The best alternative to Power Automate
Power Automate is licensed per user or per bot, and every flow runs within daily request limits. Tallyfy tracks each step people do in a process.
- AI - ChatGPT, Claude, Gemini or Copilot can work in Tallyfy through its open MCP server
- Tracking - See what each person has to do and when it's due
- Pricing - Priced per seat, and guests from outside your company are free
People ❤️ Tallyfy
Simple for everyone. Powerful enough for pros.
"We can finally delegate work with confidence and focus on growing the business.
"A paper-based approval for critical purchases could take a couple of days before if someone was waiting for a director to be available for a signature. Now approvals are often completed in minutes.
"Tallyfy has been transformative for us. It's reduced manual errors, sped up processes like onboarding, and helped us document workflows that are critical as we grow. The ability to track tasks and aggregate them in one place saves us so much time and ensures that nothing falls through the cracks.
"It has become a regular thing that people say 'put that in Tallyfy'. They know it by name. It has become the executive approval tool for our company. We have bi-weekly Tallyfy calls where we review what needs approval and what is pending - it keeps everyone aligned.
"Tallyfy is intuitive, fun and visually appealing. We can quickly gather every detail we need from our client in order to finish it on time. All the documents, specific details and comments are in one place.
"It used to take us two days to run monthly client campaigns, now, with the help of Tallyfy, we complete them in just a few hours!
"Tallyfy is a very reliable way to delegate and track tasks with confidence. It has taken the guesswork out of the equation and has helped our team focus on delivering a service within deadlines. Thank you for making my life much easier!
"Tallyfy has revolutionized how we manage our marketing projects at West Community Credit Union. It allows us to quickly launch tailored campaigns and track every moving part, ensuring nothing falls through the cracks. The ease of creating flexible, repeatable processes has saved us significant time and improved team collaboration.
"Tallyfy transformed how we manage client onboarding and policy renewals. It eliminated inefficiencies, reduced meeting times from hours to minutes, and helped us avoid costly penalties by automating key processes. We now have full visibility over tasks, and I no longer need to chase down updates - it's all right there.
"With Tallyfy, we have seen clarity in our processes as well as any bottlenecks. Tallyfy would be a good fit for any company that has a design, approval and implementation process that needs to have a quick turn around and that is growing fast.
"When asked for an update on a pending request, I would have had to look through several email threads, make phone calls, and often have to wait for a reply to give an accurate update. I can now go into Tallyfy and view all of the information in one place. In two seconds, I am able to update the requestor on the status of their order.
"Tallyfy has helped our team streamline the efficiency of our processes. We now have smooth processes from beginning to end - without any steps being forgotten or skipped.
"Our clients and team sail through the Tallyfy process - there is no need for clients to log in, there is one link for everything they need to do, everything saves in real-time - it all works incredibly well! I can't imagine scaling our agency without Tallyfy.
"If you want to be efficient and scale your business then Tallyfy is the way go. There is no question about it.
"Routing multiple documents is far quicker and there's immediate accountability and oversight. After switching to Tallyfy, routing documents and layouts went from taking over a week to taking just 2-3 days.
"We can finally delegate work with confidence and focus on growing the business.
"A paper-based approval for critical purchases could take a couple of days before if someone was waiting for a director to be available for a signature. Now approvals are often completed in minutes.
"Tallyfy has been transformative for us. It's reduced manual errors, sped up processes like onboarding, and helped us document workflows that are critical as we grow. The ability to track tasks and aggregate them in one place saves us so much time and ensures that nothing falls through the cracks.
"It has become a regular thing that people say 'put that in Tallyfy'. They know it by name. It has become the executive approval tool for our company. We have bi-weekly Tallyfy calls where we review what needs approval and what is pending - it keeps everyone aligned.
"Tallyfy is intuitive, fun and visually appealing. We can quickly gather every detail we need from our client in order to finish it on time. All the documents, specific details and comments are in one place.
"It used to take us two days to run monthly client campaigns, now, with the help of Tallyfy, we complete them in just a few hours!
"Tallyfy is a very reliable way to delegate and track tasks with confidence. It has taken the guesswork out of the equation and has helped our team focus on delivering a service within deadlines. Thank you for making my life much easier!
"Tallyfy has revolutionized how we manage our marketing projects at West Community Credit Union. It allows us to quickly launch tailored campaigns and track every moving part, ensuring nothing falls through the cracks. The ease of creating flexible, repeatable processes has saved us significant time and improved team collaboration.
"Tallyfy transformed how we manage client onboarding and policy renewals. It eliminated inefficiencies, reduced meeting times from hours to minutes, and helped us avoid costly penalties by automating key processes. We now have full visibility over tasks, and I no longer need to chase down updates - it's all right there.
"With Tallyfy, we have seen clarity in our processes as well as any bottlenecks. Tallyfy would be a good fit for any company that has a design, approval and implementation process that needs to have a quick turn around and that is growing fast.
"When asked for an update on a pending request, I would have had to look through several email threads, make phone calls, and often have to wait for a reply to give an accurate update. I can now go into Tallyfy and view all of the information in one place. In two seconds, I am able to update the requestor on the status of their order.
