The best alternative to Power Automate

Power Automate is licensed per user or per bot, and every flow runs within daily request limits. Tallyfy tracks each step people do in a process.

  • AI - ChatGPT, Claude, Gemini or Copilot can work in Tallyfy through its open MCP server
  • Tracking - See what each person has to do and when it's due
  • Pricing - Priced per seat, and guests from outside your company are free
Gartner Peer Insights: 4.6 out of 5

People ❤️ Tallyfy

Simple for everyone. Powerful enough for pros.

"

We can finally delegate work with confidence and focus on growing the business.

Andrew Hurrell
Andrew Hurrell
Director · Get Customers Fast
"

A paper-based approval for critical purchases could take a couple of days before if someone was waiting for a director to be available for a signature. Now approvals are often completed in minutes.

ED
Evan Davis
Director of Finance · Alexandria Transit System
"

Tallyfy has been transformative for us. It's reduced manual errors, sped up processes like onboarding, and helped us document workflows that are critical as we grow. The ability to track tasks and aggregate them in one place saves us so much time and ensures that nothing falls through the cracks.

Gwen Tormey
Gwen Tormey
CEO · Corestream
"

It has become a regular thing that people say 'put that in Tallyfy'. They know it by name. It has become the executive approval tool for our company. We have bi-weekly Tallyfy calls where we review what needs approval and what is pending - it keeps everyone aligned.

Joe Meadors
Joe Meadors
VP of IT · Gaylor Electric
"

Tallyfy is intuitive, fun and visually appealing. We can quickly gather every detail we need from our client in order to finish it on time. All the documents, specific details and comments are in one place.

Hanka Hanga
Hanka Hanga
Co-founder · The Mindset Institute
"

It used to take us two days to run monthly client campaigns, now, with the help of Tallyfy, we complete them in just a few hours!

Julie Trelstad
Julie Trelstad
Book Publisher · Julie Ink
"

Tallyfy is a very reliable way to delegate and track tasks with confidence. It has taken the guesswork out of the equation and has helped our team focus on delivering a service within deadlines. Thank you for making my life much easier!

Karen Finnin
Karen Finnin
Physiotherapist & Director · Online Physio
"

Tallyfy has revolutionized how we manage our marketing projects at West Community Credit Union. It allows us to quickly launch tailored campaigns and track every moving part, ensuring nothing falls through the cracks. The ease of creating flexible, repeatable processes has saved us significant time and improved team collaboration.

Kim Berzack
Kim Berzack
Marketing · West Community Credit Union
"

Tallyfy transformed how we manage client onboarding and policy renewals. It eliminated inefficiencies, reduced meeting times from hours to minutes, and helped us avoid costly penalties by automating key processes. We now have full visibility over tasks, and I no longer need to chase down updates - it's all right there.

Lewis Marty
Lewis Marty
Business Development Director · Simploy
"

With Tallyfy, we have seen clarity in our processes as well as any bottlenecks. Tallyfy would be a good fit for any company that has a design, approval and implementation process that needs to have a quick turn around and that is growing fast.

Macklin Andrick
Macklin Andrick
Operations Manager · Greetabl
"

When asked for an update on a pending request, I would have had to look through several email threads, make phone calls, and often have to wait for a reply to give an accurate update. I can now go into Tallyfy and view all of the information in one place. In two seconds, I am able to update the requestor on the status of their order.

Marie Jelinski
Marie Jelinski
Professional Services Specialist II · Stockton University
"

Tallyfy has helped our team streamline the efficiency of our processes. We now have smooth processes from beginning to end - without any steps being forgotten or skipped.

MZ
Monica Zuluaga
PhD. QA Director · A Bridge to Achievement
"

Our clients and team sail through the Tallyfy process - there is no need for clients to log in, there is one link for everything they need to do, everything saves in real-time - it all works incredibly well! I can't imagine scaling our agency without Tallyfy.

Kasim Aslam
Kasim Aslam
CEO · Sol8 - A Google Ads Agency
"

If you want to be efficient and scale your business then Tallyfy is the way go. There is no question about it.

