and Gantt views
- Unlimited automations
- Forms
- Goals
- Unlimited portfolios
- Resource management
- SAML single sign-on
- User provisioning (SCIM)
- View-only licenses
Tallyfy might not be right for you if...
- Not meant for one-time projects
- No Gantt charts or project timelines
- Each process has to be written as clear steps before it can run
- Not built for brainstorming or reviewing designs together
How work you repeat runs in Tallyfy
Document it once, then track every run
| Status | Step | Assignee | Deadline |
|---|---|---|---|
| Status: Completed Status: Active Status: Waiting Status: Conditional Status: Up next | 1. Document | TM Team member | |
| Status: Completed Status: Active Status: Waiting Status: Conditional Status: Up next | 2. Track why this works | AI AI agent | |
| Status: Completed Status: Active Status: Waiting Status: Conditional Status: Up next | 3. Improve | TM Team member |
Why Tallyfy is the AI control layer
Set up
Define the recipeLay out your steps, deadlines, and who does each: a person, AI, or a rule.
Run
People + AI togetherLaunch in one click. AI does the routine steps; people approve. No glue code.
Track and improve
Audit and learnWatch every step live, then refine - a gradual shift, never a total redo.
Tallyfy does not charge for basic services
Need help? Onboarding and 1:1 support are free for life, and you can book as many 25-minute screen-sharing calls with our experts as you need.
Book a call
Tallyfy is secure, proven and enterprise-grade
API & Webhooks
Free SSO
Legal & Procurement
Integration hubs
AI & Automation
BI & Data export
Triggers & Forms
Plus Google Drive, Dropbox, SharePoint, Box, and many more via integrations.
Switching from Asana to Tallyfy
Most teams switch in under 2 weeks
Automated Migration Tool Available
We provide an open-source migration script specifically for Asana users.
View Asana Migrator on GitHubList the work in Asana that you repeat with the same steps
Save each procedure as a Word or PDF file and upload it; Tallyfy's AI turns it into a template
Choose who does each step and when it's due
Show your team where to find and complete their tasks
Launch your first process
Frequently Asked Questions
What do people need to learn to use Tallyfy?
What is Asana used for?
What exactly is Tallyfy?
When is a process tool a better fit than a project tool?
Does Tallyfy price differently by country?
How does Tallyfy handle process improvement?
Can AI do steps in a Tallyfy process?
How do I see which work is running late?
Can I buy Asana seats one at a time?
Is setup help included?
How can I get started with Tallyfy?
Can several people be assigned to one step?
Does Tallyfy keep a record of who did each step?
References and Citations
- [1] Software Advice - Asana User Review (December 2024)
- [2] G2 - Asana Customer Reviews (December 2024)
- [3] Gartner - Asana Reviews (December 2024)
- [4] Capterra - Asana User Reviews (December 2024)
- [5] Capterra - Asana Customer Feedback (December 2024)
- [6] Software Advice - Asana Customer Experience (December 2024)
- [7] GetApp - Asana Reviews (December 2024)
- [8] TrustRadius - Asana Customer Reviews (December 2024)
- [9] Gartner - Asana Enterprise Reviews (December 2024)
- [10] G2 - Asana Pricing Transparency Concerns (January 2025)
- [11] G2 - Asana Multi-Assignee Limitation (January 2025)
- [12] Trustpilot - Asana Refund Policy Complaint (January 2025)
7 alternatives to Asana
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- Template gallery
Pick one process. Run it this week.
Start with the one your team repeats most, and stop chasing it.
DISCLAIMER OF AFFILIATION, ACCURACY & LIABILITY
This page is an independent, good-faith comparative review prepared by Tallyfy, Inc. ("Tallyfy") and is based on publicly available information, third-party reviews, and vendor materials current as of October 2026. The content is offered "AS IS" for general informational purposes only and does not constitute professional, technical, or legal advice.
- • No Affiliation. Tallyfy is not affiliated with, endorsed by, or sponsored by Asana, Inc.. "Asana" and related logos are trademarks or registered trademarks of Asana, Inc.; all such marks appear solely for nominative, comparative reference permitted under the Lanham Act and the doctrine of nominative fair use.
- • Dynamic Information. Features, service levels, and pricing change frequently and may have changed since the compilation date. Users should verify current offerings directly with each vendor before making purchasing decisions.
- • Opinion & First-Amendment Protection. All statements constitute Tallyfy's opinion or commentary, which is protected speech when truthful and non-misleading.
- • No Warranties; Limitation of Liability. Tallyfy disclaims all warranties, express or implied, including accuracy, completeness, merchantability, and fitness for a particular purpose, and will not be liable for any loss or damage arising from reliance on this content.
- • Overall Website Terms. Your use of this website is subject to our terms and conditions.