The smarter alternative to Workato
You don't need expensive middleware anymore. AI code generation replaces recipes. Tallyfy tracks the human work that middleware can't touch.
- No middleware - AI writes integrations now - skip the recipe costs
- Human workflows - Track tasks between people, not just data between apps
People ❤️ Tallyfy
Simple for everyone. Robust for champs.
"We can finally delegate work with confidence and focus on growing the business.
"A paper-based approval for critical purchases could take a couple of days before if someone was waiting for a director to be available for a signature. Now approvals are often completed in minutes.
"Tallyfy has been transformative for us. It's reduced manual errors, sped up processes like onboarding, and helped us document workflows that are critical as we grow. The ability to track tasks and aggregate them in one place saves us so much time and ensures that nothing falls through the cracks.
"Tallyfy is intuitive, fun and visually appealing. We can quickly gather every detail we need from our client in order to finish it on time. All the documents, specific details and comments are in one place.
"It has become a regular thing that people say 'put that in Tallyfy'. They know it by name. It has become the executive approval tool for our company. We have bi-weekly Tallyfy calls where we review what needs approval and what is pending - it keeps everyone aligned.
"It used to take us two days to run monthly client campaigns, now, with the help of Tallyfy, we complete them in just a few hours!
"Tallyfy is a very reliable way to delegate and track tasks with confidence. It has taken the guesswork out of the equation and has helped our team focus on delivering a service within deadlines. Thank you for making my life much easier!
"Our clients and team sail through the Tallyfy process - there is no need for clients to log in, there is one link for everything they need to do, everything saves in real-time - it all works incredibly well! I can't imagine scaling our agency without Tallyfy.
"Tallyfy has revolutionized how we manage our marketing projects at West Community Credit Union. It allows us to quickly launch tailored campaigns and track every moving part, ensuring nothing falls through the cracks. The ease of creating flexible, repeatable processes has saved us significant time and improved team collaboration.
"Tallyfy transformed how we manage client onboarding and policy renewals. It eliminated inefficiencies, reduced meeting times from hours to minutes, and helped us avoid costly penalties by automating key processes. We now have full visibility over tasks, and I no longer need to chase down updates - it's all right there.
"With Tallyfy, we have seen clarity in our processes as well as any bottlenecks. Tallyfy would be a good fit for any company that has a design, approval and implementation process that needs to have a quick turn around and that is growing fast.
"Tallyfy has helped our team streamline the efficiency of our processes. We now have smooth processes from beginning to end - without any steps being forgotten or skipped.
"If you want to be efficient and scale your business then Tallyfy is the way go. There is no question about it.
"Routing multiple documents is far quicker and there's immediate accountability and oversight. After switching to Tallyfy, routing documents and layouts went from taking over a week to taking just 2-3 days.
"We can finally delegate work with confidence and focus on growing the business.
"A paper-based approval for critical purchases could take a couple of days before if someone was waiting for a director to be available for a signature. Now approvals are often completed in minutes.
"Tallyfy has been transformative for us. It's reduced manual errors, sped up processes like onboarding, and helped us document workflows that are critical as we grow. The ability to track tasks and aggregate them in one place saves us so much time and ensures that nothing falls through the cracks.
"Tallyfy is intuitive, fun and visually appealing. We can quickly gather every detail we need from our client in order to finish it on time. All the documents, specific details and comments are in one place.
"It has become a regular thing that people say 'put that in Tallyfy'. They know it by name. It has become the executive approval tool for our company. We have bi-weekly Tallyfy calls where we review what needs approval and what is pending - it keeps everyone aligned.
"It used to take us two days to run monthly client campaigns, now, with the help of Tallyfy, we complete them in just a few hours!
"Tallyfy is a very reliable way to delegate and track tasks with confidence. It has taken the guesswork out of the equation and has helped our team focus on delivering a service within deadlines. Thank you for making my life much easier!
"Our clients and team sail through the Tallyfy process - there is no need for clients to log in, there is one link for everything they need to do, everything saves in real-time - it all works incredibly well! I can't imagine scaling our agency without Tallyfy.
"Tallyfy has revolutionized how we manage our marketing projects at West Community Credit Union. It allows us to quickly launch tailored campaigns and track every moving part, ensuring nothing falls through the cracks. The ease of creating flexible, repeatable processes has saved us significant time and improved team collaboration.
"Tallyfy transformed how we manage client onboarding and policy renewals. It eliminated inefficiencies, reduced meeting times from hours to minutes, and helped us avoid costly penalties by automating key processes. We now have full visibility over tasks, and I no longer need to chase down updates - it's all right there.
