The best alternative to Appian
Legacy enterprise BPM is a disaster - horrifically complex, crazy expensive, and requires armies of consultants
- Design - We invented Workflow Made Easy ®
- Pricing - Minimum purchase is 1 full member
- Support - Get expert 1:1 help free - for life
People ❤️ Tallyfy
Simple for everyone. Robust for champs.
"We can finally delegate work with confidence and focus on growing the business.
"A paper-based approval for critical purchases could take a couple of days before if someone was waiting for a director to be available for a signature. Now approvals are often completed in minutes.
"It has become a regular thing that people say 'put that in Tallyfy'. They know it by name. It has become the executive approval tool for our company. We have bi-weekly Tallyfy calls where we review what needs approval and what is pending - it keeps everyone aligned.
"Tallyfy is intuitive, fun and visually appealing. We can quickly gather every detail we need from our client in order to finish it on time. All the documents, specific details and comments are in one place.
"Tallyfy has been transformative for us. It's reduced manual errors, sped up processes like onboarding, and helped us document workflows that are critical as we grow. The ability to track tasks and aggregate them in one place saves us so much time and ensures that nothing falls through the cracks.
"It used to take us two days to run monthly client campaigns, now, with the help of Tallyfy, we complete them in just a few hours!
"Tallyfy is a very reliable way to delegate and track tasks with confidence. It has taken the guesswork out of the equation and has helped our team focus on delivering a service within deadlines. Thank you for making my life much easier!
"Tallyfy has revolutionized how we manage our marketing projects at West Community Credit Union. It allows us to quickly launch tailored campaigns and track every moving part, ensuring nothing falls through the cracks. The ease of creating flexible, repeatable processes has saved us significant time and improved team collaboration.
"Tallyfy transformed how we manage client onboarding and policy renewals. It eliminated inefficiencies, reduced meeting times from hours to minutes, and helped us avoid costly penalties by automating key processes. We now have full visibility over tasks, and I no longer need to chase down updates - it's all right there.
"Our clients and team sail through the Tallyfy process - there is no need for clients to log in, there is one link for everything they need to do, everything saves in real-time - it all works incredibly well! I can't imagine scaling our agency without Tallyfy.
"Tallyfy has helped our team streamline the efficiency of our processes. We now have smooth processes from beginning to end - without any steps being forgotten or skipped.
"With Tallyfy, we have seen clarity in our processes as well as any bottlenecks. Tallyfy would be a good fit for any company that has a design, approval and implementation process that needs to have a quick turn around and that is growing fast.
"If you want to be efficient and scale your business then Tallyfy is the way go. There is no question about it.
"Routing multiple documents is far quicker and there's immediate accountability and oversight. After switching to Tallyfy, routing documents and layouts went from taking over a week to taking just 2-3 days.
"We can finally delegate work with confidence and focus on growing the business.
"A paper-based approval for critical purchases could take a couple of days before if someone was waiting for a director to be available for a signature. Now approvals are often completed in minutes.
"It has become a regular thing that people say 'put that in Tallyfy'. They know it by name. It has become the executive approval tool for our company. We have bi-weekly Tallyfy calls where we review what needs approval and what is pending - it keeps everyone aligned.
"Tallyfy is intuitive, fun and visually appealing. We can quickly gather every detail we need from our client in order to finish it on time. All the documents, specific details and comments are in one place.
"Tallyfy has been transformative for us. It's reduced manual errors, sped up processes like onboarding, and helped us document workflows that are critical as we grow. The ability to track tasks and aggregate them in one place saves us so much time and ensures that nothing falls through the cracks.
"It used to take us two days to run monthly client campaigns, now, with the help of Tallyfy, we complete them in just a few hours!
"Tallyfy is a very reliable way to delegate and track tasks with confidence. It has taken the guesswork out of the equation and has helped our team focus on delivering a service within deadlines. Thank you for making my life much easier!
"Tallyfy has revolutionized how we manage our marketing projects at West Community Credit Union. It allows us to quickly launch tailored campaigns and track every moving part, ensuring nothing falls through the cracks. The ease of creating flexible, repeatable processes has saved us significant time and improved team collaboration.
"Tallyfy transformed how we manage client onboarding and policy renewals. It eliminated inefficiencies, reduced meeting times from hours to minutes, and helped us avoid costly penalties by automating key processes. We now have full visibility over tasks, and I no longer need to chase down updates - it's all right there.
