The best alternative to Microsoft Project
Tallyfy evolves your operations from ad-hoc projects to reliable and scalable processes
- Run processes not projects - Uniquely better
- Design - We invented Workflow Made Easy ®
- Support - Get expert 1:1 help free - for life
People ❤️ Tallyfy
Simple for everyone. Robust for champs.
"Tallyfy has been transformative for us. It's reduced manual errors, sped up processes like onboarding, and helped us document workflows that are critical as we grow. The ability to track tasks and aggregate them in one place saves us so much time and ensures that nothing falls through the cracks.
"We can finally delegate work with confidence and focus on growing the business.
"A paper-based approval for critical purchases could take a couple of days before if someone was waiting for a director to be available for a signature. Now approvals are often completed in minutes.
"Tallyfy is intuitive, fun and visually appealing. We can quickly gather every detail we need from our client in order to finish it on time. All the documents, specific details and comments are in one place.
"It has become a regular thing that people say 'put that in Tallyfy'. They know it by name. It has become the executive approval tool for our company. We have bi-weekly Tallyfy calls where we review what needs approval and what is pending - it keeps everyone aligned.
"It used to take us two days to run monthly client campaigns, now, with the help of Tallyfy, we complete them in just a few hours!
"Tallyfy is a very reliable way to delegate and track tasks with confidence. It has taken the guesswork out of the equation and has helped our team focus on delivering a service within deadlines. Thank you for making my life much easier!
"Our clients and team sail through the Tallyfy process - there is no need for clients to log in, there is one link for everything they need to do, everything saves in real-time - it all works incredibly well! I can't imagine scaling our agency without Tallyfy.
"Tallyfy transformed how we manage client onboarding and policy renewals. It eliminated inefficiencies, reduced meeting times from hours to minutes, and helped us avoid costly penalties by automating key processes. We now have full visibility over tasks, and I no longer need to chase down updates - it's all right there.
"Tallyfy has revolutionized how we manage our marketing projects at West Community Credit Union. It allows us to quickly launch tailored campaigns and track every moving part, ensuring nothing falls through the cracks. The ease of creating flexible, repeatable processes has saved us significant time and improved team collaboration.
"With Tallyfy, we have seen clarity in our processes as well as any bottlenecks. Tallyfy would be a good fit for any company that has a design, approval and implementation process that needs to have a quick turn around and that is growing fast.
"Tallyfy has helped our team streamline the efficiency of our processes. We now have smooth processes from beginning to end - without any steps being forgotten or skipped.
"If you want to be efficient and scale your business then Tallyfy is the way go. There is no question about it.
"Routing multiple documents is far quicker and there's immediate accountability and oversight. After switching to Tallyfy, routing documents and layouts went from taking over a week to taking just 2-3 days.
"Tallyfy has been transformative for us. It's reduced manual errors, sped up processes like onboarding, and helped us document workflows that are critical as we grow. The ability to track tasks and aggregate them in one place saves us so much time and ensures that nothing falls through the cracks.
"We can finally delegate work with confidence and focus on growing the business.
"A paper-based approval for critical purchases could take a couple of days before if someone was waiting for a director to be available for a signature. Now approvals are often completed in minutes.
"Tallyfy is intuitive, fun and visually appealing. We can quickly gather every detail we need from our client in order to finish it on time. All the documents, specific details and comments are in one place.
"It has become a regular thing that people say 'put that in Tallyfy'. They know it by name. It has become the executive approval tool for our company. We have bi-weekly Tallyfy calls where we review what needs approval and what is pending - it keeps everyone aligned.
"It used to take us two days to run monthly client campaigns, now, with the help of Tallyfy, we complete them in just a few hours!
"Tallyfy is a very reliable way to delegate and track tasks with confidence. It has taken the guesswork out of the equation and has helped our team focus on delivering a service within deadlines. Thank you for making my life much easier!
"Our clients and team sail through the Tallyfy process - there is no need for clients to log in, there is one link for everything they need to do, everything saves in real-time - it all works incredibly well! I can't imagine scaling our agency without Tallyfy.
"Tallyfy transformed how we manage client onboarding and policy renewals. It eliminated inefficiencies, reduced meeting times from hours to minutes, and helped us avoid costly penalties by automating key processes. We now have full visibility over tasks, and I no longer need to chase down updates - it's all right there.
"Tallyfy has revolutionized how we manage our marketing projects at West Community Credit Union. It allows us to quickly launch tailored campaigns and track every moving part, ensuring nothing falls through the cracks. The ease of creating flexible, repeatable processes has saved us significant time and improved team collaboration.