"With Tallyfy, we have seen clarity in our processes as well as any bottlenecks. Tallyfy would be a good fit for any company that has a design, approval and implementation process that needs to have a quick turn around and that is growing fast.
"Tallyfy has helped our team streamline the efficiency of our processes. We now have smooth processes from beginning to end - without any steps being forgotten or skipped.
"If you want to be efficient and scale your business then Tallyfy is the way go. There is no question about it.
"Routing multiple documents is far quicker and there's immediate accountability and oversight. After switching to Tallyfy, routing documents and layouts went from taking over a week to taking just 2-3 days.
Tallyfy vs. Workato
Which tool is right for you?
Honest comparison to help you make the right choice
Tallyfy is best for
- Tracking human workflows and task handoffs
- Onboarding processes for clients or employees
- Approval workflows with visibility and audit trails
- Teams without dedicated IT or integration expertise
- Organizations wanting predictable, transparent pricing
Workato may be better for
- Complex system-to-system data automation
- High-volume API orchestration
- Enterprise data transformation pipelines
- Organizations with dedicated integration teams
- Multi-app workflow automation requiring 1,200+ connectors
Here's why people are frustrated with Workato
This is third party content sourced from the public web. You can verify this content if you wish. See our disclaimer and citations section below.
" The pricing can get a bit expensive, especially for smaller teams or small businesses. The cost mutated over the years and grew significantly.[1] "
" Subscription fees for Workato typically range from $15,000 to $50,000 per year. This cost varies based on factors such as the number of connections, integration styles, and workspace configurations required.[2] "
" Workato errors out/freezes when the job-queue increases, we've seen the platform freeze for around 6 hrs when we'd synced an initial batch of 400k records from HubSpot to NetSuite.[3] "
" We discovered that we could not use Workato for more complex, large enterprise integrations. It was useful for simple workflows that matched the prebuilt recipes.[4] "
" Workato has a steep learning curve. Their product is complex and will require a devoted person or two in your company to learn their system.[5] "
" Getting Workato recipes running with the level of detail and granularity of business processes required a steep learning curve. The basics of the software are easy to learn, but learning how to use formulas and other more complex features required a good amount of trial and error.[6] "
" Workato creates data chaos - it relies on brittle legacy data patterns and techniques, distributes dirty data between and across systems, creates syncs with endless loops and duplicate records.[7] "
" Other Workato adopters discovered belatedly that Workato often fails to have the built-in, native functionality required for more complex use cases, then they are left with trying to cobble together custom coded solutions.[8] "
" The stringent constraints sometimes imposed by Workato development, specifically regarding data types and the availability of certain operations. At times, the platform defeats its own purpose by making a task that would take minutes through traditional coding take much longer.[9] "
" The limitations of the job report make it difficult - users can't view all iterations of a loop within a job, so it makes debugging a recipe a pain.[10] "
" Task-based pricing makes long-term costs unpredictable, further escalating with loop multiplication. With frustrating hidden performance gaps and consumption-based pricing that turns every task run into a charge, many customers find they cannot scale as planned.[11] "
" Workato doesn't list exact pricing anywhere on its site, which makes planning tough. You only find out the number after talking with sales. The company builds every deal around a custom pricing structure.[12] "
" There are some user reviews suggesting that Workato's pricing strategy to charge per active recipe can result in a pretty heavy annual bill or otherwise put the IT in an uncomfortable position of constantly switching the recipes on and off.[13] "
" The capacity caps in new pricing models have led to 50-100% price jumps for some customers.[14] "
" Decent technology sold by an unscrupulous sales force that isn't afraid of using mob-like extortion tactics once they have their technology embedded in your organization.[15] "
" The onboarding process didn't provide us with all the tools we need in order to implement completely.[16] "
" Hidden costs can creep in with premium connectors, on-premise agents, and add-ons. Workato pricing often feels like a maze of quotes, add-ons, and shifting tiers.[17] "
" While Workato provides excellent free subscriptions for learners, my main concern is its complex pricing structure.[18] "
" Integration with Finance for example - Navan and Harvest need more actions and triggers.[19] "
Expect sales calls and unpredictable costs. Hard to budget or compare.
See Tallyfy's transparent pricing insteadTallyfy might not be right for you if...
Tallyfy isn't for everyone. Here's when it may not fit:
- Not built for system-to-system data integration or iPaaS
- Requires processes that involve people - pure automation needs different tools
- Not designed for high-frequency data transformation pipelines
Track human work, not just data movement
Middleware moves data between apps. Tallyfy tracks what people actually do.
Is middleware really what you need?