Rommel C. Caibal
Rommel C. Caibal
Owner · RC Graphic Designs
"

Routing multiple documents is far quicker and there's immediate accountability and oversight. After switching to Tallyfy, routing documents and layouts went from taking over a week to taking just 2-3 days.

TO
Timothy O'Leary
General Director · Opera Theatre of Saint Louis / Opera America
"

We can finally delegate work with confidence and focus on growing the business.

Andrew Hurrell
Andrew Hurrell
Director · Get Customers Fast
"

A paper-based approval for critical purchases could take a couple of days before if someone was waiting for a director to be available for a signature. Now approvals are often completed in minutes.

ED
Evan Davis
Director of Finance · Alexandria Transit System
"

Tallyfy has been transformative for us. It's reduced manual errors, sped up processes like onboarding, and helped us document workflows that are critical as we grow. The ability to track tasks and aggregate them in one place saves us so much time and ensures that nothing falls through the cracks.

Gwen Tormey
Gwen Tormey
CEO · Corestream
"

It has become a regular thing that people say 'put that in Tallyfy'. They know it by name. It has become the executive approval tool for our company. We have bi-weekly Tallyfy calls where we review what needs approval and what is pending - it keeps everyone aligned.

Joe Meadors
Joe Meadors
VP of IT · Gaylor Electric
"

Tallyfy is intuitive, fun and visually appealing. We can quickly gather every detail we need from our client in order to finish it on time. All the documents, specific details and comments are in one place.

Hanka Hanga
Hanka Hanga
Co-founder · The Mindset Institute
"

It used to take us two days to run monthly client campaigns, now, with the help of Tallyfy, we complete them in just a few hours!

Julie Trelstad
Julie Trelstad
Book Publisher · Julie Ink
"

Tallyfy is a very reliable way to delegate and track tasks with confidence. It has taken the guesswork out of the equation and has helped our team focus on delivering a service within deadlines. Thank you for making my life much easier!

Karen Finnin
Karen Finnin
Physiotherapist & Director · Online Physio
"

Tallyfy has revolutionized how we manage our marketing projects at West Community Credit Union. It allows us to quickly launch tailored campaigns and track every moving part, ensuring nothing falls through the cracks. The ease of creating flexible, repeatable processes has saved us significant time and improved team collaboration.

Kim Berzack
Kim Berzack
Marketing · West Community Credit Union
"

Tallyfy transformed how we manage client onboarding and policy renewals. It eliminated inefficiencies, reduced meeting times from hours to minutes, and helped us avoid costly penalties by automating key processes. We now have full visibility over tasks, and I no longer need to chase down updates - it's all right there.

Lewis Marty
Lewis Marty
Business Development Director · Simploy
"

With Tallyfy, we have seen clarity in our processes as well as any bottlenecks. Tallyfy would be a good fit for any company that has a design, approval and implementation process that needs to have a quick turn around and that is growing fast.

Macklin Andrick
Macklin Andrick
Operations Manager · Greetabl
"

When asked for an update on a pending request, I would have had to look through several email threads, make phone calls, and often have to wait for a reply to give an accurate update. I can now go into Tallyfy and view all of the information in one place. In two seconds, I am able to update the requestor on the status of their order.

Marie Jelinski
Marie Jelinski
Professional Services Specialist II · Stockton University
"

Tallyfy has helped our team streamline the efficiency of our processes. We now have smooth processes from beginning to end - without any steps being forgotten or skipped.

MZ
Monica Zuluaga
PhD. QA Director · A Bridge to Achievement
"

Our clients and team sail through the Tallyfy process - there is no need for clients to log in, there is one link for everything they need to do, everything saves in real-time - it all works incredibly well! I can't imagine scaling our agency without Tallyfy.

Kasim Aslam
Kasim Aslam
CEO · Sol8 - A Google Ads Agency
"

If you want to be efficient and scale your business then Tallyfy is the way go. There is no question about it.

