How a $500M electrical contractor streamlined executive approvals with Tallyfy

How has Gaylor Electric grown recently?

The growth has been dramatic. Just a year ago in October, our revenue was roughly $400 million and our backlog was $300 million. In the construction industry, backlog means jobs you have under contract that you have not started yet - work your teams will move to next.

Today, literally a year later, we are a $500 million operation with $900 million in backlog.

We are adding about 100 people a month. It has been crazy, but a lot of fun for me. I would rather be panicked about growth than panicked about failing.

My IT team has tripled from 6 to 18 people. We now have team members in Indianapolis, Noblesville, Charlotte, and Atlanta.

What types of projects does Gaylor Electric work on?

It is a pretty solid mix. We do distribution facilities, hotels, office buildings, data centers, production facilities, warehouses, and residential government housing. We stay away from most government work, but we handle airports and many other commercial projects.

Most of our customers are repeat clients. They are either the owner or a general contractor who has worked with us before.

How do you use Tallyfy at Gaylor Electric?

Tallyfy has become a regular thing that people say around here. When something needs approval, the default response is “put that in Tallyfy.” Everyone knows it by name.

It has become the executive approval tool. When we have policy changes or new job titles and job descriptions, they go through Tallyfy.

We have a bi-weekly Tallyfy call with most of the executive team. Someone places a document in there for us to look at - safety documents, policy documents, payroll documents, job descriptions, new job titles. Everybody gets a chance to read and comment in a shared Word doc with a link in Tallyfy.

When that executive group approves it, it goes to another tier where the owner and president give final approval.

What other processes have you run through Tallyfy?

We recently used it for our Dayforce migration. We were moving from nine different software products that all handled HR and payroll separately to one unified platform - Ceridian Dayforce.

Each software vendor had workbooks - questions about how to configure our environment. Do you do this? Do you do that? How do you calculate this? We had nine different groups working on those workbooks.

We tracked our Dayforce workbooks in Tallyfy as a separate process. Everybody says yes, I have looked at the workbook, yes it is correct, yes let us send that on.

That kept us on pace during a major system migration.

What is next for Tallyfy at Gaylor Electric?

When we launch Dayforce in January, we will use Tallyfy for change management. If somebody wants to change a field or modify how something reads in the system, that will go through a change management group in Tallyfy before it reaches the executive team.

Any configuration changes - adding a third choice to a yes/no field, adjusting how something displays - other people might be impacted by those changes. Standard change management, but we will run it through Tallyfy.

Would you recommend Tallyfy to other companies?

Absolutely. When you are growing as fast as we are, you need systems that keep everyone aligned without creating bottlenecks. Tallyfy gives us that structured approach to approvals while still being flexible enough to handle different types of documents and workflows.

The fact that it has become part of our vocabulary - that people just say “put it in Tallyfy” - tells you how well it has been adopted across the organization.