"Our clients and team sail through the Tallyfy process - there is no need for clients to log in, there is one link for everything they need to do, everything saves in real-time - it all works incredibly well! I can't imagine scaling our agency without Tallyfy.
"Tallyfy has helped our team streamline the efficiency of our processes. We now have smooth processes from beginning to end - without any steps being forgotten or skipped.
"With Tallyfy, we have seen clarity in our processes as well as any bottlenecks. Tallyfy would be a good fit for any company that has a design, approval and implementation process that needs to have a quick turn around and that is growing fast.
"If you want to be efficient and scale your business then Tallyfy is the way go. There is no question about it.
"Routing multiple documents is far quicker and there's immediate accountability and oversight. After switching to Tallyfy, routing documents and layouts went from taking over a week to taking just 2-3 days.
Tallyfy vs. Appian
Which tool is right for you?
Honest comparison to help you make the right choice
Tallyfy is best for
- Teams escaping the consultant-industrial complex of enterprise BPM
- Operations teams who want to own their workflows without IT dependency
- Non-technical users needing workflow-first automation, not BPMN diagrams
- Organizations wanting transparent pricing instead of enterprise sales games
- Teams tired of 6-month implementations that never quite finish
Appian may be better for
- Large enterprises with dedicated BPM development teams
- Organizations requiring complex case management
- Teams needing deep regulatory compliance automation
- Government and heavily regulated industries with BPMN requirements
Here's why people don't like Appian
This is third party content sourced from the public web. You can verify this content if you wish. See our disclaimer and citations section below.
" The server is so slow ... Incredibly frustrating UI. Site crashes. The practice questions on the site repeatedly crashed ... It doesn't give a good account of when their own site doesn't work. Appian deactivates your community site after a few days. You have to wait for them to reactivate your community site to keep going.[1] "
" ... limited features and expensive ... pricing clarity, flexibility, and transparency as the negative considerations.[2] "
" Requires expertise to utilize correctly, particularly for complex applications ... The product is more complicated than the Marketing kool-aid reveals.[3] "
" There is no debugger ... The ui styles are little bit limited. In the expression rule, the rule input parameter boxes are too little... struggles with huge volumes of data processing.[4] "
" I wish Appian had a debugger that would be useful in debugging complex Expression Rules ... The complexity of the initial setup is negative ... some of the features are quite time consuming to learn the basics.[5] "
" There may have been a misunderstanding as to the learning curve, even though it is 'low code.' There is less developer control when it comes to features.[6] "
" It might be very costly for small and medium enterprises.[7] "
" Some of the things involved in application development are not standards based. It feels like I have to learn a new programming language, ... UI customisation should be improved, as we can use only standard components with standard functionality.[8] "
" Appian is overly complex for simple workflow automation needs. The platform feels bloated and requires significant training to use effectively. Many organizations find themselves overwhelmed by the extensive configuration options.[9] "
" No proper documentation available... life has become miserable.[10] "
" It's just awful to have to work with inside a prison of BPM abstractions.[11] "
" In 99% of cases it's a solution in search of a problem, peddled by an expensive consultant.[12] "
" The support is not that good and the coordination can improve. Support is limited and time-zone bounded.[13] "
" This company will treat you like trash if you're small... Watch out for companies that treat big companies like gold and small companies like garbage.[14] "
" Customers were telling us they don't need or like the acquired RPA and process discovery tech but we were still told to push them with a message that didn't work.[15] "
- Up to 15 users
- Learning/testing only
- Limited access users
- Occasional users
- Full automation features
- Advanced capabilities
- Enterprise-wide deployment
Tallyfy might not be right for you if...
Tallyfy isn't for everyone. Here's when it may not fit:
- Not designed for complex case management scenarios
- Not a replacement for formal BPMN modeling requirements
- May not suit organizations needing deep RPA integration
- Requires willingness to simplify overly complex processes
Go live in 30 minutes, not 6 months
Skip the consultants and BPMN complexity
Is Appian worth the cost?
Are you hearing this at work? That's busywork
Enter between 1 and 150,000
Enter between 0.5 and 40
Enter between $10 and $1,000
Based on $30/hr x 4 hrs/wk
Your loss and waste is:
every week
What you are losing
Cash burned on busywork
per week in wasted wages
What you could have gained
160 extra hours could create:
per week in real and compounding value
Total cumulative impact over time (real cost + missed opportunities)
You are bleeding cash, annoying every employee and killing dreams.
It's a no-brainer
Tallyfy does not charge for basic services
Need help? Unlike costly "professional services" for Appian - Tallyfy guarantees free 25-minute screen-sharing calls with workflow experts for life.