Are you hearing this at work? That's busywork
Enter between 1 and 150,000
Enter between 0.5 and 40
Enter between $10 and $1,000
Based on $30/hr x 4 hrs/wk
Your loss and waste is:
every week
What you are losing
Cash burned on busywork
per week in wasted wages
What you could have gained
160 extra hours could create:
per week in real and compounding value
Total cumulative impact over time (real cost + missed opportunities)
You are bleeding cash, annoying every employee and killing dreams.
It's a no-brainer
Tallyfy does not charge for basic services
Need help? Unlike costly "professional services" for Workato - Tallyfy guarantees free 25-minute screen-sharing calls with workflow experts for life.
SCHEDULE A CALL
Fair Price Guarantee
If your company is based in a country where the GDP per capita is significantly lower than the USA, we offer a discount on our pricing. This ensures fair pricing for companies worldwide.
FAIR PRICE GUARANTEETallyfy is secure, proven and enterprise-grade
API & Webhooks
Free SSO
Middleware
BI & Data Export
Events & Triggers
AI & Automation
Security
Documents
Analytics & Metrics
Email Integration
Legal & Enterprise
Adding Tallyfy alongside Workato
Most teams are running workflows in under a week
Identify which processes involve human work vs. pure data movement
Keep Workato for system integrations that work well
Set up Tallyfy for human workflow tracking
Connect via webhooks where handoffs are needed
Train your team on the simple Tallyfy interface
Frequently Asked Questions
What is Workato and what is it used for?
Why don't I need middleware like Workato anymore?
How much does Workato actually cost?
What are the common problems with Workato?
What is a Workato recipe and why is it limiting?
Does Workato have a discount for different countries?
Is Workato really a no-code platform?
How does Workato handle enterprise integrations?
How does Tallyfy compare to Workato for tracking work?
What integrations does Tallyfy offer instead of middleware?
Does Tallyfy offer free Single Sign On?
How do I see real customer reviews of Tallyfy?
What if I already use Workato and want to switch?
Is Tallyfy secure and compliant for enterprise use?
References and Citations
- [1] Workato review on G2 - Pricing concerns (January 2026)
- [2] Workato pricing analysis on Spendflo (January 2026)
- [3] Workato review on TrustRadius - Performance issues (January 2026)
- [4] Workato review on TrustRadius - Enterprise limitations (January 2026)
- [5] Workato alternatives review on Embed Workflow (January 2026)
- [6] Workato review on Software Advice - Learning curve (January 2026)
- [7] Workato review on TrustRadius - Data chaos (January 2026)
- [8] Workato review on TrustRadius - Not truly no-code (January 2026)
- [9] Workato pros and cons on G2 - Development constraints (January 2026)
- [10] Workato pros and cons on TrustRadius - Debugging limitations (January 2026)
- [11] Workato pricing analysis on Elastic.io (January 2026)
- [12] Workato pricing analysis on Activepieces (January 2026)
- [13] Workato pricing review on Elastic.io - Per recipe costs (January 2026)
- [14] Workato vs Boomi pricing analysis on Celigo (January 2026)
- [15] Workato review on Gartner Peer Insights - Sales tactics (January 2026)
- [16] Workato review on Gartner Peer Insights - Onboarding issues (January 2026)
- [17] Workato pricing analysis on Activepieces - Hidden costs (January 2026)
- [18] Workato review on G2 - Complex pricing structure (January 2026)
- [19] Workato review on Gartner Peer Insights - Finance integration limitations (January 2026)
Other alternatives to Workato
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Tallyfy is a far better alternative to Workato
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DISCLAIMER OF AFFILIATION, ACCURACY & LIABILITY
This page is an independent, good-faith comparative review prepared by Tallyfy, Inc. ("Tallyfy") and is based on publicly available information, third-party reviews, and vendor materials current as of January 2026. The content is offered "AS IS" for general informational purposes only and does not constitute professional, technical, or legal advice.
- • No Affiliation. Tallyfy is not affiliated with, endorsed by, or sponsored by Workato, Inc.. "Workato" and related logos are trademarks or registered trademarks of Workato, Inc.; all such marks appear solely for nominative, comparative reference permitted under the Lanham Act and the doctrine of nominative fair use.
- • Dynamic Information. Features, service levels, and pricing change frequently and may have changed since the compilation date. Users should verify current offerings directly with each vendor before making purchasing decisions.
- • Opinion & First-Amendment Protection. All statements constitute Tallyfy's opinion or commentary, which is protected speech when truthful and non-misleading.
- • No Warranties; Limitation of Liability. Tallyfy disclaims all warranties-express or implied-including accuracy, completeness, merchantability, and fitness for a particular purpose, and will not be liable for any loss or damage arising from reliance on this content.
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