"Tallyfy has helped our team streamline the efficiency of our processes. We now have smooth processes from beginning to end - without any steps being forgotten or skipped.
"Our clients and team sail through the Tallyfy process - there is no need for clients to log in, there is one link for everything they need to do, everything saves in real-time - it all works incredibly well! I can't imagine scaling our agency without Tallyfy.
"If you want to be efficient and scale your business then Tallyfy is the way go. There is no question about it.
"Routing multiple documents is far quicker and there's immediate accountability and oversight. After switching to Tallyfy, routing documents and layouts went from taking over a week to taking just 2-3 days.
What the steps people still do by hand cost
What busywork costs your company
per week
per year
over 5 years
Data moves between apps, then waits on a person
Tallyfy puts a deadline on each step a person has to do, so you can see when one is late.
Tallyfy vs. Power Automate
AI readiness comparison
How Power Automate and Tallyfy compare on AI-native capabilities
Tallyfy works with live connectors for Zapier, Power Automate, n8n, Make and Celigo. Tallyfy has a live MCP server with 100+ tools that connects to ChatGPT, Claude, Google Gemini, and Microsoft Copilot Studio.
Beyond simple app-to-app automation
Middleware connects apps and stops there. Tallyfy runs the whole process, including the human steps middleware cannot, with an owner on each one.
See how Tallyfy replaces middleware →Which tool is right for you?
Tallyfy is best for
- Tracking processes and the handoffs between people
- Onboarding clients or employees
- Approvals with a record of who decided and when
- Teams without IT staff or Microsoft specialists
- Teams that want a simple price per seat
Consider Power Automate for
- Automation inside Microsoft 365
- Automating desktop software with RPA
- Syncing data between Microsoft apps
- Organizations already using Power Platform
- Technical teams who are comfortable building flows
Here's why people are frustrated with Power Automate
This is third party content sourced from the public web. You can verify this content if you wish. See our disclaimer and citations section below.
" The error messages provided are often unclear, making the debugging process more time-consuming than it should be.[1] "
" The new GUI is heavily criticized for being buggy. Unchecking conditions, reverting to old UI, frustrating users, and hindering productivity.[2] "
" Quite a bit of what we needed to do was considered advanced and needed additional licensing. While there is a suite of connectors that come free, some common ones aren't, and this is where the sting hurts.[3] "
" For any user with a normal Microsoft E3 license, the limit is 2000 API calls per 24 hours. Users started to notice flows that would usually take seconds to run were now taking days to run.[4] "
" Power Automate's help system might feel like wandering a desert with a broken GPS. Getting knowledgeable people that can actually answer questions has been an epic struggle.[5] "
" Microsoft ecosystem lock-in is a recognized issue: integrating with non-Microsoft services often requires premium connectors or additional configurations.[6] "
" Something frustrates me concerning Microsoft Power Automate, and that is about the integration with Microsoft Forms and Excel. I don't get my responses synchronized automatically, and that frustrates me a lot.[7] "
" When handling large datasets and complex workflows the performance slows down and sometimes the workflows get into troubleshoot.[8] "
" Large tasks are hard to automate. Tasks that require multiple recipients also fail when it exceeds around 60 users.[9] "
" Version control and team collaboration features could be improved, especially for organizations looking to implement automation at an enterprise scale.[10] "
" Microsoft Power Automate works well if you want to process within the Microsoft architecture. When you are looking for automation with third parties, Power Automate is less suited.[11] "
" Out of the 900+ connectors supported by Power Automate, the free plan only includes apps in the Microsoft ecosystem and very limited third-party apps. Many powerful integrations are locked behind premium connectors.[12] "
" Flows that violate limits can be throttled, slowed down, or even turned off altogether if they're throttled continuously for 14 days.[13] "
" A common problem I have encountered is with certain dynamic blocks not allowing the flow to be saved due to missing variables that should not be required.[14] "
- Cloud flows and DPA
- Attended RPA
- 250 MB database storage
- Unattended RPA
- One unattended run at a time per bot
- 50 MB database storage
- Microsoft-managed VM
- All Process features
- Annual commitment required
Tallyfy might not be right for you if...
- It isn't built for system-to-system data automation or RPA
- Editing a template changes the processes you launch afterward, not the ones already running
- It's less suited to one-off work you won't repeat
Where Tallyfy fits next to Power Automate
Your flows keep running, and Tallyfy tracks the steps people do
| Status | Step | Assignee | Deadline |
|---|---|---|---|
| Status: Completed Status: Active Status: Waiting Status: Conditional Status: Up next | 1. Document | TM Team member | |
| Status: Completed Status: Active Status: Waiting Status: Conditional Status: Up next | 2. Track why this works | AI AI agent | |
| Status: Completed Status: Active Status: Waiting Status: Conditional Status: Up next | 3. Improve | TM Team member |
Why Tallyfy is the AI control layer
Set up
Define the recipeLay out your steps, deadlines, and who does each: a person, AI, or a rule.
