The best alternative to Trello
Tallyfy evolves your operations from ad-hoc projects to reliable and scalable processes
- Run processes not projects - Uniquely better
- Design - We invented Workflow Made Easy ®
- Support - Get expert 1:1 help free - for life
People ❤️ Tallyfy
Simple for everyone. Robust for champs.
"We can finally delegate work with confidence and focus on growing the business.
"Tallyfy has been transformative for us. It's reduced manual errors, sped up processes like onboarding, and helped us document workflows that are critical as we grow. The ability to track tasks and aggregate them in one place saves us so much time and ensures that nothing falls through the cracks.
"Tallyfy is intuitive, fun and visually appealing. We can quickly gather every detail we need from our client in order to finish it on time. All the documents, specific details and comments are in one place.
"Tallyfy is a very reliable way to delegate and track tasks with confidence. It has taken the guesswork out of the equation and has helped our team focus on delivering a service within deadlines. Thank you for making my life much easier!
"A paper-based approval for critical purchases could take a couple of days before if someone was waiting for a director to be available for a signature. Now approvals are often completed in minutes.
"Tallyfy has revolutionized how we manage our marketing projects at West Community Credit Union. It allows us to quickly launch tailored campaigns and track every moving part, ensuring nothing falls through the cracks. The ease of creating flexible, repeatable processes has saved us significant time and improved team collaboration.
"Our clients and team sail through the Tallyfy process - there is no need for clients to log in, there is one link for everything they need to do, everything saves in real-time - it all works incredibly well! I can't imagine scaling our agency without Tallyfy.
"It used to take us two days to run monthly client campaigns, now, with the help of Tallyfy, we complete them in just a few hours!
"Tallyfy transformed how we manage client onboarding and policy renewals. It eliminated inefficiencies, reduced meeting times from hours to minutes, and helped us avoid costly penalties by automating key processes. We now have full visibility over tasks, and I no longer need to chase down updates - it's all right there.
"With Tallyfy, we have seen clarity in our processes as well as any bottlenecks. Tallyfy would be a good fit for any company that has a design, approval and implementation process that needs to have a quick turn around and that is growing fast.
"Tallyfy has helped our team streamline the efficiency of our processes. We now have smooth processes from beginning to end - without any steps being forgotten or skipped.
"If you want to be efficient and scale your business then Tallyfy is the way go. There is no question about it.
"Routing multiple documents is far quicker and there's immediate accountability and oversight. After switching to Tallyfy, routing documents and layouts went from taking over a week to taking just 2-3 days.
"We can finally delegate work with confidence and focus on growing the business.
"Tallyfy has been transformative for us. It's reduced manual errors, sped up processes like onboarding, and helped us document workflows that are critical as we grow. The ability to track tasks and aggregate them in one place saves us so much time and ensures that nothing falls through the cracks.
"Tallyfy is intuitive, fun and visually appealing. We can quickly gather every detail we need from our client in order to finish it on time. All the documents, specific details and comments are in one place.
"Tallyfy is a very reliable way to delegate and track tasks with confidence. It has taken the guesswork out of the equation and has helped our team focus on delivering a service within deadlines. Thank you for making my life much easier!
"A paper-based approval for critical purchases could take a couple of days before if someone was waiting for a director to be available for a signature. Now approvals are often completed in minutes.
"Tallyfy has revolutionized how we manage our marketing projects at West Community Credit Union. It allows us to quickly launch tailored campaigns and track every moving part, ensuring nothing falls through the cracks. The ease of creating flexible, repeatable processes has saved us significant time and improved team collaboration.
"Our clients and team sail through the Tallyfy process - there is no need for clients to log in, there is one link for everything they need to do, everything saves in real-time - it all works incredibly well! I can't imagine scaling our agency without Tallyfy.
"It used to take us two days to run monthly client campaigns, now, with the help of Tallyfy, we complete them in just a few hours!
"Tallyfy transformed how we manage client onboarding and policy renewals. It eliminated inefficiencies, reduced meeting times from hours to minutes, and helped us avoid costly penalties by automating key processes. We now have full visibility over tasks, and I no longer need to chase down updates - it's all right there.
