The smarter alternative to Zapier
You don't need middleware anymore. AI can replace connectors. Tallyfy tracks the human work that middleware can't touch.
- Track People - Human workflows, not just data pipes
- No Task Limits - Flat pricing without per-task billing surprises
- Fair Pricing - Country discount in
People ❤️ Tallyfy
Simple for everyone. Robust for champs.
"We can finally delegate work with confidence and focus on growing the business.
"A paper-based approval for critical purchases could take a couple of days before if someone was waiting for a director to be available for a signature. Now approvals are often completed in minutes.
"Tallyfy has been transformative for us. It's reduced manual errors, sped up processes like onboarding, and helped us document workflows that are critical as we grow. The ability to track tasks and aggregate them in one place saves us so much time and ensures that nothing falls through the cracks.
"Tallyfy is intuitive, fun and visually appealing. We can quickly gather every detail we need from our client in order to finish it on time. All the documents, specific details and comments are in one place.
"It has become a regular thing that people say 'put that in Tallyfy'. They know it by name. It has become the executive approval tool for our company. We have bi-weekly Tallyfy calls where we review what needs approval and what is pending - it keeps everyone aligned.
"It used to take us two days to run monthly client campaigns, now, with the help of Tallyfy, we complete them in just a few hours!
"Tallyfy is a very reliable way to delegate and track tasks with confidence. It has taken the guesswork out of the equation and has helped our team focus on delivering a service within deadlines. Thank you for making my life much easier!
"Our clients and team sail through the Tallyfy process - there is no need for clients to log in, there is one link for everything they need to do, everything saves in real-time - it all works incredibly well! I can't imagine scaling our agency without Tallyfy.
"Tallyfy has revolutionized how we manage our marketing projects at West Community Credit Union. It allows us to quickly launch tailored campaigns and track every moving part, ensuring nothing falls through the cracks. The ease of creating flexible, repeatable processes has saved us significant time and improved team collaboration.
"Tallyfy transformed how we manage client onboarding and policy renewals. It eliminated inefficiencies, reduced meeting times from hours to minutes, and helped us avoid costly penalties by automating key processes. We now have full visibility over tasks, and I no longer need to chase down updates - it's all right there.
"With Tallyfy, we have seen clarity in our processes as well as any bottlenecks. Tallyfy would be a good fit for any company that has a design, approval and implementation process that needs to have a quick turn around and that is growing fast.
"Tallyfy has helped our team streamline the efficiency of our processes. We now have smooth processes from beginning to end - without any steps being forgotten or skipped.
"If you want to be efficient and scale your business then Tallyfy is the way go. There is no question about it.
"Routing multiple documents is far quicker and there's immediate accountability and oversight. After switching to Tallyfy, routing documents and layouts went from taking over a week to taking just 2-3 days.
"We can finally delegate work with confidence and focus on growing the business.
"A paper-based approval for critical purchases could take a couple of days before if someone was waiting for a director to be available for a signature. Now approvals are often completed in minutes.
"Tallyfy has been transformative for us. It's reduced manual errors, sped up processes like onboarding, and helped us document workflows that are critical as we grow. The ability to track tasks and aggregate them in one place saves us so much time and ensures that nothing falls through the cracks.
"Tallyfy is intuitive, fun and visually appealing. We can quickly gather every detail we need from our client in order to finish it on time. All the documents, specific details and comments are in one place.
"It has become a regular thing that people say 'put that in Tallyfy'. They know it by name. It has become the executive approval tool for our company. We have bi-weekly Tallyfy calls where we review what needs approval and what is pending - it keeps everyone aligned.
"It used to take us two days to run monthly client campaigns, now, with the help of Tallyfy, we complete them in just a few hours!
"Tallyfy is a very reliable way to delegate and track tasks with confidence. It has taken the guesswork out of the equation and has helped our team focus on delivering a service within deadlines. Thank you for making my life much easier!
"Our clients and team sail through the Tallyfy process - there is no need for clients to log in, there is one link for everything they need to do, everything saves in real-time - it all works incredibly well! I can't imagine scaling our agency without Tallyfy.
"Tallyfy has revolutionized how we manage our marketing projects at West Community Credit Union. It allows us to quickly launch tailored campaigns and track every moving part, ensuring nothing falls through the cracks. The ease of creating flexible, repeatable processes has saved us significant time and improved team collaboration.
"Tallyfy transformed how we manage client onboarding and policy renewals. It eliminated inefficiencies, reduced meeting times from hours to minutes, and helped us avoid costly penalties by automating key processes. We now have full visibility over tasks, and I no longer need to chase down updates - it's all right there.
