The best alternative to Zapier
Zapier bills by the task, and every action a zap completes counts as one. Tallyfy charges per seat and tracks the work your team does, step by step.
- Tracking - See who has each task and when it's due
- Pricing - Priced per seat, so a busy month doesn't cost more
- AI - ChatGPT, Claude, Gemini or Copilot can launch processes and finish tasks through our MCP server
People ❤️ Tallyfy
Simple for everyone. Powerful enough for pros.
"We can finally delegate work with confidence and focus on growing the business.
"A paper-based approval for critical purchases could take a couple of days before if someone was waiting for a director to be available for a signature. Now approvals are often completed in minutes.
"Tallyfy has been transformative for us. It's reduced manual errors, sped up processes like onboarding, and helped us document workflows that are critical as we grow. The ability to track tasks and aggregate them in one place saves us so much time and ensures that nothing falls through the cracks.
"It has become a regular thing that people say 'put that in Tallyfy'. They know it by name. It has become the executive approval tool for our company. We have bi-weekly Tallyfy calls where we review what needs approval and what is pending - it keeps everyone aligned.
"Tallyfy is intuitive, fun and visually appealing. We can quickly gather every detail we need from our client in order to finish it on time. All the documents, specific details and comments are in one place.
"It used to take us two days to run monthly client campaigns, now, with the help of Tallyfy, we complete them in just a few hours!
"Tallyfy is a very reliable way to delegate and track tasks with confidence. It has taken the guesswork out of the equation and has helped our team focus on delivering a service within deadlines. Thank you for making my life much easier!
"Tallyfy has revolutionized how we manage our marketing projects at West Community Credit Union. It allows us to quickly launch tailored campaigns and track every moving part, ensuring nothing falls through the cracks. The ease of creating flexible, repeatable processes has saved us significant time and improved team collaboration.
"Tallyfy transformed how we manage client onboarding and policy renewals. It eliminated inefficiencies, reduced meeting times from hours to minutes, and helped us avoid costly penalties by automating key processes. We now have full visibility over tasks, and I no longer need to chase down updates - it's all right there.
"With Tallyfy, we have seen clarity in our processes as well as any bottlenecks. Tallyfy would be a good fit for any company that has a design, approval and implementation process that needs to have a quick turn around and that is growing fast.
"When asked for an update on a pending request, I would have had to look through several email threads, make phone calls, and often have to wait for a reply to give an accurate update. I can now go into Tallyfy and view all of the information in one place. In two seconds, I am able to update the requestor on the status of their order.
"Tallyfy has helped our team streamline the efficiency of our processes. We now have smooth processes from beginning to end - without any steps being forgotten or skipped.
"Our clients and team sail through the Tallyfy process - there is no need for clients to log in, there is one link for everything they need to do, everything saves in real-time - it all works incredibly well! I can't imagine scaling our agency without Tallyfy.
"If you want to be efficient and scale your business then Tallyfy is the way go. There is no question about it.
"Routing multiple documents is far quicker and there's immediate accountability and oversight. After switching to Tallyfy, routing documents and layouts went from taking over a week to taking just 2-3 days.
"We can finally delegate work with confidence and focus on growing the business.
"A paper-based approval for critical purchases could take a couple of days before if someone was waiting for a director to be available for a signature. Now approvals are often completed in minutes.
"Tallyfy has been transformative for us. It's reduced manual errors, sped up processes like onboarding, and helped us document workflows that are critical as we grow. The ability to track tasks and aggregate them in one place saves us so much time and ensures that nothing falls through the cracks.
"It has become a regular thing that people say 'put that in Tallyfy'. They know it by name. It has become the executive approval tool for our company. We have bi-weekly Tallyfy calls where we review what needs approval and what is pending - it keeps everyone aligned.
"Tallyfy is intuitive, fun and visually appealing. We can quickly gather every detail we need from our client in order to finish it on time. All the documents, specific details and comments are in one place.