Rommel C. Caibal
Rommel C. Caibal
Owner · RC Graphic Designs
"

Routing multiple documents is far quicker and there's immediate accountability and oversight. After switching to Tallyfy, routing documents and layouts went from taking over a week to taking just 2-3 days.

TO
Timothy O'Leary
General Director · Opera Theatre of Saint Louis / Opera America

What the steps people still do by hand cost

What busywork costs your company

$8,000

per week

$416,000

per year

$2,080,000

over 5 years

Data moves between apps, then waits on a person

Tallyfy puts a deadline on each step a person has to do, so you can see when one is late.

The person's step is tracked with the apps' steps Data, shown as an orange dot, hops from one app to the next across three apps. It reaches a person and waits there. Then a numbered step appears under each app and under the person, 1 to 4, and each step gets a green check, the person's step last. Then the picture starts again. 1 2 3 4

Tallyfy vs. Power Automate

Power Automate
1 Passes an approval from one person to the next
2 No coding or technical skills needed
3 Shows who is doing what, as it happens
4 Invite unlimited guests at no extra cost
5 Lets you document your processes
6 Built-in approval workflows with an audit trail
Tallyfy

When a step is done, Tallyfy can send its data to your other apps with a webhook.

vs

The alternatives

Integration and automation platforms

Another app can launch a Tallyfy process through the API and fill in its kick-off form.

AI readiness comparison

How Power Automate and Tallyfy compare on AI-native capabilities

Criterion
Power Automate
Built-in tracking of the steps people do See each task people complete across a process
Write the process before you automate it Set out every step first, then automate the ones that suit it
MCP server for AI assistants AI assistants such as ChatGPT and Claude connect through a Model Context Protocol server
Built-in steps for people, AI and apps Any of them can complete a step in the same run

Tallyfy works with live connectors for Zapier, Power Automate, n8n, Make and Celigo. Tallyfy has a live MCP server with 100+ tools that connects to ChatGPT, Claude, Google Gemini, and Microsoft Copilot Studio.

Moving off Power Automate?

Beyond simple app-to-app automation

Middleware connects apps and stops there. Tallyfy runs the whole process, including the human steps middleware cannot, with an owner on each one.

See how Tallyfy replaces middleware →

Which tool is right for you?

Tallyfy is best for

  • Tracking processes and the handoffs between people
  • Onboarding clients or employees
  • Approvals with a record of who decided and when
  • Teams without IT staff or Microsoft specialists
  • Teams that want a simple price per seat

Consider Power Automate for

  • Automation inside Microsoft 365
  • Automating desktop software with RPA
  • Syncing data between Microsoft apps
  • Organizations already using Power Platform
  • Technical teams who are comfortable building flows

Here's why people are frustrated with Power Automate

This is third party content sourced from the public web. You can verify this content if you wish. See our disclaimer and citations section below.