"With Tallyfy, we have seen clarity in our processes as well as any bottlenecks. Tallyfy would be a good fit for any company that has a design, approval and implementation process that needs to have a quick turn around and that is growing fast.
"Tallyfy has helped our team streamline the efficiency of our processes. We now have smooth processes from beginning to end - without any steps being forgotten or skipped.
"If you want to be efficient and scale your business then Tallyfy is the way go. There is no question about it.
"Routing multiple documents is far quicker and there's immediate accountability and oversight. After switching to Tallyfy, routing documents and layouts went from taking over a week to taking just 2-3 days.
Tallyfy vs. Zapier
Which tool is right for you?
Honest comparison to help you make the right choice
Tallyfy is best for
- Tracking human tasks, approvals, and handoffs
- Documenting processes with guidance and best practices
- Onboarding clients, employees, or vendors
- Teams that need visible workflows, not invisible automation
- Organizations wanting predictable pricing without task limits
Zapier may be better for
- Moving data between apps with no human involvement
- Simple trigger-action automations between SaaS tools
- Technical users comfortable debugging integration issues
- Organizations with light automation needs under 750 tasks/month
Here's why people get frustrated with Zapier
This is third party content sourced from the public web. You can verify this content if you wish. See our disclaimer and citations section below.
" The biggest downside is the cost. For a basic user like me, Zapier feels more expensive than it should be. I use only a very small portion of the task limits and credits each month, yet I'm still required to pay for a higher plan just to keep my workflows active.[1] "
" We have used Zapier for lots of different things. Unfortunately the more you use the more expensive per task cost becomes. Their plans are designed to screw their customers who rely more on Zapier.[2] "
" They continuously push bad code into production - I can't count the times I had to build a workaround for something that was working perfectly well before they updated something.[3] "
" It's hard to debug complex zaps, and if something breaks in the chain, it can be difficult to figure out the problem.[4] "
" Customer for nearly 15 years and the minute I finally started using the service I had paid for all of that time suddenly they tripled my price with 30 days notice.[5] "
" Their support is one of the worst I ever had to deal with. They actively try to gaslight you into believing that the issue is either caused by you misusing their tool.[6] "
" If your workflows require heavy scripting, complex code execution, or engineering-level customization, you may find Zapier limiting.[7] "
" There are huge time and bandwidth limitations including a 30-second timeout for steps that causes errors. When a flow has errored steps, the zap doesn't stop and following succeeded tasks are still charged.[8] "
" Unfortunately Zapier Constantly Broke. Sadly, when we used Zapier it was constantly causing our company to lose quality leads. This plugin broke on us COUNTLESS times.[9] "
" The amount of UX friction is beyond frustrating. Service is below standard, and the product is extremely FRUSTRATING.[10] "
" Pricing is high depending on use case, and integrations could be prohibitively expensive, costing even more per month than the software tools themselves you are connecting.[11] "
" Users face a steep learning curve with Zapier, desiring more beginner-friendly resources and clearer tutorials.[12] "
" Stay far away from this company! If you sign up for a paid plan and have issues or decide you don't need the service any longer, they will NOT refund you any amount for any reason.[13] "
" Users express frustration over unreliable zaps that stop working without notification, impacting workflow and client interactions.[14] "
" Zapier has had many outages, we have to fix the broken runs ourselves. Days later they send a message stating they manually forwarded the zaps as well, resulting in thousands of euros in damages.[15] "
- 100 tasks/month
- 2-step Zaps only
- No premium apps
- 750 tasks/month
- Multi-step Zaps
- 1 user
- 2,000 tasks/month
- 25 users
- SAML SSO
- Custom task limits
- Unlimited users
- Technical Account Manager
Tallyfy might not be right for you if...
Tallyfy isn't for everyone. Here's when it may not fit:
- Not a replacement for data integration between apps
- Won't help if you need invisible background automation
- Designed for human workflows, not pure machine-to-machine sync
- Best for repeatable processes, not one-time projects
Track human work, not just data pipes
Tallyfy handles what middleware can't
1. Document
Create process templates with guidance anyone can follow. No coding, no technical knowledge required.
2. Track
See who's doing what in real-time. Approvals, handoffs, deadlines - all visible to the right people.
Is middleware really solving your problem?