"It used to take us two days to run monthly client campaigns, now, with the help of Tallyfy, we complete them in just a few hours!
"Tallyfy is a very reliable way to delegate and track tasks with confidence. It has taken the guesswork out of the equation and has helped our team focus on delivering a service within deadlines. Thank you for making my life much easier!
"Tallyfy has revolutionized how we manage our marketing projects at West Community Credit Union. It allows us to quickly launch tailored campaigns and track every moving part, ensuring nothing falls through the cracks. The ease of creating flexible, repeatable processes has saved us significant time and improved team collaboration.
"Tallyfy transformed how we manage client onboarding and policy renewals. It eliminated inefficiencies, reduced meeting times from hours to minutes, and helped us avoid costly penalties by automating key processes. We now have full visibility over tasks, and I no longer need to chase down updates - it's all right there.
"With Tallyfy, we have seen clarity in our processes as well as any bottlenecks. Tallyfy would be a good fit for any company that has a design, approval and implementation process that needs to have a quick turn around and that is growing fast.
"When asked for an update on a pending request, I would have had to look through several email threads, make phone calls, and often have to wait for a reply to give an accurate update. I can now go into Tallyfy and view all of the information in one place. In two seconds, I am able to update the requestor on the status of their order.
"Tallyfy has helped our team streamline the efficiency of our processes. We now have smooth processes from beginning to end - without any steps being forgotten or skipped.
"Our clients and team sail through the Tallyfy process - there is no need for clients to log in, there is one link for everything they need to do, everything saves in real-time - it all works incredibly well! I can't imagine scaling our agency without Tallyfy.
"If you want to be efficient and scale your business then Tallyfy is the way go. There is no question about it.
"Routing multiple documents is far quicker and there's immediate accountability and oversight. After switching to Tallyfy, routing documents and layouts went from taking over a week to taking just 2-3 days.
Time spent on the human steps between your apps
What busywork costs your company
per week
per year
over 5 years
Data moves between apps, then waits on a person
Tallyfy puts a deadline on each step a person has to do, so you can see when one is late.
Tallyfy vs. Zapier
AI readiness comparison
How Zapier and Tallyfy compare on AI-native capabilities
Tallyfy works with live connectors for Zapier, Power Automate, n8n, Make and Celigo. Tallyfy has a live MCP server with 100+ tools that connects to ChatGPT, Claude, Google Gemini, and Microsoft Copilot Studio.
Beyond simple app-to-app automation
Middleware connects apps and stops there. Tallyfy runs the whole process, including the human steps middleware cannot, with an owner on each one.
See how Tallyfy replaces middleware →Which tool is right for you?
Tallyfy is best for
- Tracking approvals and handoffs between people
- Writing down how each process is done
- Onboarding clients, employees or vendors
- Teams that want to see where every piece of work stands
- Teams that would rather pay per seat than per task
Consider Zapier for
- Moving data between apps with no person involved
- Simple "when this happens, do that" automations between apps
- Technical users who are happy to debug a broken integration
- Light automation needs of under 750 tasks a month
Here's why people get frustrated with Zapier
This is third party content sourced from the public web. You can verify this content if you wish. See our disclaimer and citations section below.
