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The best alternative to Kantata

Tallyfy evolves your operations from ad-hoc projects to reliable and scalable processes

  • Run processes not projects – Uniquely better
  • Design – We invented Workflow Made Easy®
  • Support – Get expert 1:1 help free – for life
  • Discount – For companies in
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Track all your workflows beautifully - on Tallyfy

Tallyfy vs. Kantata

Kantata

tallyfy
1 Built for process thinking – not ad-hoc projects

Kantata

2 Guaranteed free 1:1 support for life

Kantata

3 Customer-obsessed without pushy sales

Kantata

4 Special pricing for light users

Kantata

5 Lifetime discount based on your country

Kantata

6 Free Single Sign On (SSO) for all

Kantata

7 Compliant with HSTS and BIMI security

Kantata

Here’s why people don’t like Kantata

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The implementation was not well executed. We basically had to figure it out on our own. The “integrations” through their integration tool are very poorly built and the tool is terrible. It gets the basics right but more advanced features like the Insights reporting add on are poorly executed. … Manoj K. [1]
Kantata review on Capterra
The platform is a complete failure. It’s terrible. Training during implementation was not good. We’ve learned more on our own in a few classes. Time entry is weak and poorly designed. Lacks subprojects. User permissions are all or nothing in most cases. …Kassy G. [2]
Kantata review on Capterra
It’s very frustrating when you need to allocate the same amount of time per user across a long period. You have to go in individually to each week to add that time. Interface is sluggish and lacks real time reporting. With the price tag, the team is forced to learn it and integrate it themselves which in turn results in improper use of the tool. … Mustafa H., Practice Manager in the IT Services industry [3]
Kantata review on Capterra
The product is very complex and requires a steep learning curve. Certain features are very difficult to use. … Cameron S. [4]
Kantata review on Capterra
What I like the least about Kantata is their customer support service isn’t the greatest and the software has days where it runs slowly. … Manoj K. [5]
Kantata review on Capterra
I don’t like the limitations on setting boundaries on projects. Kantata requires much more manual work than our last CRM in the invoicing and expense categories. There are some things that just don’t make sense to me, like having the ability to mark expenses as paid. We’ve had to create a tracking system outside of Kantata in order to deal with expenses. I also don’t like that administrators can’t update/edit expenses. … [6]
Kantata review on Capterra
Customer support doesn’t always understand the ask fully, and often need to get referred higher up. Insights/Reporting is a powerful tool, but lacking some of the training to go with it and how best to use. … [7]
Kantata review on G2
The only dislikes I have now are the fact that checklist items don’t have to be checked off to mark a task complete, the system doesn’t send out follow-up or reminder notifications/emails to remind members when a due date is coming up, if a due date is missed, or if a comment/tag hasn’t been responded to in a certain amount of time. Finally, the mobile platform/site is not good. … Rachel [8]
Kantata review on G2
Kantata is overpriced for what it delivers. The reporting features are clunky and the user interface feels outdated. We switched to a different solution after struggling with it for months. The learning curve was steep and customer support was unhelpful when we needed guidance. [9]
Kantata review on Reddit
The biggest issue with Kantata is the lack of intuitive design. Simple tasks take multiple steps and the workflow doesn’t feel natural. Integration with other tools is limited and often requires workarounds. For the price point, we expected much better functionality. [10]
Kantata review on TrustRadius
Create and run automated, scalable workflows on Tallyfy

Can you tolerate the pain and cost of each person in your company wasting ~2 hours a day on busywork?

Just 3 simple steps to digitized workflows

Evolve ops from chaotic projects in Kantata to predictable processes on Tallyfy

Define

1. Document

Define or upload your template using AI. Optionally add simple if-this-then-that conditionals. Add rich descriptions to capture tribal knowledge on every step.

Define

2. Track

Launch your process with a form or any other trigger. Invite unlimited guests or coworkers to complete tasks and fill out forms. Tallyfy handles auto-reminders.

Define

3. Improve

Improve your process through feedback and metrics. Add steps run by AI. Automate specific steps if they’re worth it. Practice easy and continuous improvement.

Do you know the cost of busywork?

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  • Every workflow - digitized
  • Everyone is happy and efficient
  • Newbies are auto-trained
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TIME IS EVERYTHING
  • US average wage is $44/h
  • Nobody enjoys busywork
  • Free up time for innovation
  • Automate mundane stuff
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Tallyfy does not charge for basic services

Need 1:1 help? Unlike costly “professional services” or third-party consultants for Kantata – Tallyfy guarantees free 25-minute screen-sharing calls with workflow experts for life.

