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The best alternative to Trello

Tallyfy evolves your operations from ad-hoc projects to reliable and scalable processes

  • Run processes not projects – Uniquely better
  • Design – We invented Workflow Made Easy®
  • Support – Get expert 1:1 help free – for life
  • Discount – For companies in
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Track all your workflows beautifully - on Tallyfy

Tallyfy vs. Trello

Trello

tallyfy
1 Built for process thinking – not ad-hoc projects

Trello

2 Guaranteed free 1:1 support for life

Trello

3 Customer-obsessed without pushy sales

Trello

4 Special pricing for light users

Trello

5 Lifetime discount based on your country

Trello

6 Free Single Sign On (SSO) for all

Trello

7 Compliant with HSTS and BIMI security

Trello

Here’s why people don’t like Trello

This is third party content sourced from the public web. You can verify this content if you wish. See our disclaimer and citations section below.

Costly for more number of users … Enterprise[1]
Trello review on G2
The web version becomes laggy when too many cards are on the board …Someone in the web development industry[2]
Trello review on Capterra
It is not easy to switch works. Not optimized for complex work … Someone within the E-Learning industry[3]
Trello review on Capterra
It’s so flexible that people get a bit lost with it. It’s easy to set up, but what’s the best way of using it? How does a business transfer what they’re doing into it?[4]
Trello review on Reddit
Given its structure, it may be hard to envision it as a calendar … Someone within the Information Technology and Services industry[5]
Trello review on Capterra
Sometimes the emails get lost in spam or are hard to find so people can miss updates. I wish it has a desktop notifications … Someone within the Information Technology and Services industry[6]
Trello review on Capterra
I would say they should provide few more templates while creating the project… Someone within the entertainment industry[7]
Trello review on Capterra
The software does not have a privacy and security policy for its users. … Someone within the Information Technology and Services industry[8]
Trello review on G2
My first time using this app is a bad experience because it’s clear who ever is running the show is greedy[9]
Trello review on Reddit
The task management system is bad and when the project gets to an operational phase, the performance of the team suffers[10]
Trello review on Capterra
The app is not intuitive and can be complicated to navigate if you have multiple projects happening at the same time[11]
Trello review on Capterra
Labels can’t be sorted. The automation is limited and the search function is so bad and inconsistent[12]
Trello review on Reddit
The upgrade only applies to a single board. What is wrong with this company?[13]
Trello review on Reddit
I REALLY am not impressed with the commenting/updates section. It’s confusing[14]
Trello review on ProductHunt
The software is limited to tree-like work tables, unlike others that offer different approaches that are possible to use … Founder[15]
Trello review on TrustRadius
The software is not user-friendly to learn on your own, or you need to be patient and try many things to learn it … Someone within the Education Management industry[16]
Trello review on Capterra
The only bad thing about this app is you can’t make templates for free users … Someone within the Hospitality industry[17]
Trello review on GetApp
They try to put their extra functionality into power ups, which wouldn’t be so bad except that… They don’t work on the mobile app[18]
Trello review on Reddit
You simply don’t use this app for the “more complicated” workflows because it fails miserably[19]
Trello review on Medium
This app may not be a good fit for large enterprises with complex project management needs requiring advanced features[20]
Trello review on SoftwareAdvice
The software can feel a bit limited for more complex projects[21]
Trello review on SoftwareReviews
Recently they changed the functionality of the app forever, for the worse. Workspaces – horrible for individual users and $150 a year. Have to pay for each workspace AND each user…[22]
Trello review on Atlassian Community
The software lacks the advanced capabilities required for granular project management[23]
Trello review on Forbes
The app lacks features to meet the needs of agile teams that use project management software for daily workflows… you can’t attach tasks to subtasks, create roadmaps, or review iterations[24]
Trello review on TechCrunch
Create and run automated, scalable workflows on Tallyfy

Stop bleeding 2 hours per person, daily - on busywork

Just 3 simple steps to digitized workflows

Evolve ops from chaotic projects in Trello to predictable processes on Tallyfy

Define

1. Document

Define or upload your template using AI. Optionally add simple if-this-then-that conditionals. Add rich descriptions to capture tribal knowledge on every step.

Define

2. Track

Launch your process with a form or any other trigger. Invite unlimited guests or coworkers to complete tasks and fill out forms. Tallyfy handles auto-reminders.

Define

3. Improve

Improve your process through feedback and metrics. Add steps run by AI. Automate specific steps if they’re worth it. Practice easy and continuous improvement.

Do you know the cost of busywork?

HEARING THIS?
  • How do I do this?
  • What's the status of this?
  • I forgot we had to do that
  • What comes next?
hours
START TALLYFYING
  • Every workflow - digitized
  • Everyone is happy and efficient
  • Newbies are auto-trained
  • Grow revenue without chaos
TIME IS EVERYTHING
  • US average wage is $44/h
  • Nobody enjoys busywork
  • Free up time for innovation
  • Automate mundane stuff

Tallyfy does not charge for basic services

Need 1:1 help? Unlike costly “professional services” or third-party consultants for Trello – Tallyfy guarantees free 25-minute screen-sharing calls with workflow experts for life.