SCHEDULE A CALL
Fair Price Guarantee
If your company is based in a country where the GDP per capita is significantly lower than the USA, we offer a discount on our pricing. This ensures fair pricing for companies worldwide.
FAIR PRICE GUARANTEETallyfy is secure, proven and enterprise-grade
API & Webhooks
Free SSO
Middleware
BI & Data Export
Events & Triggers
AI & Automation
Security
Documents
Analytics & Metrics
Email Integration
Legal & Enterprise
Switching from Appian to Tallyfy
Most teams switch in under 2 weeks
Document your existing Appian processes and workflows
Our team helps recreate key workflows without BPMN complexity
Migrate users and set up simple role-based permissions
Train business users on the intuitive interface
Deploy across the organization with ongoing support
Frequently Asked Questions
Why is legacy enterprise BPM like Appian such a disaster?
What is Appian used for?
What exactly is Tallyfy and how is it different?
Does Appian have a discount for certain countries?
Why are legacy BPM systems like Appian becoming less popular?
How does Tallyfy handle process improvement compared to Appian?
How does AI integration differ between Tallyfy and Appian?
What's the implementation time difference between Appian and Tallyfy?
How do I see real customer reviews of Tallyfy?
Does Tallyfy offer free professional services?
How can I get started with Tallyfy?
Why do healthcare and medical teams look beyond Appian?
How much more expensive is Appian compared to Tallyfy?
References and Citations
- [1] Reddit - Appian community discussion about slow server performance (February 2025)
- [2] G2 - Appian reviews highlighting pricing and feature limitations (February 2025)
- [3] Reddit - Discussion about Appian complexity vs marketing claims (February 2025)
- [4] G2 - Appian review by Vaibhav G. regarding debugger limitations (February 2025)
- [5] Gartner - Appian review about debugger and learning curve issues (February 2025)
- [6] TrustRadius - Anonymous review about learning curve misunderstanding (February 2025)
- [7] SoftwareAdvice - Verified reviewer comment about cost for SMEs (February 2025)
- [8] Capterra - Khemraj's review about non-standard development practices (February 2025)
- [9] Reddit - Discussion about Appian complexity for simple workflow needs (February 2025)
- [10] BPMN failure or success stories? - Reddit (January 2025)
- [11] BPMN failure or success stories? - Reddit (January 2025)
- [12] BPMN failure or success stories? - Reddit (January 2025)
- [13] TrustRadius - Senior Analyst review about support limitations (January 2025)
- [14] Capterra - Small business review about treatment disparity (January 2025)
- [15] Glassdoor - Sales employee review about product fit issues (January 2025)
7 alternatives to Appian
Explore other alternatives to Appian
ServiceNow
IT service management platform with legacy complexity
- Extremely expensive
- Requires consultants
- 6+ month implementations
Nintex
Process management and workflow automation
- SharePoint dependency
- Acquisition instability
- Complex licensing
Pega
AI-powered enterprise decisioning platform
- Enterprise-only pricing
- Heavy IT involvement
- Long sales cycles
Bizagi
Digital process automation platform
- Outdated interface
- Limited cloud features
- Slow innovation
Camunda
Open-source workflow and decision automation
- Developer-only tool
- No business user access
- Steep learning curve
K2
Business process automation now part of Nintex
- Acquired by Nintex
- Support concerns
- Legacy technology
Oracle BPM
Enterprise BPM suite from Oracle
- Oracle ecosystem lock-in
- Extreme complexity
- Massive cost
Tallyfy is a far better alternative to Appian
Ready to switch to a better workflow solution?
See why teams choose Tallyfy over the competition
DISCLAIMER OF AFFILIATION, ACCURACY & LIABILITY
This page is an independent, good-faith comparative review prepared by Tallyfy, Inc. ("Tallyfy") and is based on publicly available information, third-party reviews, and vendor materials current as of January 2026. The content is offered "AS IS" for general informational purposes only and does not constitute professional, technical, or legal advice.
- • No Affiliation. Tallyfy is not affiliated with, endorsed by, or sponsored by Appian Corporation. "Appian" and related logos are trademarks or registered trademarks of Appian Corporation; all such marks appear solely for nominative, comparative reference permitted under the Lanham Act and the doctrine of nominative fair use.
- • Dynamic Information. Features, service levels, and pricing change frequently and may have changed since the compilation date. Users should verify current offerings directly with each vendor before making purchasing decisions.
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