Are you hearing this at work? That's busywork
Enter between 1 and 150,000
Enter between 0.5 and 40
Enter between $10 and $1,000
Based on $30/hr x 4 hrs/wk
Your loss and waste is:
every week
What you are losing
Cash burned on busywork
per week in wasted wages
What you could have gained
160 extra hours could create:
per week in real and compounding value
Total cumulative impact over time (real cost + missed opportunities)
You are bleeding cash, annoying every employee and killing dreams.
It's a no-brainer
Tallyfy does not charge for basic services
Need help? Unlike costly "professional services" for Zapier - Tallyfy guarantees free 25-minute screen-sharing calls with workflow experts for life.
SCHEDULE A CALL
Fair Price Guarantee
If your company is based in a country where the GDP per capita is significantly lower than the USA, we offer a discount on our pricing. This ensures fair pricing for companies worldwide.
FAIR PRICE GUARANTEETallyfy is secure, proven and enterprise-grade
API & Webhooks
Free SSO
Middleware
BI & Data Export
Events & Triggers
AI & Automation
Security
Documents
Analytics & Metrics
Email Integration
Legal & Enterprise
From Zapier to Tallyfy - different tools for different jobs
Most teams set up their first human workflows in a day
Identify which Zaps involve human decisions or approvals
Map those human workflows to Tallyfy templates
Keep your pure data-sync Zaps running in Zapier
Train your team on visible workflow tracking
Gradually reduce Zapier as AI takes over simple integrations
Frequently Asked Questions
What's the fundamental difference between Zapier and Tallyfy?
Won't AI make Zapier obsolete anyway?
How does Zapier's per-task pricing work?
What about Zapier's premium apps problem?
Do Zaps really break that often?
How does Zapier handle human approvals and decisions?
Can Tallyfy integrate with other apps like Zapier does?
What about Zapier's learning curve?
How does Zapier's customer support compare?
Does Tallyfy offer a country-based discount like Zapier doesn't?
What happens if I exceed Zapier's task limits?
Is Zapier good for process documentation?
Can guests use Zapier workflows?
How do I get started with Tallyfy instead of Zapier?
References and Citations
- [1] Zapier review on G2 - pricing concerns (January 2026)
- [2] Zapier review on Trustpilot - scaling costs (January 2026)
- [3] Zapier review on Trustpilot - code updates breaking zaps (January 2026)
- [4] Zapier Pros and Cons on G2 - debugging complexity (January 2026)
- [5] Zapier review on Trustpilot - price increases (January 2026)
- [6] Zapier review on Trustpilot - support quality (January 2026)
- [7] Zapier Pros and Cons on TrustRadius - technical limitations (January 2026)
- [8] Zapier review on Trustpilot - timeout limitations (January 2026)
- [9] Zapier review on Capterra - reliability issues (January 2026)
- [10] Zapier review on Trustpilot - UX friction (January 2026)
- [11] Zapier pricing on TrustRadius - cost concerns (January 2026)
- [12] Zapier Pros and Cons on G2 - learning curve mentions (January 2026)
- [13] Zapier review on Trustpilot - no refunds policy (January 2025)
- [14] Zapier Pros and Cons on G2 - zaps stop working without notification (January 2025)
- [15] Zapier review on Trustpilot - outages causing damages (January 2025)
Other alternatives to Zapier
Explore more options in the same category
Tallyfy is a far better alternative to Zapier
Ready to switch to a better workflow solution?
See why teams choose Tallyfy over the competition
DISCLAIMER OF AFFILIATION, ACCURACY & LIABILITY
This page is an independent, good-faith comparative review prepared by Tallyfy, Inc. ("Tallyfy") and is based on publicly available information, third-party reviews, and vendor materials current as of January 2026. The content is offered "AS IS" for general informational purposes only and does not constitute professional, technical, or legal advice.
- • No Affiliation. Tallyfy is not affiliated with, endorsed by, or sponsored by Zapier, Inc.. "Zapier" and related logos are trademarks or registered trademarks of Zapier, Inc.; all such marks appear solely for nominative, comparative reference permitted under the Lanham Act and the doctrine of nominative fair use.
- • Dynamic Information. Features, service levels, and pricing change frequently and may have changed since the compilation date. Users should verify current offerings directly with each vendor before making purchasing decisions.
- • Opinion & First-Amendment Protection. All statements constitute Tallyfy's opinion or commentary, which is protected speech when truthful and non-misleading.
- • No Warranties; Limitation of Liability. Tallyfy disclaims all warranties-express or implied-including accuracy, completeness, merchantability, and fitness for a particular purpose, and will not be liable for any loss or damage arising from reliance on this content.
- • Overall Website Terms. Your use of this website is subject to our terms and conditions.