"With Tallyfy, we have seen clarity in our processes as well as any bottlenecks. Tallyfy would be a good fit for any company that has a design, approval and implementation process that needs to have a quick turn around and that is growing fast.
"Tallyfy has helped our team streamline the efficiency of our processes. We now have smooth processes from beginning to end - without any steps being forgotten or skipped.
"If you want to be efficient and scale your business then Tallyfy is the way go. There is no question about it.
"Routing multiple documents is far quicker and there's immediate accountability and oversight. After switching to Tallyfy, routing documents and layouts went from taking over a week to taking just 2-3 days.
Tallyfy vs. Microsoft Project
Which tool is right for you?
Honest comparison to help you make the right choice
Tallyfy is best for
- Repeatable business processes with consistent steps
- Operations teams managing recurring workflows
- Onboarding, approvals, and compliance workflows
- Teams wanting quick setup without Gantt chart complexity
- Organizations needing process automation, not project planning
Microsoft Project may be better for
- Complex project planning with resource allocation
- Teams already invested in Microsoft 365 ecosystem
- Construction and engineering project management
- Organizations needing detailed Gantt charts and baselines
Here's why people don't like Microsoft Project
This is third party content sourced from the public web. You can verify this content if you wish. See our disclaimer and citations section below.
" The software is too inefficient, plus lacks proper resource planning or budgeting. It has no functionality for meetings, no tracking of time/billing, and doesn't include document management unless you buy Sharepoint, which itself is difficult to administer and is sluggish.[1] "
" The interface is limiting and difficult to understand without putting effort into experimentation.[2] "
" Microsoft always feels clunky and dated compared to similar software options.[3] "
" It can be a bit complicated for new users. The interface has a lot of features, which can feel overwhelming if you're not familiar with project management tools.[4] "
" One of the cons is that it is very expensive compared to its competitors. Even the UI is bit complex and handling large projects becomes difficult.[5] "
" A very heavy platform and visually not very appealing.[6] "
" The software is tough to master, with a steep learning curve. There are also restrictions in customising possibilities and integration with other products.[7] "
" It is a restrictive tool, it can only be used in Windows environments, not compatible with Linux or MAC OS. It can be expensive and the interface is not very friendly when you are using it for the first time.[8] "
" MS Project is terrible for tracking actual work. It's really designed for planning, not execution. The interface feels like it's from the 90s and hasn't evolved much.[9] "
" Microsoft Project can be overwhelming for smaller teams who don't need all the complex features. The learning curve is steep and it requires dedicated training to use effectively.[10] "
" The onboarding experience was extremely frustrating. Unlike practically every other project management tool out there, you can't just enter your email and begin to try out the program. Instead, Microsoft requires you to enter quite a bit of data about yourself, and then asks for your phone number to verify your account.[11] "
" Changes to task dates or dependencies in Microsoft Project leave no audit trail. This undermines trust in the project plan, makes stakeholder reviews more difficult, and disables visibility into who changed what and when.[12] "
" Collaboration in MS Project is definitely a 3-star experience as conversations are not built into the product. You have to create a connection with a Teams channel so you can start having conversations. You will have to spend on two separate licenses as Teams and Project do not come together in any bundle.[13] "
- Timeline (Gantt) view
- Task dependencies
- Backlogs and sprints
- Desktop client included
- Roadmaps
- Baselines
- Portfolio management
- Enterprise resource management
Tallyfy might not be right for you if...
Tallyfy isn't for everyone. Here's when it may not fit:
- Not designed for one-off project planning with dependencies
- No Gantt chart or timeline view - focuses on task execution
- Resource leveling and capacity planning not included
- Better suited for standardized processes than unique projects
From ad-hoc projects to repeatable processes
Turn chaos into consistency
Is MS Project worth the overhead?
Are you hearing this at work? That's busywork
Enter between 1 and 150,000
Enter between 0.5 and 40
Enter between $10 and $1,000
Based on $30/hr x 4 hrs/wk
Your loss and waste is:
every week
What you are losing
Cash burned on busywork
per week in wasted wages
What you could have gained
160 extra hours could create:
per week in real and compounding value
Total cumulative impact over time (real cost + missed opportunities)
You are bleeding cash, annoying every employee and killing dreams.
It's a no-brainer
Tallyfy does not charge for basic services
Need help? Unlike costly "professional services" for Microsoft Project - Tallyfy guarantees free 25-minute screen-sharing calls with workflow experts for life.
SCHEDULE A CALL
Fair Price Guarantee
If your company is based in a country where the GDP per capita is significantly lower than the USA, we offer a discount on our pricing. This ensures fair pricing for companies worldwide.