" The error messages provided are often unclear, making the debugging process more time-consuming than it should be.[1] "
- Power Automate review on G2
" The new GUI is heavily criticized for being buggy. Unchecking conditions, reverting to old UI, frustrating users, and hindering productivity.[2] "
- Power Automate review analysis on Toksta
" Quite a bit of what we needed to do was considered advanced and needed additional licensing. While there is a suite of connectors that come free, some common ones aren't, and this is where the sting hurts.[3] "
- Power Automate review on Capterra
" For any user with a normal Microsoft E3 license, the limit is 2000 API calls per 24 hours. Users started to notice flows that would usually take seconds to run were now taking days to run.[4] "
- Power Automate limits analysis on Cloud Decoded
" Power Automate's help system might feel like wandering a desert with a broken GPS. Getting knowledgeable people that can actually answer questions has been an epic struggle.[5] "
- Power Automate review on DevHut
" Microsoft ecosystem lock-in is a recognized issue: integrating with non-Microsoft services often requires premium connectors or additional configurations.[6] "
- Power Automate analysis on Activepieces
" Something frustrates me concerning Microsoft Power Automate, and that is about the integration with Microsoft Forms and Excel. I don't get my responses synchronized automatically, and that frustrates me a lot.[7] "
- Power Automate review on G2
" When handling large datasets and complex workflows the performance slows down and sometimes the workflows get into troubleshoot.[8] "
- Power Automate review on G2
" Large tasks are hard to automate. Tasks that require multiple recipients also fail when it exceeds around 60 users.[9] "
- Power Automate review on Capterra
" Version control and team collaboration features could be improved, especially for organizations looking to implement automation at an enterprise scale.[10] "
- Power Automate review on G2
" Microsoft Power Automate works well if you want to process within the Microsoft architecture. When you are looking for automation with third parties, Power Automate is less suited.[11] "
Power Automate user
- Power Automate review on TrustRadius
" Out of the 900+ connectors supported by Power Automate, the free plan only includes apps in the Microsoft ecosystem and very limited third-party apps. Many powerful integrations are locked behind premium connectors.[12] "
- Power Automate pricing analysis on Superblocks
" Flows that violate limits can be throttled, slowed down, or even turned off altogether if they're throttled continuously for 14 days.[13] "
- Microsoft Power Automate documentation
" A common problem I have encountered is with certain dynamic blocks not allowing the flow to be saved due to missing variables that should not be required.[14] "
Power Automate user, July 2024
- Power Automate review on Capterra
Power Automate Pricing
View official pricing
Power Automate Premium
$15/user/month
  • Cloud flows and DPA
  • Attended RPA
  • 250 MB database storage
Power Automate Process
$150/bot/month
  • Unattended RPA
  • One unattended run at a time per bot
  • 50 MB database storage
Power Automate Hosted Process
$215/bot/month
  • Microsoft-managed VM
  • All Process features
  • Annual commitment required
* All prices are paid yearly* Paid plans include standard, premium and custom connectors* Process Mining add-on costs $5,000/tenant/month and works with Premium only* Cloud flows run within Power Platform request limits
Pricing last verified: October 2026. Prices may have changed.

Tallyfy might not be right for you if...

  • It isn't built for system-to-system data automation or RPA
  • Editing a template changes the processes you launch afterward, not the ones already running
  • It's less suited to one-off work you won't repeat

Start Your Free Trial

No credit card required. Set up in minutes.

Where Tallyfy fits next to Power Automate

Your flows keep running, and Tallyfy tracks the steps people do

Switching from Power Automate Run #2,481 Running now Completed
1 done, 1 running, 1 to go
Status Step Assignee Deadline
Status: Completed Status: Active Status: Waiting Status: Conditional Status: Up next

1. Document

Write your processes in plain English, with no flow designer or expressions to learn.

TM
Team member
Status: Completed Status: Active Status: Waiting Status: Conditional Status: Up next

2. Track

See who is doing what as it happens.

why this works
AI
AI agent
Status: Completed Status: Active Status: Waiting Status: Conditional Status: Up next

3. Improve

Automate the repetitive steps and let AI complete the ones you hand to it.

TM
Team member

Why Tallyfy is the AI control layer

Phase 1

Set up

Define the recipe

Lay out your steps, deadlines, and who does each: a person, AI, or a rule.

Phase 2

Run

People + AI together

Launch in one click. AI does the routine steps; people approve. No glue code.

Phase 3

Track and improve

Audit and learn

Watch every step live, then refine - a gradual shift, never a total redo.

Tallyfy does not charge for basic services

Need help? Onboarding and 1:1 support are free for life, and you can book as many 25-minute screen-sharing calls with our experts as you need.

Book a call
Tallyfy Team

Adding Tallyfy alongside Power Automate

Most teams are running processes in under a week

1

Sort your processes into work people do and pure data automation

2

Keep Power Automate for the Microsoft automation that already works

3

Set up Tallyfy for the steps that involve your team

4

Use webhooks where the two systems need to hand data over

5

Walk your team through finding their tasks in Tallyfy

We help you work out where each tool fits, and you don't have to replace everything

Frequently Asked Questions

What is Power Automate and what is it used for?

Power Automate is Microsoft's low-code automation tool, once called Microsoft Flow. It's part of the Power Platform, with Power Apps and Power BI. People use it to connect apps and automate repetitive tasks, building each flow in a drag-and-drop designer.