" The biggest downside is the cost. For a basic user like me, Zapier feels more expensive than it should be. I use only a very small portion of the task limits and credits each month, yet I'm still required to pay for a higher plan just to keep my workflows active.[1] "
" We have used Zapier for lots of different things. Unfortunately the more you use the more expensive per task cost becomes. Their plans are designed to screw their customers who rely more on Zapier.[2] "
" They continuously push bad code into production - I can't count the times I had to build a workaround for something that was working perfectly well before they updated something.[3] "
" It's hard to debug complex zaps, and if something breaks in the chain, it can be difficult to figure out the problem.[4] "
" Customer for nearly 15 years and the minute I finally started using the service I had paid for all of that time suddenly they tripled my price with 30 days notice.[5] "
" Their support is one of the worst I ever had to deal with. They actively try to gaslight you into believing that the issue is either caused by you misusing their tool.[6] "
" If your workflows require heavy scripting, complex code execution, or engineering-level customization, you may find Zapier limiting.[7] "
" There are huge time and bandwidth limitations including a 30-second timeout for steps that causes errors. When a flow has errored steps, the zap doesn't stop and following succeeded tasks are still charged.[8] "
" Unfortunately Zapier Constantly Broke. Sadly, when we used Zapier it was constantly causing our company to lose quality leads. This plugin broke on us COUNTLESS times.[9] "
" The amount of UX friction is beyond frustrating. Service is below standard, and the product is extremely FRUSTRATING.[10] "
" Pricing is high depending on use case, and integrations could be prohibitively expensive, costing even more per month than the software tools themselves you are connecting.[11] "
" Users face a steep learning curve with Zapier, desiring more beginner-friendly resources and clearer tutorials.[12] "
" Stay far away from this company! If you sign up for a paid plan and have issues or decide you don't need the service any longer, they will NOT refund you any amount for any reason.[13] "
" Users express frustration over unreliable zaps that stop working without notification, impacting workflow and client interactions.[14] "
" Zapier has had many outages, we have to fix the broken runs ourselves. Days later they send a message stating they manually forwarded the zaps as well, resulting in thousands of euros in damages.[15] "
- 100 tasks/month
- 2-step Zaps only
- No premium apps
- 750 tasks/month
- Multi-step Zaps
- 1 user
- 2,000 tasks/month
- 25 users
- SAML SSO
- Custom task limits
- Unlimited users
- Technical Account Manager
Tallyfy might not be right for you if...
- It doesn't replace a tool that syncs data between apps
- It often needs Zapier or a similar tool to pass data to other apps
- It needs people to do at least some of the steps
- It's less suited to one-off projects you won't run again
Track the work people do
How Tallyfy runs the steps your team does
| Status | Step | Assignee | Deadline |
|---|---|---|---|
| Status: Completed Status: Active Status: Waiting Status: Conditional Status: Up next | 1. Document | TM Team member | |
| Status: Completed Status: Active Status: Waiting Status: Conditional Status: Up next | 2. Track why this works | AI AI agent | |
| Status: Completed Status: Active Status: Waiting Status: Conditional Status: Up next | 3. Improve | TM Team member |
Why Tallyfy is the AI control layer
Set up
Define the recipeLay out your steps, deadlines, and who does each: a person, AI, or a rule.
Run
People + AI togetherLaunch in one click. AI does the routine steps; people approve. No glue code.
Track and improve
Audit and learnWatch every step live, then refine - a gradual shift, never a total redo.
Tallyfy does not charge for basic services
Need help? Onboarding and 1:1 support are free for life, and you can book as many 25-minute screen-sharing calls with our experts as you need.
Book a call
Tallyfy is secure, proven and enterprise-grade
API & Webhooks
Free SSO
Legal & Procurement
Integration hubs
AI & Automation
BI & Data export
Triggers & Forms
Plus Google Drive, Dropbox, SharePoint, Box, and many more via integrations.
Splitting the work between Zapier and Tallyfy
Most teams set up their first process in a day
Find the zaps that wait on a person to decide or approve something
Build a Tallyfy template for each of those processes
Leave the zaps that only sync data running in Zapier
Show your team where their tasks are and how to complete them
Cut back on zaps as AI tools take over simple connections
Frequently Asked Questions
What's the main difference between Zapier and Tallyfy?
Will AI make Zapier obsolete?
How does Zapier's per-task pricing work?
Which Zapier apps need a paid plan?
What happens when a zap keeps failing?
How do approvals work in Tallyfy?
Can Tallyfy connect to other apps the way Zapier does?
Is Zapier hard to learn?