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Tallyfy Team
GDP per capita for the world

Fair Price Guarantee

Tallyfy is well known because pricing is discounted using the GDP-per-capita of your primary country. If you qualify you get an even better product with even more value. Choosing Tallyfy over Trello is a no-brainer.

Fair Price Guarantee

Integration and compliance information

Summary of connectors and integrations

What is Trello used for?

Trello is a basic project management tool that uses boards, lists, and cards for organizing tasks. While it’s simple to use, it may be limited to managing ad-hoc projects and lacks true process management capabilities. This means you might not easily standardize, automate, or improve recurring workflows – which is essential for growing businesses.

What exactly is Tallyfy and how is it different?

Tallyfy is a smart workflow management system that focuses on repeatable processes rather than one-off projects. It tracks every step automatically, helping teams standardize operations, save time, and scale efficiently. Unlike project tools, Tallyfy ensures consistent quality outcomes through structured, automated workflows that can be continuously improved and optimized.

As John Maynard Keynes said – “It is better to be roughly right than precisely wrong.” Making the right choice in workflow tools is crucial for long-term success.

Why should companies move from project to process management?

While project management tools like Trello handle one-off tasks, successful companies need to focus on repeatable processes. As W. Edwards Deming said, “If you can’t describe what you’re doing as a process, you don’t know what you’re doing.” Processes, unlike projects, are scalable, predictable, and can be automated – making them crucial for sustainable growth.

Does Trello have a discount for certain countries?

Trello may not offer pricing that considers economic differences between countries. In contrast, Tallyfy provides thoughtful, lifetime discounts based on each country’s GDP-per-capita, making it accessible to teams worldwide regardless of their location’s economic situation.

How does Tallyfy handle process improvement?

Tallyfy makes process improvement simple and collaborative through an elegant feedback system. Users can leave comments directly within workflows, which are automatically routed to process owners for review. This creates a continuous improvement cycle that may be missing in project tools like Trello, where feedback often gets lost in comment threads.

As Theodore Roosevelt wisely noted – “In any moment of decision, the best thing you can do is the right thing, the next best thing is the wrong thing, and the worst thing you can do is nothing.”

How does AI integration differ between Trello and Tallyfy?

While Trello may offer basic AI features, Tallyfy integrates AI thoughtfully throughout the platform. It can automatically migrate existing SOPs, control computer actions for automation, and provide contextual assistance. Unlike generic chatbots, Tallyfy’s AI is specifically designed to enhance workflow efficiency in practical, everyday scenarios.

What are the main limitations of Trello?

Trello’s biggest limitation may be its focus on ad-hoc project management rather than repeatable processes. It may lack proper workflow automation, can’t handle conditional logic well, and might not support process standardization or improvement cycles. This could make it unsuitable for growing organizations that need to scale their operations efficiently.

How can I see real customer reviews of Tallyfy?

You can check out authentic customer reviews and success stories at Tallyfy’s customer stories page. These reviews showcase how real businesses have transformed their operations by switching from project management tools to process management with Tallyfy.

Does Tallyfy offer a free trial?

Yes, Tallyfy offers a customizable trial period to ensure you can properly evaluate the platform. To get started with your trial, simply schedule a demo, and we’ll set up your trial instance with everything you need to succeed.

How can I get started with Tallyfy?

The best way to get started is to book a demo with our team. We’ll show you how Tallyfy can transform your operations from ad-hoc project management to efficient, scalable process management, and help you set up your customized trial instance.

Tallyfy is a uniquely different competitor to Trello

Stop bleeding 2 hours per person, daily - on busywork

References and Citations

DISCLAIMER OF AFFILIATION, ACCURACY & LIABILITY

This page is an independent, good‑faith comparative review prepared by Tallyfy, Inc. (“Tallyfy”) and is based on publicly available information, third‑party reviews, and vendor materials current as of February 2025. The content is offered “AS IS” for general informational purposes only and does not constitute professional, technical, or legal advice.

  • No Affiliation. Tallyfy is not affiliated with, endorsed by, or sponsored by Atlassian Corporation Plc. “Trello” and related logos are trademarks or registered trademarks of Atlassian Corporation Plc; all such marks appear solely for nominative, comparative reference permitted under the Lanham Act and the doctrine of nominative fair use.
  • Dynamic Information. Features, service levels, and pricing change frequently and may have changed since the compilation date. Users should verify current offerings directly with each vendor before making purchasing decisions.
  • Opinion & First‑Amendment Protection. All statements constitute Tallyfy’s opinion or commentary, which is protected speech when truthful and non‑misleading.
  • No Warranties; Limitation of Liability. Tallyfy disclaims all warranties—express or implied—including accuracy, completeness, merchantability, and fitness for a particular purpose, and will not be liable for any loss or damage arising from reliance on this content.
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