"With Tallyfy, we have seen clarity in our processes as well as any bottlenecks. Tallyfy would be a good fit for any company that has a design, approval and implementation process that needs to have a quick turn around and that is growing fast.
"Tallyfy has helped our team streamline the efficiency of our processes. We now have smooth processes from beginning to end - without any steps being forgotten or skipped.
"If you want to be efficient and scale your business then Tallyfy is the way go. There is no question about it.
"Routing multiple documents is far quicker and there's immediate accountability and oversight. After switching to Tallyfy, routing documents and layouts went from taking over a week to taking just 2-3 days.
Tallyfy vs. Trello
Which tool is right for you?
Honest comparison to help you make the right choice
Tallyfy is best for
- Structured multi-step processes with clear workflows
- Teams and employee onboarding requiring consistency
- Teams needing audit trails and compliance documentation
- Organizations outgrowing simple kanban boards
- Companies wanting built-in process automation
Trello may be better for
- Simple personal task and project organization
- Small teams with basic kanban needs
- Teams already using Atlassian products
- Quick ad-hoc collaboration without structure
Here's why people don't like Trello
This is third party content sourced from the public web. You can verify this content if you wish. See our disclaimer and citations section below.
" Costly for more number of users ... Enterprise[1] "
" The web version becomes laggy when too many cards are on the board[2] "
" It is not easy to switch works. Not optimized for complex work[3] "
" It's so flexible that people get a bit lost with it. It's easy to set up, but what's the best way of using it? How does a business transfer what they're doing into it?[4] "
" Given its structure, it may be hard to envision it as a calendar[5] "
" Sometimes the emails get lost in spam or are hard to find so people can miss updates. I wish it has a desktop notifications[6] "
" I would say they should provide few more templates while creating the project[7] "
" The software does not have a privacy and security policy for its users.[8] "
" My first time using this app is a bad experience because it's clear who ever is running the show is greedy[9] "
" The task management system is bad and when the project gets to an operational phase, the performance of the team suffers[10] "
" The app is not intuitive and can be complicated to navigate if you have multiple projects happening at the same time[11] "
" Labels can't be sorted. The automation is limited and the search function is so bad and inconsistent[12] "
" The upgrade only applies to a single board. What is wrong with this company?[13] "
" I REALLY am not impressed with the commenting/updates section. It's confusing[14] "
" The software is limited to tree-like work tables, unlike others that offer different approaches that are possible to use[15] "
" The software is not user-friendly to learn on your own, or you need to be patient and try many things to learn it[16] "
" The only bad thing about this app is you can't make templates for free users[17] "
" They try to put their extra functionality into power ups, which wouldn't be so bad except that... They don't work on the mobile app[18] "
" You simply don't use this app for the "more complicated" workflows because it fails miserably[19] "
" This app may not be a good fit for large enterprises with complex project management needs requiring advanced features[20] "
" The software can feel a bit limited for more complex projects[21] "
" Recently they changed the functionality of the app forever, for the worse. Workspaces - horrible for individual users and $150 a year. Have to pay for each workspace AND each user...[22] "
" The software lacks the advanced capabilities required for granular project management[23] "
" The app lacks features to meet the needs of agile teams that use project management software for daily workflows... you can't attach tasks to subtasks, create roadmaps, or review iterations[24] "
- Up to 10 boards
- Unlimited cards
- Unlimited boards
- Advanced checklists
- Timeline and Calendar views
- Admin controls
- 50+ users minimum
- Organization-wide permissions
Tallyfy might not be right for you if...
Tallyfy isn't for everyone. Here's when it may not fit:
- Not designed for simple personal task lists or quick brainstorming
- May be overkill for ad-hoc projects without repeatable patterns
- Focused on structured processes rather than freeform kanban flexibility
- Better for operational consistency than creative project exploration
From ad-hoc projects to repeatable processes
Turn chaos into consistency
Is Trello enough?
Are you hearing this at work? That's busywork
Enter between 1 and 150,000
Enter between 0.5 and 40
Enter between $10 and $1,000
Based on $30/hr x 4 hrs/wk
Your loss and waste is:
every week
What you are losing
Cash burned on busywork
per week in wasted wages
What you could have gained
160 extra hours could create:
per week in real and compounding value
Total cumulative impact over time (real cost + missed opportunities)
You are bleeding cash, annoying every employee and killing dreams.