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Fair Price Guarantee

Tallyfy is well known because our pricing is discounted using the GDP-per-capita of your primary country. If you qualify you get an even better product with even more value. Choosing Tallyfy over Kantata is a no-brainer.

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Integration and compliance information

Summary of connectors and integrations

What is Kantata used for?

Kantata – formerly Mavenlink – is a legacy project management tool focused on traditional project tracking. While it helps manage projects, it may lack the crucial ability to handle repeatable processes – which is what most growing businesses actually need. Unlike Tallyfy, which specializes in streamlining recurring workflows, Kantata appears to remain stuck in the old-school project management mindset that doesn’t scale well for modern operations.

What exactly is Tallyfy and how is it different?

Tallyfy is a modern workflow management system that transforms how teams work together. It moves beyond simple project tracking to create streamlined, trackable workflows that eliminate manual effort and chaos. The system helps teams save around 2 hours per person daily through smart delegation, consistent process execution, and intelligent automation. Unlike project-focused tools like Kantata, Tallyfy understands that successful businesses run on repeatable processes, not just one-off projects.

As Peter Drucker said – “There is nothing quite so useless as doing with great efficiency something that should not be done at all.”

Why is process management better than project management?

Process management, which Tallyfy specializes in, creates predictable, repeatable, and improvable operations. While Kantata focuses on managing one-off projects, Tallyfy helps you build scalable operations that can be automated and optimized over time. As W. Edwards Deming famously said, “If you can’t describe what you’re doing as a process, you don’t know what you’re doing.” This philosophy is at the heart of why process management trumps project management for growing businesses.

Does Kantata have a discount for certain countries?

Kantata may not offer any GDP-based pricing or country-specific discounts. In contrast, Tallyfy shows real understanding of global markets by offering lifetime discounts based on each country’s GDP per capita. This thoughtful approach ensures fair pricing worldwide, making powerful workflow management accessible to businesses everywhere.

How does Tallyfy handle process improvement?

Tallyfy makes process improvement simple and collaborative through its elegant feedback system. Users can leave comments directly within workflows, which go straight to process owners for review. This creates a continuous improvement cycle that may be missing in project-focused tools like Kantata. The result is processes that get better over time, leading to compound efficiency gains.

As Benjamin Franklin said – “An investment in knowledge pays the best interest.”

How does Tallyfy integrate AI compared to Kantata?

Tallyfy takes a practical approach to AI integration, focusing on real business value rather than gimmicks. The system can handle automatic file uploads and SOP migration, and is ready for computer vision AI that can control your mouse and keyboard for true automation. Unlike Kantata’s potentially limited automation options, Tallyfy’s AI implementation is thoughtful and focused on actual workflow improvements.

What are the key problems with Kantata?

Kantata’s main weakness appears to be its focus on project management rather than process management. This means it may not handle repeatable workflows effectively, could lack proper automation capabilities, and might not support continuous improvement cycles. It may also be missing country-specific pricing and advanced security features like BIMI and HSTS standards that Tallyfy offers.

How can I see what customers say about Tallyfy?

You can check out real customer success stories and reviews at Tallyfy’s customer page. Unlike Kantata’s generic testimonials, Tallyfy’s customers share specific examples of how process management transformed their operations and delivered measurable results.

Does Tallyfy offer free help and services?

Yes, Tallyfy provides free professional services to ensure your success, unlike Kantata’s potentially paid consulting model. To learn more about these free services and get started, you can schedule a chat with our team.

How do I get started with Tallyfy?

The best way to get started is to book a personalized demo with our team. We’ll set up a custom trial instance based on your needs and show you how Tallyfy can transform your operations from project chaos to process excellence.

Tallyfy is a uniquely different competitor to Kantata

Can you tolerate the pain and cost of each person in your company wasting ~2 hours a day on busywork?

References and Citations

DISCLAIMER OF AFFILIATION, ACCURACY & LIABILITY

This page is an independent, good‑faith comparative review prepared by Tallyfy, Inc. (“Tallyfy”) and is based on publicly available information, third‑party reviews, and vendor materials current as of February 2025. The content is offered “AS IS” for general informational purposes only and does not constitute professional, technical, or legal advice.

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