Can AI assistants do what Power Automate does?

Some of it. The Model Context Protocol (MCP) gives AI assistants a standard way to work with other systems without a connector for each one, and OpenAI, Anthropic, Google and Microsoft all support it. That means many simple connections no longer need a flow.

How much does Power Automate cost?

Each plan has a monthly price per user or per bot, paid yearly. Power Automate Premium is licensed per user and covers cloud flows and attended RPA. Power Automate Process is licensed per bot for unattended automation, and Hosted Process costs more per bot because Microsoft runs the virtual machine. Integrations with Salesforce, SAP or custom APIs need premium connectors, which come with the Premium license. Process Mining is an add-on with its own fee per tenant.

How long can a Power Automate flow wait for an approval?

Up to 30 days. That's the longest a cloud flow run can last, counting the time it spends waiting on steps such as approvals, and any step still pending after that times out.

What are Power Automate's daily request limits?

Microsoft caps how many requests a user's flows can make in 24 hours: 6,000 on an Office 365 license and 40,000 with Power Automate Premium. For now, during a transition period, Microsoft applies higher limits to each flow instead. Every action counts, even background calls, and past the limit, flows slow down. If a flow stays throttled for 14 days, Microsoft turns it off.

Does Power Automate connect to apps outside Microsoft?

Yes, but often only with a Premium license. On a Microsoft 365 plan, flows can use standard connectors only. If a flow with a premium connector is started by hand, everyone who runs it needs Power Automate Premium; for an automated or scheduled flow, only the owner does.

Does Tallyfy price differently by country?

Yes. Tallyfy's Fair Price Guarantee gives organizations in eligible countries a discount based on regional GDP per capita, at Tallyfy's discretion. To qualify, most of your users must be in an eligible country, and you need an annual plan.

What is the difference between cloud flows and desktop flows?

Cloud flows run in Microsoft's cloud and connect web services and APIs, for example sending automatic email replies or syncing data between apps. Desktop flows (RPA) run on your computer and automate older desktop software that has no API, by clicking buttons, filling in forms and copying data out. Desktop flows need the Premium plan's per-user monthly license plus either your own Windows machine or a Hosted Process billed per bot each month.

How do I find out why a Power Automate flow failed?

Open the flow's run history and select the failed run. The step that failed is marked with a red icon, and opening it shows the error message with tips on fixing it. Once it's fixed, Resubmit runs the flow again.

How does Tallyfy compare to Power Automate for tracking work?

Power Automate is built to automate digital tasks, such as syncing SharePoint with Dynamics. Tallyfy tracks the steps people do, showing who has each one and which are running late.

How does Tallyfy connect to other software?

Through webhooks, its REST API and middleware platforms such as Zapier, or Power Automate if you already use it.

Can I sign in to Tallyfy with Microsoft Entra ID?

Yes. Single sign-on comes with every paid plan at no extra cost, and an admin can set it up by following the Entra ID guide. Google Workspace, Okta, JumpCloud, OneLogin and other SAML 2.0 providers work too.

What if I already use Power Automate and want to switch?

You probably don't need to. Try Tallyfy first on one process your team runs by hand, such as onboarding a new hire, and keep the Power Automate flows that already work.

What can Tallyfy give an auditor?

Its SOC 2 Type 2 attestation, with the full report available under NDA, and the activity log each process keeps of who did what and when.

7 alternatives to Power Automate

Explore other alternatives to Power Automate

See Tallyfy run your own process

Book a demo and bring a process your team runs today.

Book a demo

Pick one process. Run it this week.

Start with the one your team repeats most, and stop chasing it.

DISCLAIMER OF AFFILIATION, ACCURACY & LIABILITY

This page is an independent, good-faith comparative review prepared by Tallyfy, Inc. ("Tallyfy") and is based on publicly available information, third-party reviews, and vendor materials current as of October 2026. The content is offered "AS IS" for general informational purposes only and does not constitute professional, technical, or legal advice.