Run
People + AI togetherLaunch in one click. AI does the routine steps; people approve. No glue code.
Track and improve
Audit and learnWatch every step live, then refine - a gradual shift, never a total redo.
Tallyfy does not charge for basic services
Need help? Onboarding and 1:1 support are free for life, and you can book as many 25-minute screen-sharing calls with our experts as you need.
Book a call
Tallyfy is secure, proven and enterprise-grade
API & Webhooks
Free SSO
Legal & Procurement
Integration hubs
AI & Automation
BI & Data export
Triggers & Forms
Plus Google Drive, Dropbox, SharePoint, Box, and many more via integrations.
Adding Tallyfy alongside Power Automate
Most teams are running processes in under a week
Sort your processes into work people do and pure data automation
Keep Power Automate for the Microsoft automation that already works
Set up Tallyfy for the steps that involve your team
Use webhooks where the two systems need to hand data over
Walk your team through finding their tasks in Tallyfy
Frequently Asked Questions
What is Power Automate and what is it used for?
Can AI assistants do what Power Automate does?
How much does Power Automate cost?
How long can a Power Automate flow wait for an approval?
What are Power Automate's daily request limits?
Does Power Automate connect to apps outside Microsoft?
Does Tallyfy price differently by country?
What is the difference between cloud flows and desktop flows?
How do I find out why a Power Automate flow failed?
How does Tallyfy compare to Power Automate for tracking work?
How does Tallyfy connect to other software?
Can I sign in to Tallyfy with Microsoft Entra ID?
What if I already use Power Automate and want to switch?
What can Tallyfy give an auditor?
References and Citations
- [1] Power Automate review on G2 - Error messages concerns (January 2026)
- [2] Power Automate review analysis on Toksta - GUI issues (January 2026)
- [3] Power Automate review on Capterra - Premium connector costs (January 2026)
- [4] Power Automate API limits analysis on Cloud Decoded (January 2026)
- [5] Power Automate review on DevHut - Support concerns (January 2026)
- [6] Power Automate analysis on Activepieces - Ecosystem lock-in (January 2026)
- [7] Power Automate review on G2 - Forms and Excel sync issues (January 2026)
- [8] Power Automate review on G2 - Performance slowdowns (January 2026)
- [9] Power Automate review on Capterra - Large task limitations (January 2026)
- [10] Power Automate review on G2 - Version control issues (January 2026)
- [11] Power Automate review on TrustRadius - Third-party limitations (January 2026)
- [12] Power Automate pricing analysis on Superblocks - Premium connectors (January 2026)
- [13] Microsoft Power Automate documentation - Throttling limits (January 2026)
- [14] Power Automate review on Capterra - Dynamic block issues (January 2026)
7 alternatives to Power Automate
Explore other alternatives to Power Automate
Zapier
Automation platform for AI workflows and agents across apps
- Connects thousands of apps
- Zapier MCP for AI chat tools
- Tables for storing data
Make
Visual builder for automations and AI agents
- No-code integration tool
- Connects thousands of apps out of the box
- MCP server for Claude, ChatGPT and Gemini
n8n
Workflow automation platform for technical teams
- Code or a visual editor
- AI agents you can follow step by step
- Self-hosting available
IFTTT
No-code automations that link apps and devices
- Small automations called Applets
- Smart home automation
- Mobile apps for iOS and Android
Workato
Enterprise platform for integrations, automation and AI agents
- Connects apps and data
- Workflow automation
- Governance for AI agents
MuleSoft
Integration and API platform with tools for managing AI agents
- Agent Fabric registry for AI agents
- Turns APIs into MCP tools
- Hundreds of enterprise connectors
Tray.io
Integration and automation platform for AI agents
- Builds AI agents
- Governs Model Context Protocol (MCP) connections
- Integrates hundreds of apps
Pick one process. Run it this week.
Start with the one your team repeats most, and stop chasing it.
DISCLAIMER OF AFFILIATION, ACCURACY & LIABILITY
This page is an independent, good-faith comparative review prepared by Tallyfy, Inc. ("Tallyfy") and is based on publicly available information, third-party reviews, and vendor materials current as of October 2026. The content is offered "AS IS" for general informational purposes only and does not constitute professional, technical, or legal advice.
- • No Affiliation. Tallyfy is not affiliated with, endorsed by, or sponsored by Microsoft Corporation. "Power Automate" and related logos are trademarks or registered trademarks of Microsoft Corporation; all such marks appear solely for nominative, comparative reference permitted under the Lanham Act and the doctrine of nominative fair use.
- • Dynamic Information. Features, service levels, and pricing change frequently and may have changed since the compilation date. Users should verify current offerings directly with each vendor before making purchasing decisions.
- • Opinion & First-Amendment Protection. All statements constitute Tallyfy's opinion or commentary, which is protected speech when truthful and non-misleading.
- • No Warranties; Limitation of Liability. Tallyfy disclaims all warranties, express or implied, including accuracy, completeness, merchantability, and fitness for a particular purpose, and will not be liable for any loss or damage arising from reliance on this content.
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