It's a no-brainer
Tallyfy does not charge for basic services
Need help? Unlike costly "professional services" for Trello - Tallyfy guarantees free 25-minute screen-sharing calls with workflow experts for life.
SCHEDULE A CALL
Fair Price Guarantee
If your company is based in a country where the GDP per capita is significantly lower than the USA, we offer a discount on our pricing. This ensures fair pricing for companies worldwide.
FAIR PRICE GUARANTEETallyfy is secure, proven and enterprise-grade
API & Webhooks
Free SSO
Middleware
BI & Data Export
Events & Triggers
AI & Automation
Security
Documents
Analytics & Metrics
Email Integration
Legal & Enterprise
Switching from Trello to Tallyfy
In our experience, teams transition core processes within 1-2 weeks
Automated Migration Tool Available
We provide an open-source migration script specifically for Trello users.
View Trello Migrator on GitHubIdentify which Trello boards represent repeatable processes vs one-off projects
Convert repeatable board patterns into Tallyfy workflow templates
Set up automation rules to replace manual card movements
Train your team on the process mindset vs project mindset
Keep Trello for ad-hoc projects while running processes in Tallyfy
Frequently Asked Questions
What is Trello used for?
What exactly is Tallyfy and how is it different?
Why should companies move from project to process management?
Does Trello have a discount for certain countries?
How does Tallyfy handle process improvement?
How does AI integration differ between Trello and Tallyfy?
What are the main limitations of Trello?
How can I see real customer reviews of Tallyfy?
Does Tallyfy offer a free trial?
How can I get started with Tallyfy?
References and Citations
- [1] Trello review on G2 (February 2025)
- [2] Trello review on Capterra (February 2025)
- [3] Trello review on Capterra (February 2025)
- [4] Trello discussion on Reddit (February 2025)
- [5] Trello review on Capterra (February 2025)
- [6] Trello review on Capterra (February 2025)
- [7] Trello review on Capterra (February 2025)
- [8] Trello review on G2 (February 2025)
- [9] Trello discussion on Reddit (February 2025)
- [10] Trello review on Capterra (February 2025)
- [11] Trello review on Capterra (February 2025)
- [12] Trello discussion on Reddit (February 2025)
- [13] Trello discussion on Reddit (February 2025)
- [14] Trello review on ProductHunt (February 2025)
- [15] Trello review on TrustRadius (February 2025)
- [16] Trello review on Capterra (February 2025)
- [17] Trello review on GetApp (February 2025)
- [18] Trello discussion on Reddit (February 2025)
- [19] Trello review on Medium (February 2025)
- [20] Trello review on SoftwareAdvice (February 2025)
- [21] Trello review on SoftwareReviews (February 2025)
- [22] Trello discussion on Atlassian Community (February 2025)
- [23] Project management review on Forbes (February 2025)
- [24] Agile tools comparison on TechCrunch (February 2025)
Tallyfy is a far better alternative to Trello
Ready to switch to a better workflow solution?
See why teams choose Tallyfy over the competition
DISCLAIMER OF AFFILIATION, ACCURACY & LIABILITY
This page is an independent, good-faith comparative review prepared by Tallyfy, Inc. ("Tallyfy") and is based on publicly available information, third-party reviews, and vendor materials current as of January 2026. The content is offered "AS IS" for general informational purposes only and does not constitute professional, technical, or legal advice.
- • No Affiliation. Tallyfy is not affiliated with, endorsed by, or sponsored by Atlassian Corporation Plc. "Trello" and related logos are trademarks or registered trademarks of Atlassian Corporation Plc; all such marks appear solely for nominative, comparative reference permitted under the Lanham Act and the doctrine of nominative fair use.
- • Dynamic Information. Features, service levels, and pricing change frequently and may have changed since the compilation date. Users should verify current offerings directly with each vendor before making purchasing decisions.
- • Opinion & First-Amendment Protection. All statements constitute Tallyfy's opinion or commentary, which is protected speech when truthful and non-misleading.
- • No Warranties; Limitation of Liability. Tallyfy disclaims all warranties-express or implied-including accuracy, completeness, merchantability, and fitness for a particular purpose, and will not be liable for any loss or damage arising from reliance on this content.
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