FAIR PRICE GUARANTEETallyfy is secure, proven and enterprise-grade
API & Webhooks
Free SSO
Middleware
BI & Data Export
Events & Triggers
AI & Automation
Security
Documents
Analytics & Metrics
Email Integration
Legal & Enterprise
1-2 weeks for core process migration
Export your recurring task templates from MS Project
Identify which workflows are truly repeatable processes
Use Tallyfy AI to convert SOPs into executable workflows
Set up integrations via Zapier or Power Automate
Train team on process-based thinking vs project-based thinking
Frequently Asked Questions
What is Microsoft Project used for?
What exactly is Tallyfy and how does it differ from Microsoft Project?
Why is process management better than project management?
Does Microsoft Project have country-specific pricing discounts?
How does Tallyfy handle process improvement?
How does AI integration differ between Tallyfy and Microsoft Project?
What security standards do these tools comply with?
How can I see what customers say about Tallyfy?
Does Tallyfy offer free professional services?
How can I get started with Tallyfy?
Why do teams use MS Project alongside spreadsheets for tracking work?
How many steps can complex business workflows have?
References and Citations
- [1] Reddit - Microsoft Project limitations discussion (Found February 2025)
- [2] Capterra - Microsoft Project review by Publishing industry user (Found February 2025)
- [3] Capterra - Microsoft Project user feedback about interface (Found February 2025)
- [4] Capterra - Microsoft Project complexity review (Found February 2025)
- [5] Capterra - Microsoft Project pricing and UI feedback (Found February 2025)
- [6] Capterra - Microsoft Project platform weight review (Found February 2025)
- [7] G2 - Microsoft Project learning curve review (Found February 2025)
- [8] Software Advice - Microsoft Project compatibility limitations review (Found February 2025)
- [9] Reddit - Microsoft Project execution tracking discussion (Found February 2025)
- [10] TrustRadius - Microsoft Project complexity for small teams review (Found February 2025)
- [11] Expert Reviews - Microsoft Project onboarding experience review (January 2025)
- [12] Celoxis - 13 Reasons Not to Use Microsoft Project (January 2025)
- [13] The Digital Project Manager - Microsoft Project Review (January 2025)
7 alternatives to Microsoft Project
Explore other alternatives to Microsoft Project
Asana
Task-focused PM tool that has grown bloated and complex over the years
- Overwhelming feature bloat
- Expensive per-seat pricing
- Steep learning curve
Monday
Work OS with heavy marketing and aggressive sales tactics
- Cluttered interface
- High price at scale
- Limited workflow depth
Trello
Kanban-style boards, simple but limited for complex workflows
- Too simple for real processes
- Poor reporting
- Boards get messy fast
Clickup
All-in-one platform trying to be everything for everyone
- Feature overload chaos
- Slow performance
- Constant UI changes
Basecamp
Team communication with basic project tracking
- Outdated design
- No real workflows
- Rigid structure
Teamwork
Agency-focused PM with time tracking and billing
- Complex setup needed
- Hidden costs
- Limited integrations
Wrike
Enterprise work management with steep learning curve
- Enterprise complexity
- Expensive for small teams
- Confusing navigation
Tallyfy is a far better alternative to Microsoft Project
Ready to switch from Microsoft Project?
See how Tallyfy can transform your workflow management
Schedule a Demo
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DISCLAIMER OF AFFILIATION, ACCURACY & LIABILITY
This page is an independent, good-faith comparative review prepared by Tallyfy, Inc. ("Tallyfy") and is based on publicly available information, third-party reviews, and vendor materials current as of January 2026. The content is offered "AS IS" for general informational purposes only and does not constitute professional, technical, or legal advice.
- • No Affiliation. Tallyfy is not affiliated with, endorsed by, or sponsored by Microsoft Corporation. "Microsoft Project" and related logos are trademarks or registered trademarks of Microsoft Corporation; all such marks appear solely for nominative, comparative reference permitted under the Lanham Act and the doctrine of nominative fair use.
- • Dynamic Information. Features, service levels, and pricing change frequently and may have changed since the compilation date. Users should verify current offerings directly with each vendor before making purchasing decisions.
- • Opinion & First-Amendment Protection. All statements constitute Tallyfy's opinion or commentary, which is protected speech when truthful and non-misleading.
- • No Warranties; Limitation of Liability. Tallyfy disclaims all warranties-express or implied-including accuracy, completeness, merchantability, and fitness for a particular purpose, and will not be liable for any loss or damage arising from reliance on this content.
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