What support does Zapier offer?
Does Tallyfy price differently by country?
What happens if I go over Zapier's task limit?
Can I put instructions on each step?
Can people outside my company take part in a Tallyfy process?
How do I get started with Tallyfy instead of Zapier?
References and Citations
- [1] Zapier review on G2 - pricing concerns (January 2026)
- [2] Zapier review on Trustpilot - scaling costs (January 2026)
- [3] Zapier review on Trustpilot - code updates breaking zaps (January 2026)
- [4] Zapier Pros and Cons on G2 - debugging complexity (January 2026)
- [5] Zapier review on Trustpilot - price increases (January 2026)
- [6] Zapier review on Trustpilot - support quality (January 2026)
- [7] Zapier Pros and Cons on TrustRadius - technical limitations (January 2026)
- [8] Zapier review on Trustpilot - timeout limitations (January 2026)
- [9] Zapier review on Capterra - reliability issues (January 2026)
- [10] Zapier review on Trustpilot - UX friction (January 2026)
- [11] Zapier pricing on TrustRadius - cost concerns (January 2026)
- [12] Zapier Pros and Cons on G2 - learning curve mentions (January 2026)
- [13] Zapier review on Trustpilot - no refunds policy (January 2025)
- [14] Zapier Pros and Cons on G2 - zaps stop working without notification (January 2025)
- [15] Zapier review on Trustpilot - outages causing damages (January 2025)
7 alternatives to Zapier
Explore other alternatives to Zapier
Make
Visual builder for automations and AI agents
- No-code integration tool
- Connects thousands of apps out of the box
- MCP server for Claude, ChatGPT and Gemini
Power Automate
Microsoft's tool for automating workflows across apps and systems
- Desktop flows for robotic process automation (RPA)
- Cloud flows
- Part of Microsoft Power Platform
n8n
Workflow automation platform for technical teams
- Code or a visual editor
- AI agents you can follow step by step
- Self-hosting available
IFTTT
No-code automations that link apps and devices
- Small automations called Applets
- Smart home automation
- Mobile apps for iOS and Android
Workato
Enterprise platform for integrations, automation and AI agents
- Connects apps and data
- Workflow automation
- Governance for AI agents
MuleSoft
Integration and API platform with tools for managing AI agents
- Agent Fabric registry for AI agents
- Turns APIs into MCP tools
- Hundreds of enterprise connectors
Tray.io
Integration and automation platform for AI agents
- Builds AI agents
- Governs Model Context Protocol (MCP) connections
- Integrates hundreds of apps
Pick one process. Run it this week.
Start with the one your team repeats most, and stop chasing it.
DISCLAIMER OF AFFILIATION, ACCURACY & LIABILITY
This page is an independent, good-faith comparative review prepared by Tallyfy, Inc. ("Tallyfy") and is based on publicly available information, third-party reviews, and vendor materials current as of October 2026. The content is offered "AS IS" for general informational purposes only and does not constitute professional, technical, or legal advice.
- • No Affiliation. Tallyfy is not affiliated with, endorsed by, or sponsored by Zapier, Inc.. "Zapier" and related logos are trademarks or registered trademarks of Zapier, Inc.; all such marks appear solely for nominative, comparative reference permitted under the Lanham Act and the doctrine of nominative fair use.
- • Dynamic Information. Features, service levels, and pricing change frequently and may have changed since the compilation date. Users should verify current offerings directly with each vendor before making purchasing decisions.
- • Opinion & First-Amendment Protection. All statements constitute Tallyfy's opinion or commentary, which is protected speech when truthful and non-misleading.
- • No Warranties; Limitation of Liability. Tallyfy disclaims all warranties, express or implied, including accuracy, completeness, merchantability, and fitness for a particular purpose, and will not be liable for any loss or damage arising from reliance on this content.
- • Overall Website Terms. Your use of this website is subject to our terms and conditions.